Executive Board Notes 2/14/16

Show Check-Ins

• Dog Sees God
  • Director: Karen
    • Having rehearsal every day this week
    • Actors are for the most part off book
    • Tech week is next week
  • TD: Sam
    • Had department meetings last week
    • Tech meeting happened today – people seem to be feeling ok
    • Will talk to Jamie about a plan for move in
  • Producer: Danielle Hope Diamond
    • Got the poster approved
    • GSU poster is up
    • Two assistant producers dropped
    • Had a problem with the t-shirt company – machine would not print Snoopy on it, but used a different company and all is ok
  • SM: Erin
    • Rehearsals are going great
    • Did a full run yesterday - everyone was off-book and did well
    • Another cast bonding planned
• The Glass Menagerie
  • Director: Victor
    • The show is completely blocked
    • Have a soft off book and a hard off book set
  • SM: Alison
    • 3-tiered off book date
  • Producers: Andy and Emma
    • Had a meeting with all of the assistants
    • Going to set up a shoot with some of the actors sometime this week or this weekend for the poster
    • Going to visit TTN writing classes to amp up publicity for the show
  • TD: Caitlin
    • Have a set design
    • Cancelled tech meetings for the show
    • Going to make a cut list
    • Will proceed with department meetings now that Dog Sees God has had all of theirs
• Play It Again, Sam
  • Director: Daniella
    • Finished blocking all of Act I – going to do a run
    • Met with producers
  • TD: Chris
    • Cancelled tech meeting today
    • Met with Karen and Daniella about set design
  • Producer: Karen and Paulina
    • Mocking up some t-shirts
    • Going to write up a script for a video promo
  • SM: Nicolette
    • Act I is blocked - doing a run through on Monday
    • Goal is to have the whole show blocked by Spring Break

E-Board Check In

• President: Michael
  • Got a bunch of packages from SAO
  • Had a meeting with SAO and theater groups
  • Tech Show
    • Things were difficult sometimes – crew was very small
    • Erin:
      • Midnight show was just not fun for the cast and crew
      • Put on a good, funny show but the audience was incredibly rude and disrespectful
      • Not sure how that could be controlled in the future - maybe have stricter rules for the audience, kick people out when they ignore the rules, or limit the midnight show to only dues paying Troupe members?
• VP: Alison
  • Room res continues
  • Went to the SAO meeting
• VPSP: Danny
  • SHOWcase went really well today – small group but it worked really well
    • Next SHOWcase will be geared toward One Acts
  • Broadway in Boston event has had some sign ups and it will close tonight
  • Tech Show happened
• Treasurer: Brittany
  • Finally got the stickers
• Secretary: Karlie
  • Got the BU Today picture – looks great
  • Made a Buzzfeed quiz and people were really into that
• TA: Jamie
  • Scheduled a safety training with all of the TD’s of WM and OB and nobody showed up
  • Tech Show:
    • Being a director was hard

Executive Board Notes 2/7/16

Show Check Ins

• Dog Sees God
  • Director: Karen
    • Did a quasi full run
    • Almost completely blocked – just need to tweak a few more things
    • Some people are already soft off book
  • TD: Sam
    • Had first tech meeting today
    • Went to rehearsal today
    • Department meetings are scheduled
  • SM: Erin
    • Had a bonding – great because of the new cast
    • Having some scheduling issues but it will sort itself out
  • Producer: Danielle
    • T-Shirts are ordered – cast and crew need to give $ though
    • Poster is done - going to SAO tomorrow to get it approved and printed for Warren
    • Cover photo is done
    • GSU poster is approved
    • Assistants are great and all is going well
    • Question: what is the budget based on how much we raised from TA event? Going to do our best not to spend anything but might need to spend a few bucks
• The Glass Menagerie
  • Director: Victor
    • Had character meetings
    • Blocked around 1/5 of the show
    • Was worried about Amanda’s southern accent; reached out to people in CFA and got resources from them
  • TD: Caitlin
    • Had first tech meeting – a couple people didn’t show up, will be contacting them
    • Had a set design meeting on Friday – in the works
    • Going to meet with Jamie sometime this week
    • Looking to have a meeting with just department heads next week
  • SM: Alison
    • ASMs are very present and available
    • Working on the schedule for the next couple weeks
  • Producers: Andy and Emma
    • Had a meeting with Victor – want to do a lot of collaboration with assistants
    • Talked to Caitlin about budget
    • Emma will pair up with Lucy to possibly do a video promo
• Play It Again, Sam
  • Director: Daniella
    • Had first rehearsal - did a lot of character work with all the actors - went really well
    • This week will begin more formal rehearsals working with the script and blocking
    • Had first meeting with Chris
    • Meeting with Chris and Karen on Monday to discuss set design
    • Need to meet with Karen and Paulina to discuss producing things
  • TD: Chris
    • Had a solid 2 hour meeting with Daniella about tech vision
    • First tech meeting today
    • Setting up ways to make sure assistants stay involved
    • Going to wait for Caitlin to schedule Menagerie department meetings before he does with his crew
  • SM: Nicolette
    • Had first rehearsal on Thursday
    • Worked on character development
    • Going to compose a rehearsal schedule and send it out at some point this week
  • Producers: Karen and Paulina
    • Know the budget
    • Will meet with the assistants this week
    • Excited to have the time from last show slot
    • Hoping to meet with Daniella sometime soon

E-Board Check Ins

• President: Michael
  • SAO theater rep scheduled a meeting with the VPs and Presidents of the groups for this Friday at 3:30PM
  • GM #3 - March 20th
• VP: Alison
  • Dealt with SAO through the internet this week
  • Got weekend rooms for the shows
  • OB has the theater not this week, but next week
  • Got the recycling bins for the theater
• VPSP: Danny
  • TA Event went very well
  • Showcase #1 poll is up
  • New plaques are up in the theater
  • Fall 2016 pitches including Parents’ Weekend due Wednesday, March 2^nd at 3PM MCS B17
  • Spring 2016 One Acts and Monologue Festival and Summer Show 2016 pitches due Wednesday, March 16^th at 3PM MCS B17
  • Summer show auditions: Monday, April 25^th and Tuesday, April 26^th, 6PM-10PM
  • Space signing: Sunday, May 8^th
• Treasurer: Brittany
  • Total raised from TA Event and Assassins: $886.00
  • Not sure where the stickers are – they were supposed to be here on 2/2
  • Made a comprehensive Producer’s Guide – Karlie put it up on the website
  • Need to resend Google Form for t-shirts
• Secretary: Karlie
  • BU Today photographer came to Tech Show rehearsal on Wednesday – the photo she took will be on the front page of the paper later this week to promote the show
  • Still waiting on WTBU interview to be posted – they’re having a bit of tech trouble at the minute, but they’ll send it along as soon as it is posted to their channels
  • Trying to get BU Today piece on COMBAT on our website
  • Made Tech Show, Insomnia Cookies fundraiser and Dog Sees God Facebook events
  • Added all dues paying members to email list for this semester – will update continuously
  • Updated the sidebar on the website to Tech Show poster
  • Updated show pages with casting, TD and Producer info
• TA: Jamie
  • Did all the safety training for Troupe TD’s – still working on WM and OB
  • Tech Show tech week is upon us
    • Double cast a couple characters that are kind of hard to work around
    • Didn’t tell the actors that they had to go to move in – but it worked out
• Andy
  • Paulina gave him a new hard drive - it’s a terabyte
  • Going to try to a write up for future videographers
  • There’s a gap for either Fall 2013 or Spring 2014 on the hard drive – will figure it out

Executive Board Notes 1/31/16

Show Check Ins Dog Sees God

• Director: Karen
  • Callbacks were a bit messy
  • Google Drive wasn’t as effective as it could be
  • Talked with creative heads
  • Starting rehearsals tomorrow
  • Had read through
  • “I’m Dog Sees God excited!”
• TD: Sam
  • Went through all of tech elements that Karen wants this week
    • Will meet more
  • Excited for tech lists
• Producer: Danielle
  • Planning to have the poster done by the end of the week
    • Thinking of doing comic sketches for it or maybe photoshoot – still deciding
  • Want to do a promo video like we did for Skriker
  • Want to do minimal lobby display to conserve budget
  • Going to host a talkback with the charity
  • Charity gave us mugs to us to sell
• SM: Erin
  • Have everyone’s conflicts and made a rehearsal schedule for next week
  • Have a cast bonding planned already
  • Shooting for a full run through next Sunday
  • Hard off book for 2/12
  • Dividing up custody of Danny with SM of OB’s Spelling Bee Brittany Jenkins

The Glass Menagerie

• Director: Victor
  • Auditions went pretty smoothly
  • Had read through
  • Sat down with Alison
  • Went over all of the tech elements with TD
    • Concerned about process of whittling away props
• TD: Caitlin
  • Went to the read through
  • Don’t have an ATD yet but working on it with Jamie
  • Want to talk to other TDs about tech meeting times
  • Will focus on making assistants feel valued
• Producer: Andy and Emma
  • Discussed making a promo video for the show
• SM: Alison
  • Scheduled out this week’s rehearsals and working on a recurring weekly schedule

Play It Again, Sam

• Director: Daniella
  • Auditions were smooth, callbacks a bit hectic
  • Great first read through
  • Chatted with Nicolette about first rehearsal this coming Thursday
    • Will be doing character development
  • Talking with TD, Chris tomorrow
  • Will chat with producers sometime this week
• TD: Chris
  • Read through the play – made lights and sound cues list
  • Need to structure department and tech meetings better
  • Will meet with Daniella about creative vision
• Producer: Paulina and Karen
  • Going to read the play
• SM: Nicolette
  • Have cast conflicts

Board Check Ins

• President: Michael
  • Accepted a lot of OrgSync requests
• VP: Alison
  • Got a lot of rooms for each week night until each show’s tech week
• VPSP: Danny
  • Mentors/Mentees went really well
    • Some mentees didn’t show up but it was worth it
  • TA Event
    • Coming up soon
    • Will plan E-Board skit this Wednesday, 10PM, Student Theater
    • Need to print out so many TroupeBux
    • E-Board responsibilities:
      • Michael: bucket
      • Karlie: Vanna White
      • Jamie: crew
      • Brittany: TroupeBux
      • Alison: dessert cutter
    • Will be auctioning off dates with 4 Charity Show cast members
    • Karlie will make dessert ballots and gift certificates for intangible gifts
    • Michael bought the plaques for the Theater
• Treasurer: Brittany
  • Second batch of stickers will be here 2/2
  • Got auction items from the charity
  • Have official Insomnia Cookies day on 2/22
    • Karlie will make the Facebook event
  • Karlie will Instagram tech show posters
  • Producers have been assigned
    • Assistants will be assigned soon
  • Producer’s workshop went super well
  • Got 2 out of 3 show posters and need a Tech Show one
  • Andy wants to get a new hard drive because it only has an ethernet connection which is outdated
    • Found a new one that is only $150
    • Paulina might have one that we can
• Secretary: Karlie
  • 105 auditionees last semester
  • 87 auditionees this semester
  • Michael did WTBU radio interview for season
    • Coming out on Tuesday
  • Received email from someone filming a "Donald Trump parody video" to the tune of Hamilton who is looking for singers
    • Definitely no official Stage Troupe affiliation will happen but will inform membership of the opportunity
  • Photographer, Cydney Scott, will be coming to shoot this Wednesday’s Tech Show rehearsal for BU Today
• TA: Jamie
  • Emailed prospective techies from Break the Ice and auditions
  • Environmental Health and Safety are coming Monday to pick up old paint
  • Had a successful General Tech Meeting
  • TD's and SM's are assigned
    • Still looking for an ATD for Menagerie
    • did one safety training today and need to do the other next weekend
  • Will try to have tech lists out ASAP
    • Numbers are weirdly low this semester

Executive Board Notes 1/24/16

Show Check-Ins

• Dog Sees God
  • Director: Karen
    • Printed out sides
    • Concerned that Dog will be the same weekend as OB’s Songs and Vag Mo
  • TD: Sam
    • Excited about the show
    • A little nervous about tech lists coming out 2/5 – a little late
• The Glass Menagerie
  • Director: Victor
    • Have sides printed out
    • Just want to know about how room res and how casting works
• Play It Again, Sam
  • Director: Daniella
    • Printed sides
    • Thinking about tech ideas
    • Decided to double cast female roles – 3 M, 4 F

E-Board Check-Ins

• President: Michael
  • The Theater looks great post-cleaning
  • Working on finding an appropriate trophy case for our awards
  • Will send out a link for sign ups for the table at auditions
• VP: Alison
  • Requested a lot of rooms
  • Made many OrgSync events
  • Got the fourth room for Tuesday of audition week
• VPSP: Danny
  • Need to set a date to write the E-Board skit for the TA Event
    • Michael: day before would be great
  • Held 2 meetings with Debra to discuss her role in the TA Event
    • Made an order for the event
  • Have receipt for clothespin materials to get reimbursed
  • Plaques for the Theater are all set and ready to be ordered
  • With Debra contacted over 20 local businesses to get free gift cards for TA Event
  • Discussed Broadway in Boston group ticket events with Brittany
    • Significantly cheaper to go on 4/8
    • Told Chris Kuiken this info
    • Gauging interest from membership at the First GM tonight
  • Sent Assassins participants a reminder email to bring $2 to the first GM in addition to list of all the rules
  • Will try to go to all the OB E-Board meetings this semester to represent ST
  • All of board will help during the TA Event
• Treasurer: Brittany
  • Not satisfied with how the stickers came out
    • Place we got them through is sending us another order for free soon
    • Supposed to get them 2/2
  • Got new things for The Space
    • Need to pick them up from Home Depot with Jamie
  • Trying to get SAO funding for BIB trip
  • Getting producer apps in
  • Producer workshop will be happening next week
  • Meeting with woman from the charity for Dog Sees God next week to pick up things for the TA event
• Secretary: Karlie
  • Tweeted a lot today about the fabulous Troupe Sunday we’re having
  • Answered many inquiry emails about the upcoming season, auditions and tech
  • Visited all 5 The Theater Now writing classes
    • They went super well – made a great relationship with head of that program that should be continued in the future
  • Someone needs to print out audition room signs and assign rooms for each show – gets a little hectic when we do it the day of
    • Directors probably should get to auditions ~10ish mins early
    • We have to remember to bring tape
• TA: Jamie
  • Assigned Sam Kinde to TD Charity Show
  • TDs and SMs for other shows will be assigned on 1/29
  • Made a tech show rehearsal schedule

Executive Board Notes 1/17/16

Show Check Ins

• The Glass Menagerie
  • Director: Victor
    • Ready for GM #1 and audition week

E-Board Check Ins

• President: Michael
  • Went through cast feedback survey responses from last semester and will be disseminating information to E-Board and the directors for this season
  • Buying all of the plays for the Play Library
  • Theater clean up day: Saturday, January 23^rd at 11AM
  • GM #2 will stay on Sunday, February 14^th
• VP: Alison
  • Got room for GM on 3/20 (CAS 316) and for GM on 4/3
  • Got room for GM #1 next week - STH B19
  • Got rooms every night M-F for Dog Sees God, Menagerie and Play It Again, Sam, rehearsals, from 6PM-10PM
    • Will coordinate weekends with the directors once they have casts and SM teams.
  • Been trying to get the 8 rooms each night for One Acts auditions, but it’s been difficult
    • SAO has been a bit delayed with responses and for this reason some of our desired rooms have already been reserved – working on it
    • One of the rooms will have to be in another building to accommodate the singing auditions – has never happened before
  • Working on getting a fourth room for the Tuesday of audition week
    • Might be in STH, but not entirely sure yet
    • Put in the request around Thanksgiving and SAO still won’t let us reserve fourth room for Tuesday
    • We DO have four rooms for each of the other nights
  • Got some things from Auntie Anne’s to auction off at the TA event
    • Need to send a physical flyer to the store with details including: date, time, what it is, who it’s for, that it’s Troupe etc
• VPSP: Danny
  • Had meetings with each E-Board member over break
  • Made a list of dates for all events this semester – will email to Karlie
  • Met with Kuiken before end of fall semester
    • Going to Capture the Flag with OB on April 17^th
    • Will be going to see Broadway in Boston’s The Sound of Music with OB
  • Got a host for TA event!
    • Karlie will post on Facebook event
  • Getting prizes for TA event
  • Movie night in the Student Theater
  • Mentor Mentees
    • Sunday, January 31^st at 12PM-1:30PM
  • Charity Show charity is Massachusetts Citizens for Children
• Treasurer: Brittany
  • Producer applications due January 31^st
  • Producer workshop on January 30^th at 2PM in The Space
  • Finally got the stickers
  • Charity for Charity Show is super involved which is great
    • A representative will come to the talkback for the show
• Secretary: Karlie
  • Did Meet the E-Board/Directors Mondays during break
  • Reached out to The Theater Now professors to visit classes
    • Will visit the first week of classes with Jamie
    • Created info sheet like last semester to hand out
  • Made events for First GM, Auditions, Tech Meeting and TA event
  • Sent out reminder email for First GM
  • Updated the website info for the upcoming season
  • Updated Forms and Resources page on the website per request of Jamie
  • BU Today reached out and asked if they could do a photography piece on Tech Show
    • Photographer will come to some rehearsals – need schedule from Jamie
  • Updated the Facebook cover photo and website header image to reflect past season
  • Sent out E-Board Christmas card
  • Added upcoming shows and events to the BU university wide calendar
    • Secretary should be doing this every semester
  • Posted Spring 2016 Dues Link to the blog
    • Have post for Assassins rules scheduled to go out at the start of the First GM next Sunday, 1/24
  • Bought candy for audition week!
  • Added past 2 and a half years worth of shows to Stage Troupe’s Flickr
• TA: Jamie
  • Got tech summaries from directors – waiting on Play It Again, Sam
  • Emailed prospective TDs
    • Want to assign TD for Charity Show ASAP
    • Will assign all other TDs and SMs on 1/29
  • Uploaded tech forms with show dates on them
  • Updated TD guide
    • Included how to go to Home Depot and use Amazon with SAO's new rules
    • Integrated feedback from Fall 2015 techies
  • Got Playwrights’ Theater schedule
  • Made build schedule for the semester
  • Tech Show
    • Don’t have a rehearsal schedule yet
    • Read through will be in The Space, 1/24 at 4PM
    • Tech meeting will be in The Space on 1/24 at 3:30PM
  • Safety Training dates
    • Jan 31^st at 4PM
    • February 6^th at 12PM
  • Tech forms will be due day after tech meeting, Sunday, 1/31
    • And tech assignments will be out by Friday, 2/5
  • Consolidated all inventories from Space Cleaning
    • Next step is to complete it, as some things are missing
    • Will come up with a system for keeping this inventory updated

Executive Board Notes 12/13/15

E-Board Check Ins

• President: Michael
  • Need to hang posters, SAAD award plaques, and Troupe sign in the theater still
  • SAO just designated us a student worker – Brady Moses
  • Need masking tape and Sharpies for costume room because of new system introduced today
• VP: Alison
  • Thinking of doing a Theater Cleaning day – a la Space Cleaning before next semester starts
  • Have the theater up until January 23^rd
  • Need to update the window outside of the theater again – pictures are peeling
  • Looking into audition and GM rooms
• VPSP: Ali
  • Counted up BUSTies votes
  • Absentee ballots for BUSTies should be on a different platform other than Google Forms
  • Got rid of the organizer in the Producer’s Booth
  • 2/3 of our vacuums don’t work
• VPSP Elect: Danny
  • Meetings
    • Set up a meeting with Kuiken for this week
    • Will send a message to Emily Prescott to try and set up a meeting
    • Will meet with Ali this week
  • Assassins is going to start officially at the first GM
    • Sign ups will be going up until the 9^th
    • There will be a BUSTie and a separate secret prize award for the winner
  • Will chat with each Board member separately to talk about how they envision special projects
  • Can we buy scissors for Producer’s Booth?
  • Mandatory $2 to participate in Assassins that will be collected before clothespins are given out
• Treasurer: Brittany
  • Went into SAO to order stickers – we’ll have them for next semester
  • Rights for the shows happened
  • When we do Theater Cleaning we should inventory Producer’s Booth in the theater
  • Want to talk to Insomnia Cookies about doing a Charity Show fundraising day there
  • Raise ticket prices from $5 for members and $6 for non-members to $7 for members and $8 for non-members to make up for deficit from shows that currently exists
• Secretary: Karlie
  • Need to post pictures to Flickr over break
  • Will update the website info for next semester
  • Need to add Danny's information to website on Board page
• TA: Jamie
  • Space Cleaning
    • E-Board: 34 hours
    • Seusssical: 102 hours
    • W;t: 52 hours
    • Really Really: 77 hours
    • Not everything that we wanted to get done did get done but that was expected
    • Still made everything much more functional
    • Made a props, flats and wood, furniture and costumes inventory
    • Labelled OB and Troupe flats and platforms separately
  • Have a lot of suggestions for Tech Show – narrowing down
  • Will wait to assign TDs until Friday of audition week
• Eric
  • First board meeting of next semester 1/17 at 7PM in IT

Executive Board Notes 12/6/15

Show Check Ins

• Really Really
  • Director: Rachel
    • Really smooth process on her end
    • Felt confident as a director and in her abilities
    • Expectations as a director in Stage Troupe isn’t made clear to those who aren’t already aware of traditions in Stage Troupe
    • There should be a more systematic way to introduce new directors into Stage Troupe
  • Stage Manager: Erin
    • First time head stage managing a show
      • Helpful to have Karlie in the rehearsal room as a past SM to provide quick answers to questions
    • Really helpful that she got put on the fourth slot show – gave her more time to really learn the role as a new SM
    • All of the heads who are in the booth with SM must be there every night (ie. sound and lights)
    • Had really fantastic assistants
    • Returned keys
  • TD: Danny
    • Being hyper organized was super helpful
    • Talkback was highly successful – definitely recommend for the future
    • Email is best form of communication currently
    • Advice for future TDs: stay calm, stay cool, stay collected
  • Producer: Andy and Sarah
    • Amazon wish list was difficult to use but ended up being ok
      • Still had to do a fair amount of SDRs because it’s impossible to get certain things from Amazon
    • Processing SDRs right now
    • Came in extremely under budget
      • E-Board can use the remainder of the budget however it sees fit
      • Could definitely use it to replenish producer’s booth supplies – order Andy and Sarah put into SAO to do so got messed up
    • Sold out on Saturday night
    • Talkback went well – not a fit for every show but should be used more
    • Should do 5” x 7” headshots not 8” x 10” because it’s more expensive to do the latter
    • Hard to have producers be involved with a show when they have a show going up right after
    • Still need a new organizer for the producer’s booth
    • During performances, people were putting things in the producers booth without asking – should be avoided in the future
• One Acts
  • Directors: Danny
    • Necessary to have directing for monologuers
  • VPSP: Ali
    • We should keep musical numbers in
      • Need to make sure that we have monologue and musical numbers director apply in the future to ensure that they’re committed
    • Respect issue between all parties involved in One Acts
    • “It’s just One Acts” attitude needs to stop
    • Chris was an incredible TD
    • Strike was a little messy but it happened
  • President: Michael
    • We’re going to do a survey for everyone involved in One Acts soon
  • TD: Chris
    • BUC was a great place to have One Acts – good alternative to the theater
    • Tech meetings were ineffective – people didn’t come so there wasn’t much that could be accomplished
    • Musical numbers need to be set in stone from casting on – people changed songs during tech week
    • Division of power was very unclear – felt like the TD and the overall director of One Acts
    • Returned keys
    • Lighting was very limited in BUC

E-Board Check Ins

• President: Michael
  • Sent cast feedback to Really Really
    • Have sent cast feedback to all of the shows this semester
    • Will present findings after the survey has been distributed to those in One Acts
  • Had a meeting with SAO this week about storage space and working with the other theater groups
• VP: Alison
  • Did a walkthrough of the theater with Michael
    • Will consult Eric and Steve to talk about which of these desired changes will be made
  • Want to chat with Rachel about making sure directors are informed of the expectations of Stage Troupe directors
  • Got keys back from Erin
• VPSP: Ali
  • Nomination Committee went smoothly
  • Wrapping up planning Senior Divas
  • Collecting BUSTies votes tonight and will hopefully have them all by the end of the week
• VPSP Elect: Danny
  • Scheduling a meeting with Chris Kuiken
  • Met with Debra about a special project for the spring
• Treasurer: Brittany
  • Need to look at getting shirts for next semester
  • Board needs to discuss pricing of tickets for next semester
  • Need to talk to Michael about buying the plays performed by Troupe in the recent past for the Play Library
  • Will start looking for producers for next semester
• Secretary: Karlie
  • Got information about the Spring 2016 shows from directors for the website
  • Reset the password for the original Stage Troupe Flickr account with the help of a past Secretary at Mock
    • Will upload pictures from recent shows to the account over Winter Break
  • Live tweeted The Wiz Live and will do it again for Grease Live in January
  • Want us to seriously look into getting full color programs
• TA: Jamie
  • Ordered a dumpster for Space Cleaning
    • Need to confirm its delivery for this Sunday
  • Tech feedback for Really Really happened
    • Need to find more ways to include assistants in the tech process
  • Received all of the keys back from this semester
  • Will go with Brittany to SAO to purchase materials for the Space

Executive Board Notes 11/15/15 and Spring 2016 Season Order

Show Check Ins

• Really Really
  • Director: Rachel
    • Move-in went well
    • Build week was awesome
  • SM: Erin
    • Still working on a few things with Danny
    • Day started off well with actors
      • Got a little rough but have full confidence that we’ll have a great week
  • TD: Danny
    • Got the set up in an hour and 15 mins
      • High motivation and high energy
      • Bringing coffee to move in was a great idea
    • Staying positive!
  • Producer: Sarah and Andy
    • T-shirts are in
      • Need to go pick them up from FedEx
    • Have a schedule for this week
    • Assistants are great
      • GSU Link will be sent by one of them soon
    • Talked to Erin about actors tweets
      • They are done
    • Trigger warning
      • Edited the previous one
      • It will be done tonight after E-Board approves it
    • Talkback
      • Final call: won’t be facilitated by a third party
        • We’ll be doing it internally
        • Audience will provide questions for the talkback and discussion will be guided by the moderator
• One Acts
  • Producer: Taylor
    • Making a unified One Acts logo
    • Taking headshots of all of cast and crew
  • TD: Chris
    • Got key for the Space from Jamie
    • Had first tech meeting tonight
      • Not a great turn out, probably due to Really Really move in
    • Can we do a walk through of BUC this week?
      • Yes
  • Monologue Director: Danny
    • Made a schedule through tech week
    • Set soft and hard off book dates
    • Need a couple room for upcoming rehearsals
  • Director: Karen
    • DHD is Assistant Director
    • Had a read through, individual character rehearsals and rehearsal over breakfast

E-Board Check Ins

• President: Michael
  • BU Today video about on Combat will be up on Thursday
    • Karlie will follow up with Jason Kimball this week before it goes out
  • Theater renovations
    • Need to revamp producer booth
    • And other modifications
  • Sent out W;t cast feedback surveys
• VP: Alison
  • Got rehearsal rooms for One Acts rehearsals
  • Tried to reserve rooms for Spring 2016 auditions
    • Can’t do so yet – we’re in a queue
  • Keys from W;t to Really Really
• VPSP: Ali
  • Need to call SPS for One Acts
    • To get microphones for musical numbers
    • Might borrow them from somewhere else?
  • One Acts tech week schedule
    • Rehearse Monday through Thursday
    • Will take Friday off to go see OB’s A New Brain
    • Move in on Saturday early with run afterwards and then opening night performance
  • Met with One acts producing team
    • To go through vision
    • Trying to make One Acts more legitimate
  • Talking to directors regularly and checking in
    • They’re at different places in the rehearsal process as of right now
    • Musical numbers haven’t rehearsed yet – they know that they need to get moving and start practicing though
  • Created a One Acts Facebook group for everyone
  • OB pitches might conflict with One Acts
  • Will meet with Danny next week
  • Need to reach out to Chris Kuiken about Senior Divas Concert
• Treasurer: Brittany
  • Had conversation with One Acts producers
  • DHD is interested in running a producer workshop
    • Corey and Andy said they were interested as well
  • Ticket sales money
    • BUSTies and Skriker money has been disbursed
  • Thinking of ordering more t shirts for next semester
    • Going to gauge interest first
  • Warren posters for next semester are reserved
• Secretary: Karlie
  • Snapchat geofilters
    • Will work on making them for the three shows and One Acts for next semester
    • Will also make one for the space that says “The Space”
  • Need to invite more people to the Facebook event for Really Really
    • Significantly less people invited compared to the W;t event
• TA: Jamie
  • New people joined crews for One Acts and Really Really
  • Sent out tech feedback surveys to Seussical and W;t
    • Very helpful
    • Emails were most helpful method of communication
    • Found that tech meetings could be better for assistants
    • Make each head of production aware of their responsibilities during tech week to avoid problems
  • Got an extension on rental from Emerson for OB
    • They will take it back on December 7
  • Fire marshall inspection on Tuesday
    • Cleaned up the space
    • The workshop was a mess - had to remind WM about fire code
  • Need to charge WM $25 for the stage
  • Build in the space this week - buy paint for OB
  • Gave keys out
    • Theater keys to Danny
    • Space Keys to Chris
    • Lighting keys to Marisa
  • Put in a request for Space Cleaning dumpster
  • Need to buy things for the Space
    • Drills
    • Paint things
  • We’ll use our own pipe and drape for One Acts because BUC charges to use theirs

Spring 2016 Season Order

Charity Show, Dog Sees God, Thursday, February 25th – Saturday, February 27th Mainstage #1, The Glass Menagerie, Thursday, March 17th – Saturday, March 19th Mainstage #2, Play it Again, Sam, Thursday, March 31st – Saturday, April 2nd One Acts and Monologue Festival, Friday, April 15th and Saturday, April 16th

Executive Board Notes 11/8/15

Show Check Ins

• W;t
  • Director: Joe
    • In the future, if the situation ever arises, directors should ask other directors why they are scheduling rehearsals right before another show/on show nights of other shows
  • TD: Caitlin
    • Emphasize communication between TDs, SMs and director about the tech week schedule
    • ATDs should not be first time Troupies
      • Puts them in weird position because they are learning about Troupe in general while also learning a leadership position
    • Maybe rethink the structure of tech
      • Need to have more assistants to account for drops
    • SMs need to coordinate with TDs better to make tech week schedule in order to accommodate tech crew and department heads to see the runs
    • Treat actors and techies like they are part of your team at strike and they will rise to the challenge
  • Producer: Paulina
    • Had a bit of trouble with one of the assistant producers
      • Dropped the Wednesday of tech week
    • In the future, producers should put the GSU link sign up in the t-shirt request form
      • Link was a nightmare to get people to sign up for
      • Maybe make people sign up to work link in order to get their show shirt?
      • Need to make sure that people know what they’re doing there – give them a heads up beforehand
    • How do we get the charity money to the charity?
    • Two shows were sold out
  • SM: Sarah
    • Push techies to come to full runs a few weeks before move in
• Really Really
  • Director: Rachel
    • Prepared for last week of rehearsals
  • SM: Erin
    • One more full run before tech week
    • Had a lot of techies come to the run today
  • TD: Danny
    • Home Depot dropped off wood, sandpaper, wheels
      • But got the wrong paint
      • Jamie will go tomorrow to get the correct colors
    • Amazon order for props came in
    • Assistant lights dropped out because of content of show
    • Made detailed build and paint schedule for this week
      • 5:30PM/6PM – 9PM every day this week
    • Have a 3D version of set that has been distributed to tech crew
    • 3 phase move-in process:
      • Build move-in
      • Department move-in
      • List time
  • Producer: Andy
    • Link photo is up
    • Warren poster is officially submitted
      • Bring poster on a USB drive to SAO in future
    • Working on programs
      • Drafted the trigger warning
    • GSU link sign ups are happening
    • Talk back will be happening after Friday night show
      • Cementing a new group to facilitate that discussion
• One Acts
  • TD: Chris
    • Just got crew
    • Will be meeting with ATD, Erin, this week and will be having a tech meeting soon
    • Give him advice – he wants it
  • Monologue Director: Danny
    • Had first rehearsal
  • Producer: Lauren
    • Excited to get started

E-Board Check Ins

• President: Michael
  • Welcome our new VPSP, Danny!
  • Theater maintenance
    • Holes in lobby walls where posters used to be
      • We can either fix it or pay facilities to fix it
    • Front door is very loud – facilities will fix
    • Producers booth is a little shoddy
      • Will use Really Really producing budget to restock and give it a face lift
• VP: Alison
  • Have a room for GM #4: CAS 216
  • Pan Hellenic Dance Marathon performance happened
    • 1/3 of Seuss cast went
    • Had a great time!
  • Really Really rooms had to change a bit but it’s settled
• VPSP: Ali
  • One Acts
    • Confirmed set up of BUC for the shows
    • Directors had conflicts this week but at the very least have contacted their casts and set up rehearsal times
      • Will start to kick into gear soon
    • Will meet with Brittany, Jamie, producers and TD to discuss vision for One Acts
  • Will meet with Danny to get an idea of next semester’s events and discuss being VPSP
• VPSP Elect: Danny
  • Set up a meeting with Chris Kuiken to talk about next semester's events
  • Started writing up suggestions for next semester
• Treasurer: Brittany
  • Had comp code problems with W;t
    • All set for Really Really
  • Have to go into SAO and give them “a LOT” of money
  • Want to have stickers for next GM
  • Need to meet with the One Acts producers
  • Thinking about increasing prices for show tickets
  • DHD and Andy will hold producer workshops for One Acts and next semester’s producers
• Secretary: Karlie
  • Promoted W;t successfully
  • Made Really Really Facebook event
  • Posters are all up on the website
  • More members of STAMP came to see W;t this weekend
    • They even Instagrammed it!
• TA: Jamie
  • Made a tech feedback form
    • Still a draft
  • Has a list of the money people owe Troupe for rentals
  • One Acts has a crew
• Eric
  • Might not be at Board next week
    • Steve will definitely not be
  • One Seussical libretto was not returned
    • Need a check for it

Executive Board Notes 11/1/15

Show Check-Ins

• The Skriker
  • Director: Kyle
    • Very satisfied with performers
    • Very dissatisfied with turnout
    • Be mindful of season order in the future
    • Staged reading element was a hindrance to the show
  • SM: Jamie
    • Jessica is ready to head SM
  • Producer: Danielle
    • People loved the lobby
    • Note to assistants
      • You have to show up to all nights of the show even if you are just an assistant
    • Ticket sales
      • Try to avoid having rehearsals during two nights of the show – makes it difficult for people to see the show
    • Promo video was really effective
      • Producers should definitely consider them in the future
• W;t
  • Director: Joe
    • Move in happened
    • Had a guest director last week
    • Everything seems to be in good order
    • Try to not have GM in Student Theater during move in days
  • SM: Sarah
    • Feels caught up
    • Blocking with tech needs to be figured out
    • Lines are solid
  • TD: Caitlin
    • Had build week this week
      • Finished by past Wednesday
    • In a good place for first day of tech
  • Producer: Paulina
    • All Amazon orders are in
    • Some departments might be slightly over budget – but under budget in other departments, so not worried
• Really Really
  • SM: Erin
    • Having a bit of an issue of with actor attendance
  • TD: Danny
    • On Monday, Taylor, Ryan Kelly and Danny will meet to figure out build week schedule
    • Head scenic artist has been a no show for awhile
      • Emma Cheevers will step up to the plate from assistant position to head position
    • Tech has had low attendance at recent runs
      • Hoping to have more techies come to runs in the future
    • Made a cut list
  • Producer: Andy
    • Almost done with GSU photo
    • Bio forms are due tomorrow
    • Very much under budget
      • Going to use budget to replenish general Stage Troupe necessities
    • Been trying to get in contact with SARP for awhile now
      • They informed us that they are unable to provide a representative for the Friday performance of Really Really
      • Working on finding another group to come in and mediate talkback
  • Director: Rachel
    • Rehearsals are going well
      • Everyone who attends is on top of their game
      • Having some issues with actor attendance and what qualifies as an excused absence
    • Choreographed fight scenes on Tuesday to make sure all contact is done safely
    • Isabella Walpole guest directed today

E-Board Check Ins

• President: Michael
  • Took down the poster hangers in the lobby
    • New ones will be up for W;t
  • Can we buy the plays for the play library?
• VP: Alison
  • Went to SAO
  • Started reworking Article 13 of constitution for heads of production
  • Got keys from Kyle and passed them onto Sarah
• VPSP: Ali
  • “A week of hell”
    • 3 responsibilities coincided
  • One Acts auditions happened on Monday and Tuesday
    • Had a lot of scheduling conflicts with directors
    • Had stand-ins to record the auditions
    • High attendance though
  • Had reading committee meetings this week
    • Having meetings in person was much more helpful than getting concerns via email
  • Had meetings with VPSP candidates this week to talk about the positions
• Treasurer: Brittany
  • Talked with SAO about ticket things
    • There will not be membership tickets for W;t but there will be for Really Really
  • Need to get Warren poster for Skriker
  • Wandering Minds paid us for rentals for Don’t Dress for Dinner
    • Have to pay for the couch rental still
  • People reached out to us for One Acts producers
• Secretary: Karlie
  • Sent minutes for theater community meeting with SAO to Crystal and theater groups in attendance
    • Will forward to Steve and Eric
  • STAMP reached out to us this week
    • They want us to go to their fundraising event for CFA SOT senior theses projects – invited all of Stage Troupe to it
    • A handful of STAMP members came to see Skriker and said that they enjoyed it
• TA: Jamie
  • The sink in The Space got fixed by facilities
  • WM and OB are building in the space this week
    • They sent Jamie their schedules
  • Made TD application for the spring 2016 semester
  • OB is borrowing wood from us
    • They’ll pay for it and we will borrow flats from them
  • People have started to sign up for One Acts tech

Executive Board Notes 10/25/15

Show Check-Ins

• The Skriker
  • SM: Jamie
    • Pipe and drape is set up in the theater
    • Kyle will take care of sound if he wants it
  • Director: Kyle
    • Move-in happened
    • Happy with where everyone is acting-wise
    • Karen reached out and said she would be doing hair and makeup for this week
    • Wants to inform One Acts directors to give auditioning priority to Skriker cast members because of tech week
  • Producer: Danielle
    • Poster and cover photo are made and have been disseminated
    • Promo video will be out Tuesday night
    • Christy is taking care of programs
    • GSU ad has been up for 2 days now
• W;t
  • Director: Bridget
    • Full runs are underway
    • Actors are polishing lines with the SM team
      • Nicolette’s been a great addition as ASM
      • Is anyone available this Thursday, 6PM-7PM to help for the first hour of rehearsal to take line notes?
        • All W;t SMs are busy
        • Alison or Emily will help
  • SM: Sarah
    • Excited to be back in the rehearsal room
    • Lines are a little problematic but we’re working on it
    • 4 full runs planned for this week and then move-in
  • TD: Caitlin
    • Had last tech meeting today
    • Starting build week tomorrow
      • Made plan with ATD for the week
    • Been in touch with department heads
      • A lot of first time department heads so just trying to keep communication channels open
  • Producers: Zoe and Paulina
    • Warren poster is done
    • Finishing up headshots this week
    • Digital posters will be done soon
    • Amazon wishlists and POs are in
    • Shirts will be coming in this Friday
    • Home Depot is a mess
      • Got the lumber
      • Did an SDR for paint
      • Waiting for the rest of the smaller things that will come through Amazon Prime
• Really Really
  • Director: Rachel
    • Had first full run today
    • Have an exciting week planned:
      • Daniella Seidl will guest direct this Monday
      • Combat workshop with Emily and Simon on Tuesday
      • Second full run on Tuesday
        • All of tech is invited
  • SM: Erin
    • First full run today
    • Actors are doing really well on lines
      • Especially with the show being so far out
  • Producer: Andy
    • Poster photoshoot happened Saturday
    • Have to check in with SAO about Amazon Prime
    • POs and Amazon Prime wishlists due tomorrow
    • Bios will be sent out
  • TD: Danny
    • Great hair and makeup and set design meeting on Friday
    • Finished the set design
      • Making virtual copy early this week
      • MC, Ryan, feels comfortable with it
    • Props, H&M and Sec Dec are just finishing making Amazon Prime lists
    • Change in Set Dec
      • Ali is going to be an assistant and Taylor and Danny will take over head position
    • Opened Space for props
    • Will open the Space this week to look at flats

E-Board Check Ins

• President: Michael
  • Need to start doing cast feedback
    • OB does it and it works really well
    • Will do with W;t and Really Really
  • Accepted a pitch from Daniella Seidl late
    • She had personal extenuating circumstances so we allowed to her to pitch late
  • Shakespeare Society talked to us this week
    • SS was not keen on us potentially doing a Shakespeare play next semester
    • Talking to SS tonight when they come in tonight
• • Will be replacing the posters in the Student Theater lobby
    • Will do it with Jamie this week
    • Meeting with SAO is this week
• VP: Alison
  • Got rooms for One Acts
    • Had to change the time because waited to hear how many we needed
  • Should be getting keys this week?
• VPSP: Ali
  • Semi-assembled the Reading Committee and planned times to meet this week
    • Waiting for E-Board availability to cement these decisions
    • Need to add a couple people for the Daniella’s pitch
  • Need to reschedule movie night
  • Announced One Acts this week
    • Auditions are Monday and Tuesday
    • Having problems with director availability for One Acts auditions
      • Working out a schedule
    • Will meet with VPSP candidates this week
    • Going to correct the facilities request for BUC seating
• Treasurer: Brittany
  • Didn’t go to SAO this week!
  • Trying to track down Seussical Warren poster
  • Has to help Ali with the stadium seating request for BUC One Acts
• Secretary: Karlie
  • Made Facebook events for W;t and Skriker
  • Going to send a One Acts auditions reminder email to membership tonight
  • Need to make GM #3 agenda
  • E-Board needs PDFs of scripts for pitches
  • Laura Davis reached out about the Seussical cast performing at a Pan Hellenic charity event
    • Will reach out to Andy and Abby and Alison will help
  • Need to make schedule for manning One Acts audition room
    • All of E-Board needs to fill out the Doodle
• TA: Jamie
  • WM borrowed stuff this week
    • They owe us $ – Brittany can you facilitate this?
  • Shakespeare Society did not get charged for the light board
  • Wedding Singer build week will be happening this week
    • Karen (Wedding Singer TD) and Caitlin (W;t TD) are in contact
  • Paint spill last week at Seussical strike ruined a few things
    • Using Really Really and W;t budgets to replenish things
  • OB moved their stuff into the Space today
    • Cleaned a lot
    • Dismantled a lot of flats and platforms – have a lot of wood to use in the future
    • Have a contract for terms of OB’s temporary residence in the Space that all but Ali have signed

Executive Board Notes 10/18/15

Show Check Ins

• Seussical - Check Out
  • Directors: Abby and Andy
    • The show happened
    • 5 week process worked really well for Seussical
      • Shows like this are great for Parents’ Weekend
      • Had a week of runs before tech week which was really helpful
  • Music director: Jessie
    • Did a lot of prep work for pit over the summer
  • Producers: Corey and Hanna
    • Came out under budget
    • Corey has a system for producing that he wants to pass down
    • There were definitely difficult parts of the process
    • Spoke to John B. at SAO last week about hardships with SAO
      • He apologized and gave us Home Depot giftcards
    • Printed 1200 playbills
      • Had way too many – probably ~700-800 in the futures
    • Head producers need to have 2-3 shows of experience in order to do Parents’ Weekend
    • Ticket sales
      • Friday: 265
      • Saturday: 255
      • Sunday: ~225
  • SM: Alison
    • ASMs are the only people who have to be in rehearsal room who aren’t asked to do so
      • Need to ask ASMs about committing in the future
  • TD: Tehya
    • Need to know when to pick battles with tech
    • TDs need to teach ATDs
      • They are great resources for TDs
      • Helps make them feel like they’re an important part of the team
  • Hair and Makeup: Brittany
    • Need to get tech week schedule to tech team earlier
      • Corey: producers as well – should get a meeting with Stan
• Skriker
  • SM: Jamie
    • Have a full schedule
    • Will be in the theater starting the 25^th
    • Have someone to hang lights
  • Director: Kyle
    • Didn't get to rehearse much this week because of Seussical
    • Producing is going great
  • Producer: DHD
    • Posters and cover photos are done
      • Warren and GSU posters have been submitted and approved
    • Shooting a promo video this week
    • Ordering the dry ice
• Wit
  • Director: Bridget
    • Reached hard off book date
    • Really miss Sarah
  • SM: Sarah
    • Will be back on Thursday
    • Has two ASMs
      • Nicolette and Brenna
  • Producer: Paulina
    • Bus ads were ordered
      • SAO pushed orders back one week so we’ll have ads running for a week after the show
    • Had a photoshoot
    • T-shirts have been ordered
    • Bios have been collected
  • TD: Caitlin
    • Got the set design
      • Sent it to the lights person
    • Made a list of what we need to buy
    • Didn’t have a tech meeting today – wouldn’t be worth it
      • Asked heads to send her a check by noon on Monday
• Really Really
  • Director: Rachel
    • Had first full run of act 2
    • Hard off book date was today
  • SM: Erin
    • Loves all of her actors
    • ASMs and her have been running lines with actors a lot
  • Producer: Andy
    • Haven’t had a lot of time to talk and plan
      • Going to call Sarah sometime this week to figure stuff out for that
    • Haven’t received any Amazon wishlists from heads of departments
  • TD: Danny
    • Tech meetings need to be taken more seriously
    • Finalized set design
    • Costumes measured actors today
    • Sound will be recording things with Zoe soon
    • Set dec and props will be let into the Space soon
    • Recruited two more techies from Seussical
      • For build and set dec

E-Board Check-Ins

• President: Michael
  • Have poster things from the GSU this summer
    • Thinking to switch out lobby posters
    • Want to get Seuss poster from SAO for this
• VP: Alison
  • ~Seuss tech week~
• VPSP: Ali
  • Need to make a facilities call this week for One Acts
  • This weekend is movie night with OB and then kickball
    • Worried about temp for kickball
  • One Acts
    • Got a lot of pitches this year
    • Great, but unfortunately we can’t pick all of them
    • Facebook event for One Acts auditions
• Treasurer: Brittany
  • Getting access to EventBrite for PW was very difficult
    • Talked to Shiney James about it
    • Used Check In Easy – wasn’t great but wasn’t terrible
    • Shiney wants Treasurer to have meeting with her at beginning of semesters from now on
  • EventBrites are up for every show
  • Steve: could we sell t-shirts at shows from now on?
• Secretary: Karlie
  • Big social media push for Seussical
  • Need to have cover photos from producers as soon as they are made
• TA: Jamie
  • Will assign ASMs like SMs next semester
  • WM will be building in The Space this week
  • SAO will be paying for the dumpster for OB moving into the Space
  • Made a plan for OB moving in next week
  • Spilled paint in a cart during Seuss strike today
    • Using Wit budget to replenish
• Andy
  • Big project he wants to do
  • Wants to splice up recorded shows
  • Maybe we can make a promo video?

Executive Board Notes 10/11/15

Show Check Ins

• Seussical:
  • Directors: Abby and Andy
    • Moved in yesterday
    • Start rehearsals in Tsai on Monday
    • Very calm and excited going into tech week.
    • Sitzprobe on Saturday went very well, the pit sounds amazing.
    • Got W-9 from the drummer in the pit
  • Producers: Corey and Hanna
    • T-Shirts hopefully on Wednesday
    • Programs have been ordered and processed at Kinkos
    • GSU Link starts Tuesday
    • Lobby plans have been made, giant Dr. Seuss books exist
    • All headshots have been taken, they will be printed this week
    • Promo video will be filmed and released some time this week
    • Problems with Amazon
      • EVERYBODY needs to order through Amazon Prime, some items will not be in by show dates, some items were ordered to the wrong address (due to misinformation from SAO), very frustrating, SAO doesn’t understand our timelines as theater groups
    • Looking forward to a great week
  • SM:Alison
    • Actors know their lines
    • PaperTech went really well, pancakes included
    • New ASM on board, she is great and will be included in the playbill
  • TD: Tehya
    • We are building and putting the set up as we speak
    • Very smooth move in
    • The extra day to move in was wonderful
• Skriker:
  • Producer: Danielle
    • Scheduling has been the worst, trying to get a Warren poster in ASAP, needs to do the photoshoot during Seuss tech week which is tough
    • Back up poster is ready to go if need be.
    • Shirts have been ordered and will be in on time
    • Dry ice fog for the lobby seems like a possibility
  • SM: Jamie
    • W;t lighting team will hang a wash for Skriker that will then stay up for W;t
• W;t:
  • Directors: Joe and Bridget
    • W;t has been going well
    • Full run and soft off book both happened last week
    • Short staffed in Stage Management
  • Producers: Zoe and Paulina
    • Deadline set for POs and Amazon wishlist (10/19, some 10/21)
    • Still trying to figure out Home Depot
    • T-shirt design and form are out (due 10/16)
    • Photoshoot will be Tuesday, will coordinate with Skriker
    • BUS ad being worked on
  • SM: Sarah
    • Show is almost entirely blocked
    • Soft off book happened
    • Hard off book coming up
  • TD: Caitlin
    • Tech meeting today went really well with interdepartmental discussions
    • A lot of plans being made in every department, knowing the deadlines are coming up
    • Tied up with Seuss this week, but will be attending rehearsals after this week and is urging the crew to do the same
    • Can’t order wood until set design is in
• Really Really
  • Director: Rachel
    • Actors are rising to the challenges of the text
    • Has been emailing SARP, they’ve been a little unresponsive
  • Producer: Andy
    • Nothing new, stressing Amazon orders to be done sooner rather than later, but hasn’t received any yet
    • Photoshoot for Warren poster scheduled for 10/24
    • T shirt and program ideas will become more developed once Seuss is done
  • TD: Danny
    • Seuss is taking up a lot of the crew’s time
    • Costumes is measuring the actors this upcoming week
    • Heads of department are good at communication
    • Preliminary set design was worked through and is close to being finalized

• E-Board Check Ins
  • President: Michael Gobiel
    • Wandering Minds has sent us a contact list for their E-Board
      • They’ve asked us to do the same
      • Should be sending it some time this week
    • Posters in the lobby still need to be taken care of
      • The Little Shop poster has just fallen, that leaves us with three
      • Everything needs fixing before Skriker goes up
    • Did anybody message John B?
  • VP: Alison
    • Facilities dealt with the nails on stage (they are much less dangerous than they were before)
    • Collected Seuss’s keys to the Student Theater
  • VPSP: Ali
    • Danny is confirmed to direct Monologues
    • WM wants to get involved with One Acts
  • Treasurer: Brittany
    • Talked with SAO about Amazon, SAO wants us to use it in a way that doesn’t work for us
    • SAO treated one of our producers poorly when they shouldn’t have
    • Needs to set up EventBrites for all of the shows
    • We will not get access to the EventBrite for Parents’ Weekend until the week of the show, but we’re updated getting updated lists of who’s bought tickets and how many have been sold
      • We will have swipe cards for opening night
    • SAO said Home Depot in-store POs can’t happen
  • Secretary: Karlie
    • Made the Seussical Facebook event live on Saturday morning
      • In the future need cover photos for shows sooner so we can get the events up and running ASAP
  • TA: Jamie
    • WM is renting things for their show
    • Seuss had build week last week, everything in the Space is still functioning
    • WM will be building in the Space next week, Jamie has their build schedule and will be opening the Space for them
    • All groups have been safety trained
    • Looked at items that are expendable in the Space to make room for other things
    • Wants to have a mid-semester Space cleaning with just the Troupe and OB E-Boards, SAO buys us the dumpster
  • Advisors: Eric and Steve
    • SAO has been talked to about the lock box key at the Space
    • 2^nd semester Calendar has been made and distributed

Executive Board Notes 10/4/15

Show Check Ins

• Seussical
  • Director: Abby
    • Holding office hours tomorrow
    • A full week of full runs before tech week
    • Feeling very good about the progress of the show – especially with opening in a week
    • Finally have a full pit – found a bassist
      • 16 person pit
      • Figured out percussion business
  • SM: Alison
    • Having some ASM problems
      • Might need some more hands for tech week – will keep us updated
    • Can actors be added to the GSU link?
      • Corey: will add
  • Producer: Corey
    • Poster is being finalized
    • Stickers drama
      • Trouble with vendors through SAO
      • Will print them on normal paper and hand them out if we can’t get the stickers in time
    • Headshots are almost done
      • Just need 3 more people
    • Emerson said that they need a down payment of $35 to loan out a costume when Karen went there
      • Never has happened before
    • Nervous that percussion equipment guy will ask for payment before dropping off equipment
    • Amazon
      • Need to order things immediately because it’s unpredictable
    • Karlie will make the event as soon as we have the cover photo and poster
  • TD: Tehya
    • Concerned about Amazon items coming in on time
    • Some departments are close to reaching their budget
    • Had trouble with POs but worked it out for this show
    • Lights need some extra things
• The Skriker
  • Director: Kyle
    • Run time is down to 65 minutes
    • Doing full runs even with about a month out
    • Skrikers are still having a bit of trouble with the dialogue
      • Having two rehearsals for them exclusively
  • SM: Jamie
    • Will have rehearsals
  • Producer: Danielle
    • Can we have binders for the Staged Reading?
      • Brittany: yes, ST will purchase them
    • No fog machine allowed in Student Theater – maybe dry ice?
      • Going to look into it
      • Kyle: not married to the idea – if it’ll work that would be great
    • Scheduling a shoot for poster and headshots
      • Maybe this week?
      • Have really great ideas
• W;t
  • Director: Bridget
    • Took a break from rehearsals this week for Follies because of crossover
      • Had a lot of character meetings
    • About ¾ of the way through the script
  • SM: Sarah
    • Aiming to be done blocking on Thursday
  • Producer: Paulina
    • Had another creative meeting with Joe
    • Headshots date for October 13^th
      • Know there are conflicts – Bridget will help with headshots
    • Zoe is finalizing t-shirt
    • “paper lobby”
  • TD: Caitlin
    • Had most of the department meetings – having two more tonight
      • Making sure that they read the script
      • Worried crew isn’t aware of how soon the show is
• Really Really
  • Director: Rachel
    • Had first full run of Act 1
    • Made rehearsal schedule for the next two weeks with Erin
    • Gave actors homework
      • Everyone is making a character Twitter account
    • Incorporated some scene changes
  • SM: Erin
    • Lines are going pretty well
    • Planning to have the whole show blocked with a month to go
    • Can we have the Student Theater for the week before tech week?
      • Eric will check
  • TD: Danny
    • Finished department meetings
    • Gave everyone in tech an assignment to send him a picture of something that represents their tech for the show
    • Using an app called RemindMe to communicate with crew
    • Trying to figure out a new date for poster shoot
      • Kickball got rescheduled to that date
    • Actors will be measured for costumes soon
  • Producer: Sarah
    • Have a location for photoshoot

E-Board Check Ins

• President: Michael
  • Play library
    • Looked into buying plays for library – going to wait until we get further into the season to decide if we’ll buy them all
    • Found a murder mystery play – maybe can do that for extra event next semester?
  • Filling the poster space in the lobby
  • SAO needs to communicate The Space decision from SAO with other theater groups
• VP: Alison
  • Very involved with facilities this week
    • Nails sticking out of the stage
    • One of the actors got sick outside of the Student Theater at Seussical rehearsal – called facilities
• VPSP: Ali
  • Changed Kickball to October 24^th because of rain
  • OB Troupe bonding weekend – October 23^rd will go see The Suffragettes
  • 5^th slot for next semester
    • Open to new ideas to supplement our spring season
  • Wants to plan a BUC takeover for next semester with WM and OB
• Treasurer: Brittany
  • Figuring out PO situation
  • Going to give SMs a budget
    • How do we do that with Parents’ Weekend?
  • A lot of things have been going over budget
    • Not really ok, people need to be a bit more strict in the budget
  • Warren poster for One Acts next semester
  • Pavement sponsorship will pay for programs for One Acts next semester and this semester
  • Need to check in with producers
  • Need the dates for shows for next semester
• Secretary: Karlie
  • Directors need to send materials to Karlie in order to be covered on social media - particularly Instagram
• TA: Jamie
  • Playwright’s Theater
    • Mark from the Playwright's Theater called Jamie on Friday morning and said he lost his key
    • Jamie had to go in and turn off the heat so it didn’t disturb their performance
    • They should call facilities in the future
  • Lights people looked at light board
    • Don’t know what to do
    • Eric will look at it
  • Will fix the cyc herself
    • Next group is ok with it and their set will block the stain
  • Space Cleaning
    • Usually is Sunday after One Acts – One Acts is now on that day
    • December 13^th will be the new Space Cleaning crew

Executive Board Notes 9/27/15

Show Check Ins

• Seussical
  • Director: Abby
    • Weird week with Boston Calling and Yom Kippur
    • Have rehearsal schedule for rest of the show
    • Show will be finished before next Sunday
    • Had first pit rehearsal on Saturday
    • Trying to still get auxiliary percussion equipment – it’s expensive but we’re working it out
    • Confirmation on blacklights
    • Still waiting for ribbons to arrive
    • Found the violist
  • SM: Alison
    • Rehearsals everyday
    • Doesn’t have a budget for spike tape
  • TD: Tehya
    • Going to Home Depot
    • A lot is going on but it’s going really smoothly
    • Getting a lot of things on Amazon
    • Timeliness of buying things is most problematic but manageable
  • Producers: Corey and Hanna
    • Bios and t-shirt money is due tonight
    • Getting the Cat In The Hat hat tomorrow and doing photo shoot then
    • Headshots this coming Saturday or Sunday
• Skriker
  • Director: Kyle
    • Worked nearly the entire show
    • Struggling with the opening Skriker monologues
      • Going to try some new approaches when I return
      • Confident that our actors are up to the challenge
  • TD: Jamie
    • Had rehearsal without Kyle today and it was productive
  • Producer: Danielle
    • Tough to actually schedule things within the next few weeks because of Seussical
    • Going to try to maybe do photo shoots after rehearsal
    • Note for assigning producers in the future: it's tough scheduling wise when the producer is in the show directly before the one they're producing.
• W;t
  • Director: Joe
    • Can't hold much rehearsal this week because of Follies
      • Meeting actors instead for character work
    • More tech meetings this week
    • Half of the show is blocked
    • Actors are working on lines for impending off book date
  • SM: Sarah Kimball
    • Rehearsals are going well and we have a schedule for the next few weeks
    • Joe's doing individual character work with people this week instead of formal rehearsal to get around the Follies tech week
  • TD: Caitlin
    • No tech meeting
    • Had people send her their favorite part of the script to ensure that they read it
  • Producer: Paulina
    • Had a producer meeting
    • One of the assistant producers dropped
    • Set headshots date tentatively
• Really Really
  • Director: Rachel
    • Fully blocked for Act 1 – we’ll have a run in a week
    • Had department meetings
    • Cody Sloan reached out to Rachel this summer as an ambassador of SARP
      • Emailed SARP about cohosting a talkback
  • TD: Danny
    • Loves Doodle polls – helpful with dept meetings
    • Finishing the master Excel doc to send to all of tech
    • Hard to hold a tech meeting this week – very busy
    • Costumes assistant dropped but we found a replacement
    • Last dept meetings will be done this week – sound; hair and make up
  • Producer: Andy
    • Finalized ideas for Warren poster and cover photos
    • Delegated work to assistants specifically
    • Going to be advertising SARP talkback
    • Will have trigger warnings openly publicized

E-Board Check Ins

• President: Michael
  • Congrats to everyone who participated in Combat
• VP: Alison
  • Getting new rooms for W;t
  • Got some rooms for Really, Really
  • Went to the SARP presentation this week to get AB funding
• VPSP: Ali
  • Troupe did really well with Combat
    • Should assign writers more specifically next year
    • BU Today video feature went really well
    • Not as big of an audience because of EventBrite
  • Ice Cream Social
    • Went well
    • More ice cream next year
  • Kickball
    • Meet at Marsh at 11AM
    • Need to coordinate a rain date
  • Thinking about creating a special project with Wandering Minds for next semester
    • Maybe a Capture the Flag game?
    • Maybe a multi theater group mixer
• Secretary: Karlie
  • Combat video feature was filmed
  • Daily Free Press reached out about advertising
    • Rates were very steep
    • Probably too expensive for payoff
    • Talked to Brittany about trying out Facebook paid advertising on a very small scale
  • Spoke with Brittany about possible ad opportunities in programs
    • BU Arts Initiative has expressed interest in the past - possibly reach out to them
  • Need to write reminder email for GM #2
  • Having a designated SM for Combat is essential in the future
• Treasurer: Brittany
  • Figured out the facilities form
  • Trying to figure out direct link to Seussical Parents’ Weekend EventBrite
  • Need to talk to Tsai about getting FOH merch for credit cards
• TA: Jamie
  • Combat
    • Should be an SM for all of Combat – hard to coordinate with other groups
    • Really amazing opportunity for training new techies
    • Our lighting board is kind of broken
  • Is there pipe and drape onstage for One Acts in BUC?
    • Yes
    • Can Brittany look and see if chairs cost $ in BUC?
  • Cyc is still not cleaned
  • Safety training round 2 is on Tuesday
  • Meeting with all of the TDs on to do a master check in

Spring 2015 Season Structure

We are absolutely thrilled to announce that Stage Troupe's upcoming Spring 2015 season will consist of a Charity Show production, two mainstage productions and a One Acts and Monologues Festival - all of which will be held in The Student Theater at Agganis Arena. Come to our 2nd General Meeting, next Sunday, October 4th at 7PM to hear more about the structure of and the pitch process for next season!

Executive Board Notes 9/20/15

Show Check Ins

• Seussical
  • Director: Abby
    • Making really good time with rehearsals
  • Music Director: Jessie
    • Missing guitarist and violist
  • SM: Alison
    • Scheduling problems – inevitable with 23 actors, we’re managing them
  • TD: Tehya
    • We have ATDs
      • Had a meeting
    • Had our first tech meeting
    • Scheduling department meetings for the upcoming tech
  • Producer: Corey
    • Has everything planned for the next month
    • T-shirt forms will be out either tonight or tomorrow
    • OrgSync training is going well
    • Orders going in very easily
    • Ordered a Cat In The Hat hat
• The Skriker
  • Director: Kyle
    • Cast is understanding what the show is - plot breakdown today
    • Being constantly on book is nice
      • Have blocked about half the show
    • Duration is looking good
      • ~Just about under an hour
    • Will not be here next Sunday for E-Board
      • Will email check-in
    • SM: Jamie
      • We have an ASM
      • Rehearsals are schedule through this week
    • Producer: Danielle
      • Solidifying ideas
      • No budget, no tech, no problem
• W;t
  • Director: Bridget
    • Met with creative team last week
    • Had read through, first rehearsal, first tech meeting
    • Things are going smoothly
  • SM: Sarah
    • Scheduling conflicts with Follies people but working them out
  • TD: Caitlin
    • First tech meeting
    • meetings coming up
    • Going to meet with Jamie just to figure out things about being a TD
    • Had lunch with ATD
  • Producer: Paulina
    • Had a creative team meeting and heard Joe’s vision for producing
    • Zoe will be doing most of creative work
    • Paulina sent out budget info to heads
    • Trying to get in contact with assistants
• Really Really
  • Director: Rachel
    • Started blocking
    • Went to tech meeting – happy with Danny’s TD style
  • SM: Erin
    • Blocked a couple of scenes
    • Have our ASMs
    • Rachel and Erin will sit down right after E-Board to finalize entire rehearsal schedule
  • Producer: Andy
    • Sat down with TD, Danny
    • Budgets have been decided and disseminated
    • Met with assistants today and assigned certain jobs to them
    • Have an idea with the Warren poster
    • Things will be better after Seuss
  • TD: Danny
    • Awesome producing meeting
    • Have dates for the photoshoot
    • Had our first tech meeting – really really happy with it
    • Laid down tech expectations for the tech crew at the meeting
    • Started Google Docs with ATDs for every department
    • Started a Doodle to figure out dept meetings
    • Have a tech bonding planned

E-Board Check Ins

• President: Michael
  • Want to do something about posters in lobby before Combat (Saturday)
  • Doing speed dating during Ice Cream Social
    • “are you a cat or a dog person?”
    • Tweet asking for more questions
  • Need to think about show count for next semester
    • Looking for membership input
  • Wants to help spread responsibility amongst Board members
    • Seems like it is unevenly distributed and wants to help
  • Need to take inventory of what events are most important to Stage Troupe and eliminate any dead space
  • Monica messaged Michael about The Space
    • Has Eric talked to SAO?
    • Eric: university is trying to figure out how to meet the needs of the student groups on campus
• VP: Alison
  • Went to SAO and got rooms for Skriker and W;t
    • Tried to reserve a room in CFA for Seuss orchestra rehearsal
    • Couldn’t do it so Jessie did it
  • Continuously flushing toilet in the Student Theater
    • Called facilities
  • The system for coordinating with OB when cast lists come out could be improved
• VPSP: Ali
  • One Acts is now officially moved to December 5th and 6th thanks to Crystal
  • Brittany Jenkins will be the director of the music numbers. Lee will be the musical director
  • I responded (multiple times) to Shakespeare society about Combat and that's settled
  • Combat is shaping up nicely and the lists are growing pretty steadily each day. I'd like a few more actors if people will keep publicizing it that'd be great
  • Audition week for One Acts Monday, October 26^th and Tuesday, October 27^th, 6-10PM
    • Submissions date to Wednesday, October 14^th by 4PM B17 111 Cummington
• Treasurer: Brittany
  • Small dollar reimbursements limitations are hard
    • Smaller list of vendors
  • Need to get the EventBrite for Parents’ Weekend
  • Had a meeting with producers last week
    • Attempting to teach OrgSync
  • AB funding was deferred
    • But Alison is going to meeting to make sure that is happening
  • Need to talk to Ali about the facilities form still
  • Checked up on Skriker script for Kyle
• Secretary: Karlie
  • Finalizing email list forever
  • Need to make Facebook event for Ice Cream Social
• TA: Jamie
  • Made tech lists this week
    • 90 people doing 124 positions
    • Back to where Troupe was in 2008 and 2011 based on tech numbers
    • A lot of fresh faces
  • Stressing to TDs that they have a lot of people on their crews and they need to keep them in loop and then people will drop
  • Had Techstravaganza
    • There was a lot of deadspace and it felt kind of thrown together
    • Miscommunication about whose job it was – VPSP or TA
  • Forgot to invite WM to safety training
    • Some people also didn’t come so she’s going to hold another one next week
  • Looked up how to clean the cyc
    • Mixed results
  • Going to send individual emails to people who said they were interested
    • To see if they want to tech for Combat
• Eric
  • Need to talk to TA and VP about Space walkthrough

Executive Board Notes 9/13/15

Show Check Ins

• Seussical
  • Director: Andy
    • Half of act I finished vocally
    • Everything is choreographed except 2 numbers that are waiting on tech elements to be decided
  • SM: Alison
    • Had two days of rehearsals
    • Put actors’ schedules into a calendar
    • Initial schedule for this week set up
  • TD: Tehya
    • Have a meeting with Tsai this coming Tuesday about set design and blacklights
  • Producers: Hanna
    • Budget is ready to distribute
    • Graphic designer is happening and will have a logo by the end of the week
    • Need a photoshoot with Mikey in just the Cat In The Hat hat – trying to figure out where to get that
  • Eric
    • Distributed important info to Parents’ Weekend producers and Andy from MTI
• The Skriker
  • Director: Kyle
    • We have a cast
    • Hoping to do a read through tomorrow
    • Still don’t have the Samuel French script – Kyle reached out to them to verify that he has the correct version of script we licensed
      • Brittany will look into it
    • TD: Jamie
      • Is learning how to be an SM
    • Producer: Danielle
      • Want to do promo video really playing up on the horror element of the show
      • Considering doing a sort of costume contest to play up on Halloween
• W;t
  • Director: Joe and Bridget
    • Made a group and tried to schedule a read through – thinking Tuesday might work better
    • Set up a Monday meeting night for production heads
    • Rehearsals will start this week
  • SM: Sarah Kimball
    • Excited to get started
  • Producer: Paulina
    • Just had a preliminary meeting with Brittany
  • TD: Caitlin
    • Have a meeting schedule with Joe to go through the script and talk through ideas
• Really Really
  • Director: Rachel
    • Had first read through today
    • Met SM today and she came to rehearsal
  • SM: Erin
    • Excited to SM her first show
  • Producer: Andy
    • Meeting with Danny soon to talk to him
  • TD: Danny
    • Came to the first read-through today
    • Setting up meetings with team this week
    • Went through all of act 1 in the script and came up with ideas today

E-Board Check-Ins

President: Michael

• Auditions week went well
  • Decided to have Staged Reading to get cast with equal priority to the rest of the season
• Managed to get into Play Library
  • Wondering why it’s locked in the first place
    • Agree to keep Play Library unlocked to make it a bit more approachable
  • Who is in charge of the play library?
    • President
  • Reorganized the Play Library
  • After each semester ask directors to either donate their script or Brittany will purchase those plays for it

Vice President: Alison

• Messaged directors and asked about room reservations for this upcoming week
  • Waiting on their responses

Vice President of Special Projects: Ali

• Responsible for moderating callback room
  • Could be improved – maybe a callback schedule for next semester
• Had a meeting with OB VPSP
  • One Acts is the same weekend of OB’s 3^rd production of the semester
    • Can we switch it to the Saturday and Sunday, December 5^th and 6^th?
    • Would make it easier for OB to see One Acts
    • Lee to musically direct and Brittany to direct the musical numbers
  • OB will have a special project
  • OB-Troupe movie special project outing to see Pan on October 9^th
  • BYOB will be in BUC – either October 19^th or 22^nd
    • Maybe Troupe E-Board will perform
  • Senior Divas holiday concert – December 12^th
• Danielle will help make a poster for COMBAT

Treasurer: Brittany

• Had a meeting with SAO
  • Mostly repetitive
• Applied for AB funding for posters
  • Approved for Seussical and Skriker
• Want to get stickers
  • Logos, shows etc.

Secretary: Karlie

• Need to utilize E-Board audition week schedule more for next semester’s auditions
  • Not everyone needs to be there for the whole week – way too exhausting and unnecessary
• Sent GM #1 email recap
• Need to finalize 2015-2016 mailing list
  • Waiting on final dues list (post-tech assignments) to create it
• Cast lists tab on website was successful – nobody was confused about where to find info
  • Posted on the blog for permanent keeping

TA: Jamie

• Having tech forms at auditions was super super successfuk
• Personally emailed everyone who signed up and said they were interested in tech
• 9 total TD-ATD tech forms
  • 81 general tech forms
• Tech Meeting
  • Went really well
  • High attendance
• Shared a TD guide with this season’s TDs
• Going to meet with TDs sometime this week on how they should really be teaching techies and not just doing it themselves
• Techtravaganza next weekend
  • 12PM-3PM
  • OB’s tech pool will be there as well
  • Make a Facebook event for it
• Hopefully releasing tech lists by Wednesday

Eric

• Distributing of keys

Danny

• Want to talk about expectations from the membership of E-Board members
• Respect at E-board meetings
• Democracy
  • Want the whole membership to vote and have perspective on things
• Remain vigilant about what is being said about our group
  • Address negative issues within Troupe
  • Stay neutral
• Always remain unbiased
• Make sure membership understands things that are being voted on
• Be understanding of what directors do outside of the E-Board room
• Make sure cast bondings are appropriate
• Be open-minded
  • Have sturdy beliefs but be open to interpretation

Executive Board Notes 9/6/15

Show Check-Ins Wit

• Bridget
  • Ready for auditions – have picked sides

Seussical

• Tehya
  • Pretty much have a set design
  • Meeting with Tsai next Tuesday
• Abby and Andy
  • Prepared audition and callback material
  • Have had awesome meetings with other creative team people
  • Most of the pit is done

Skriker

• Kyle
  • No scheduling issues for GM tonight
  • Has an audition plan

Summer Show Checkout

• Karlie
• It would be good to warn possible Summer Show directors that the process is definitely more of a marathon and less of a sprint
• Definitely imperative to have strong director-SM relations
• Jamie
  • Having a budget was super helpful
  • Need to make sure we pick a show that is sustainable on the tech side – because you’re doing it so much

E-Board Check-Ins

Michael

• Going over GM #1 agenda

Ali

• Waiting for Liquid Fun to confirm for COMBAT
• We have Photonics for BUSTies
• Thinking about One Acts in BUC

Brittany

• There was a problem with paying for rights
  • Called SAO and handled it
• Had a meeting with producers Hanna and Corey about OrgSync
• Training meeting with SAO on Tuesday
  • Michael and Ali are also going
• Still trying to go through AB to get funding for Warren posters
• Had meeting with SAO about SDRs
  • Now we’ll be using Amazon Prime and trying to order things in bulk
• Put posters from old shows in Student Theater

Karlie

• 230ish people signed up for the email list at Splash
  • Sent them a GM reminder email on Sunday before GM
• The Theater Now class visits are going well
• Sent the existing membership an upcoming events email for Summer Show Revival and GM #1

Jamie

• Space Safety and Table Saw Safety workshops will happen the morning of Techstravaganza
• Joining Techstravaganza with OB
  • Brittany and Jason are on board
• Want to assign SMs and TDs next Saturday, 9/12
  • Applications deadline next Friday, 9/11
  • SMs need to email Jamie by next Friday expressing interest
• Went and looked at the cyc
  • Don’t need to get a new one – we can just clean it
  • Liquid Fun will pay in installments
• Tech form has been updated
  • They are due Tuesday, 9/15
• Producers and tech lists will be cross-checked for conflicts
• Tech lists will be post as soon as they are ready

Steve

• Add Steve to e-mail list

Executive Board Notes 8/31/15

Show Check-Ins

• Seussical
  • Abby and Andy
    • In contact all summer
    • Mostly choreographed
    • Set design that has just been submitted to them
      • Pending approval
    • Have talked to some pit members
      • Have a Facebook group for them
    • No dance at auditions just at callbacks
  • Tehya
    • Tech is where it needs to be
  • Producers
    • Corey says they’re so “ex-seussical to produce-ical”
    • Budget spreadsheet is done
      • Waiting for actual budget
    • Have a graphic designer on the side
    • Figuring out scheduling
    • Warren posters
      • Brittany trying to get AB funding – waiting on them
      • Producers need date that it needs to be in by
      • Getting poster design done then moving onto t-shirts
    • Eric says scripts are in and are almost ready to go to the directors
      • Needs to inventory them
    • Schedule change for Tsai tech week has been communicated
  • The Skriker
    • Kyle
      • Came up with audition plan
        • Gender neutral characters
      • Samuel French isn’t selling physical copies of scripts
        • Corey has a connection at Samuel French and will try to get that to happen
      • Kyle has a conflict for GM 1
        • Can be at the GM for 8:15PM – has to check though
    • Brittany
      • Will producers get a budget?
        • Yes
      • Pavement is sponsoring us and giving $300
        • Maybe from this?
      • Probably will get a Warren poster
  •  Wit
    • Joe has a conflict before GM
      • Until 7:30PM
    • Joe and Jamie have talked about tech and have narrowed things down a lot
  • Really, Really
    • Rachel
      • Strong concept and vision and audition plan
      • Waiting for a team
    • Directors
      • Wear shirts to Splash
      • First GM be friendly and open from Eric

E-Board Check Ins

• Michael
  • Three days of auditions, callbacks on fourth day – Friday
  • Post GM 1 Meet and Greet
    • Happening at the BU Beach
• Alison
  • Trying to get Colloquium room for BUSTies
    • Waiting to hear back
  • Trying to get Alley for COMBAT
    • Waiting to hear back
  • Have rooms for everything as of right now
•  Ali
  • Kickball October 3^rd
    • Trying to do a similar capture the flag centric event in spring
  • Techstravaganza
    • Doing a scene from A Streetcar Named Desire
      • Confirming actors – ¾ confirmed
      • Fun technical element – gender bending
      • Set in the 80s
    • Ice Cream Social
      • In Student Theater
      • Stage Troupe speed dating
    • Combat
      • BU Today video feature on the event
      • Making an EventBrite
        • To reserve seating and avoid people missing the show and complying with fire code
        • Need to communicate with other groups about that happening
    • Impromptu movie night
      • Any night the week of Ice Cream Social
      • Licensing the movie?
        • Brittany might be able to
      • One Acts
        • Will be in BUC
•  Brittany
  • T-Shirts
    • Meet up before Splash to give them out
  • Ordered name tags
  • Get AB funding for each show’s Warren poster
  • Paid for Tsai
  • Dues
    • $6 per semester
  • Stickers
    • Let’s do them
•  Karlie
  • Made new logo/general new marketing materials
  • Updated the website
    • New pics, current info and updated important tech documents thanks to the help of Jamie
  • Redid the window outside of the Student Theater
  • Started “Meet the E-Board/Fall 2015 Directors” series on the Troupe Facebook page
    • One more week to go
    • Trying to show new members faces of key leaders in the group
  • Emailed summer show attendees with important start of the year info and event dates
  • Emailed “ungraduated techies” about getting involved again
  • Coordinating E-Board members visiting The Theater Now classes
    • Trying to target new freshman
  • Calendar
    • Change it on website
    • Just put text format dates and events
•  Jamie
  • TD Resource Folder
    • To train incoming TDs and dept. heads
  • Rental Policy
    • Simplified it and emailed it to Steve and Eric
    • Only changes were language about security deposits
      • Took it out because nobody did it
    • Residual Liquid Fun rental problems
      • Dirty cyc
      • Trying to hold the group accountable
      • Figuring out repercussions
  • Talked to Eli about theater agreement
    • One week window after each group is in the theater
      • Where group that was in it before is responsible for it for 7 days
      • Hard with groups coming in right after another
      • Policy might exist on floor painting
      • Because of problems last year
  • Money left in Summer Show budget
    • Brittany: Sarah Kimball question
  • Post summer show strike
    • Troupe members come help please
    • OB TA’s
      • Back to back tech meetings
      • Try to encourage cross pollination
      • Troupe: 4PM
        • OB: 5PM
    • Is meeting with WM TA this week
• •  Steve
    • Happy to be back with Troupe
  •  Eric
    • Requisition Form
      • Every public event we have to do it
      • Audience musses things up and gives facilities money to fix that
      • Through Brittany on OrgSync
    • Fire marshall
      • No news – good news!
    • Need to set up meeting with Jamie and Alison
      • For theater operations protocol
    • Next week’s E-Board
      • 6PM in Cummington
      • Try to keep E-Board in Cummington at same time
    • Summer Show keys
      • Want them back next week

Executive Board Meeting Notes 4/19/2015

This week's minutes: One Acts Checkouts

• DHD/Andy: It was great! The playwright liked it!
• Zoe: It went well. ("It was all good in the hood")
• Ali: Stressful. It was harder than last semester. Perhaps related to morale? Feels we need to get out of this "it's only One Acts" mindset. Good production regardless.
• Caitlin: TD keys returned. Show went up. Everything was beautiful. It happened. Thumbs up.
• Karen: We got 40 people on Friday, 30 people on Saturday - above average numbers for a non-Student Theater festival. If producing is taken seriously, good numbers will result? Good training opportunity.

Abi

• Went to a meeting this week with other theater groups and reps from SAO concerning spaces on campus for build, storage and performance. There will be a followup meeting. Will discuss in more detail with Eric.
• We have to reregister the group (Joe is working on it)

Eli

• BUSTies appears to be sorted out on all fronts.
• "It's never over"
• Rooms for summer show auditions have been reserved

Celia

• Lots of BUSTies things are happening. EventBrite will be up soon.
• Hosts are wonderful and are working their butts off.
• Roasts will be due soon! Should be sent to Ali!
• Nomination Committee will be taken care of tonight. Will contact directors and create the survey.
• BUSTies base painting happens after the GM next week.
• Ali will be reimbursed for trophy heads.
• New board will be doing superlatives for old board.

Joe

• Brittany and David have access to OrgSync. Reimbursements on the way.
• BUSTies EventBrite will be approved shortly, then tickets may be purchased. Should be up by Tuesday.
• Seussical rights are purchased.
• Summer show needs a producer.
• Rights will be purchased for summer show with Brittany.

Kyle

• BUSTies and Summer Show audition Facebook events are up.
• Having issues with making events via the official BU Stage Troupe Facebook Page. Investigating.
• bustagetroupe.com needs to be renewed by May 18th
• BUSTies EventBrite is actually now up. $5 for members, $7 for nonmembers

Camille

• Spring One Acts happened. Cart of pipe and drape is in The Space; will be moved back Wednesday.
• Laramie will give back the chalkboard this week.
• There were last minute OB and WM rentals.
• Shakespeare left lights hanging, WM took care of it. The latter are currently in the theater.
• Space Cleaning assignments are forthcoming.
• Alison and Camille had an incoming TA meeting. Will speak to Eric.
• Liquid Fun never paid for any rentals. Can we email them?
• Neither did Vagina Monologues or Willing Suspensions. Contact them?

Show Order

• Parents Weekend: Seussical the Musical (October 16th, 17th and 18th)
• Staged Reading: The Skriker (October 29th, 30th, and 31st)
• W;t (November 5th, 6th and 7th)
• Really Really (November 19th, 20th and 21st)

Karen

• Can we create a Troupe calendar with shared dates? (Show dates, GMs, space cleaning, special projects?) Yes. It'll be on the Troupe website, Karlie will manage it.
• Can Master Carpenters get an official "assistant?" The next TA will evaluate.
• Concerns about bias with the VPSP making a recommendation about the charity show. (Note: the VPSP currently makes a recommendation to the rest of the executive board; the board votes to approve or disapprove the show.)
• Concerns about the staged reading being selected by the eboard. In the future, the membership should vote on it.
• Concerns about executive board members representing themselves/the group on campus.

Ilana

• Can we do a survey on the membership? How do they feel about the group? What's working, what isn't?
• We do have data on how many members we have and how many shows they worked on.
• An open survey would be new, though.
• Consider using GoogleSurvey as a way to better handle aggregate data?