Executive Board Notes 4/8/18

• Next to Normal
  • Director: Lara
    • Having a ball 
    • Got a lot done this week 
    • Had a great run on Friday and in a really good place 
  • AD: Kendall
    • Going really well
  • MD: Daniel
    • Sitzprobe went really well
    • Drums were delivered today 
    • Going to set up keyboard area for run tonight 
  • SM: Lena
    • Set call times for every night and a leaving time
    • Transition of power going smoothly
    • Excited for this week
  • TD: Alicia
    • Move-in happened. It was super efficient 
    • Doing small touches to the set since 12:30
    • Lights are being prepared for tonight 
    • Every department is coming together 
    • Possible scheduling conflict with OBOB but it was resolved 
    • Conflicts need to be made aware immediately 
  • Producers: Paulina and Hannah
    • Collected receipts all day 
    • Got a video out today 
    • Have more promo scheduled for the rest of the week 

E-Board Check-Ins

• Chris
  • Helped with N2N build
• Evan
  • Met with Erin and talked over the position 
  • Want to work on getting chairs out of 700 Beacon 
  • Going to make announcement about cords for graduation 
• Abby
  • Had a BUSTies meeting with event managers
  • SAAD committee happened 
  • Showcase is happening 
  • Erin and Maggie's Check-in
    • Finalizing people to participate 
    • Working on rooms 
    • Will finish script by Tuesday
  • Met with Shiney James about Summer Show 
  • Thanks Lucy for getting ist of dues-paying members
• Andy
  • Was in Heathers so busy week
  • Fixing the N2N Eventbrite
  • Meeting with Chrissy this week 
  • Will be helping N2N producers this week 
• Lucy
  • Created N2N Facebook event 
  • Published sweatshirt order form
  • Updated secretary guide and sent to Kim
  • Was on N2N build 
  • Uploaded Jane the Plain and Smokefall photos to Facebook
  • Updated website for Next to Normal
  • Got list of seniors from Eventbrite for Abby 
• Caitlin
  • Gave out LD and TD keys 
  • Retrieved SM keys 
  • Hard to have two non-Troupe shows happening at the same time 
  • Talked to Abby about Showcase 
  • Gave the division of power talk to the creative team 
  • Brought SAO-sponsored candy today 
  • Need to replace a blade in the Space 

Executive Board Notes 4/1/18

Show Check-Ins

• Smokefall
  • Director: Conner
    • It went so well! 
    • Nuts on Sunday, but everything went really smoothly
    • Super happy 
    • Communication from the beginning was really helpful in pulling off this show 
    • Having rehearsals in one space was nice for cohesiveness 
  • TD: David 
    • Happy with how the week went 
    • Water and tree were two proudest accomplishments 
    • Strike went well. Shoutout to everyone
    • Big shoutouts to Andy and Liz 
    • Cam was awesome
    • Don't be afraid to think outside of the box 
  • SM: Andrea
    • Tech week went smoothly. Started late most nights but everyone got into the swing of things
    • Show nights went very well
    • ASMs got to call an act of the show on Friday
    • Happy with how everything went 
  • Producer: Zach
    • Will send in check out ASAP, recovering after track weekend
• Next to Normal
  • Director: Lara
    • Things are going well 
    • Doing full runs this week 
    • In a really good place going into pre-tech week 
    • Cast sounds beautiful 
    • A few people from tech came to rehearsal this week 
  • MD: Daniel
    • Doing runs 
    • Drumset is still set for delivery 
    • Changed sitzprobe time 
  • TD: Alicia 
    • Feeling very good about build week
    • Readjusting to figure out movement of set pieces 
    • Met with all departments this past week
  • Producers: Paulina and Hannah
    • Getting tech head shots this week 
    • Getting ready for the promo to launch this week
    • Whole producing team has their jobs for programs and shirts
      
      E-Board Check-Ins
• Chris
  • Dealt with some reshuffling of tech crews 
  • Had Smokefall
• Evan 
  • Helped out with ushering on Saturday night for Smokefall
  • Unlocked the Space
• Abby
  • Assembled SAAD Committee
  • Sent out roasts email
  • Will be meeting with Shiney James about Summer Show
  • Helped Lucy with COMBAT ESA questions 
  • Need to talk to Caitlin about showcase tech 
• Andy
  • Guesstimate for Charity Show is at least $3000 raised 
  • LD'ed this week 
  • Meeting with Chrissy after Heathers is done 
  • Helped collect dues at the GM this week 
  • Facilities people in the Theater are so nice. Should send them a thank-you note
• Lucy
  • Filled out three ESA applications 
  • Promoted Smokefall
  • Sent GM recap email
• Caitlin
  • Got keys back from Andy and David 
  • Wood order issue with N2N 
  • Opened the Space a lot this week 
  • Assistant stepped up a lot for Smokefall
  • Super need a Space Cleaning and dumpster is reserved
  • Needs to talk to Abby about Showcase 

Family & Friends Weekend Pitch Deadline Extended

We have re-opened show pitches for the Fall 2018 Family & Friends Weekend show! The pitches will be due by Monday, April 2 at 4 PM. You will need to turn in a copy of the script and a completed pitch form (located on the Forms & Resources page of the website) in an envelope marked "Attn: Eric Jacobsen" to MCS B17 and send them in an email to stage@bu.edu. Both copies must be submitted on time for your pitch to count! 

To try and make this process a bit easier for everyone, E-Board has compiled a list of show suggestions and things to consider when pitching an F&F show. That list can be found on the Forms & Resources page under Guides> "F&F Pitch Guide." While we hope this is helpful for everyone, the list is not meant to be limiting. It is just supposed to give you an idea of what could work! We will be considering pitches that are not included in this list and a show from this list is not guaranteed to be chosen.  

If you have any questions about pitching, please feel free to contact any member of E-Board or email stage@bu.edu! Happy pitching! 

Executive Board Notes 3/18/18

• Smokefall
  • Director: Conner
    • Did a full run today
    • Working on character meetings this week 
    • Show is in such good shape
    • Thinking about tech already 
  • SM: Andrea
    • Rehearsals got scheduled until move-in
    • Rehearsals are going well. Lines are pretty good
  • TD: David
    • Build week email is in drafts right now
    • Build is this week. Super excited! Have some non-crew people helping
    • Got some newspapers for paper maché
    • Picking up package from SAO 
    • Everything going smoothly 
  • Producer: Zach
    • Want to advertise in the Link Monday-Wednesday of tech week
    • Thinking about ticket raffle
    • Has potential conflict during tech week
    • Needs lamps for lobby design
    • Released Eventbrite to families and then everyone else today
    • Filled out t-shirt forms
    • Question about stickers
       
• Next to Normal
  • Director: Lara
    • Things are going well 
    • Had rehearsal and group bonding yesterday 
    • Had photoshoot this week 
    • Should be done with blocking tomorrow 
    • Cast is great 
  • AD: Kendall
    • It's her birthday!
  • MD: Daniel
    • Had an Act One sing through with the pit yesterday. It went really well 
    • Have another sing through scheduled for next week
    • Sitzprobe is scheduled for Saturday before move-in 
    • Helpful to incorporate pit early on 
  • SM: Lena
    • Everyone getting off book 
    • Started getting in contact with tech about coming to rehearsal 
  • TD: Alicia
    • Put in wood order 
    • Had tech meeting today 
    • Things are going well 
    • No foreseeable issues coming up 
  • Producers: Paulina and Hannah
    • Got wood order in 
    • Given people deadline for Amazon orders 
    • Closed t-shirt deadline
    • Poster is about done 
    • On schedule with everything
       
• Erin and Maggie
  • Want to pitch a 700 Beacon Murder Mystery special project 

E-Board Check-Ins

• Chris
  • Met with a few people about running for Troupe president
• Evan
  • Unlocked the theater for OB 
  • Gauged some VP interest
  • Participated in Capture the Flag 
  • Booked rooms for Board and the GM
• Abby
  • Capture the Flag was wild and fun 
  • Reading committee happened
  • Showcase is happening. Pitches are due Thursday 
  • Summer Show will be happening soon
  • Have Event Managers for BUSTies and will maybe have hosts after tonight 
• Andy
  • Submitting reimbursements and collecting receipts
  • Has list of people who have not paid dues 
  • Will be sending contracts to Next to Normal producers
  • Merch is happening 
  • Participated in Capture the Flag 
• Lucy
  • Waited for the Smokefall wood order
  • Made Capture the Flag and Smokefall Instagram posts
  • Sent out reminder email
  • Made Capture the Flag and GM Facebook events 
  • Will add Smokefall to calendars tonight 
  • People responded to merch poll. Yay!  
  • Participated in Capture the Flag 
  • Talked to prospective Secretary candidate
• Caitlin
  • Smokefall wood order was delivered to the wrong place
  • Little Shop crew helped carry the wood back 
  • David's been great all week 
  • Going to contact the dumpster man for Space Cleaning 
  • Updated the TA app and it will be posted tonight after the GM 
  • Chris is helping look over the TA apps this year to maintain impartiality 

Executive Board Notes 2/4/18

Show Check-Ins

• Jane the Plain
  • Director: Babatunde
    • Whole show is blocked 
    • Tech meeting today
    • Cast change this week 
  • TD: Francis
    • Tech meeting today
    • Department meetings are this week
    • Photoshoot this weekend 
  • SM: Jennifer
    • Moving at a great pace
    • Actors are trying to do soft off book already 
    • Almost done blocking 
  • Producer: Andy 
    • Met with Babatunde and Chrissy to talk about promo
    • "Ethereal macabre"
    • Warren Towers photoshoot this Saturday
       
• Smokefall
  • Director: Conner
    • Blocked Act One 
    • Blocking Acts Two and Three in the next week 
    • Talked to Zach about preliminary promo stuff 
    • Cast is great. Having fun. Excited to get into hands-on stuff
  • TD: David
    • Did safety training this morning 
    • Sent out first crew email 
    • Tech meeting today
  • SM: Andrea
    • Set off book dates
    • Scheduled rehearsals for next two weeks 
  • Producer: Zach
    • Met assistant today 
    • Talked to Conner about preliminary stuff 
    • Wants to do some engaging promo with student body
       
• Next to Normal
  • AD: Kendall
    • Going well
    • Read-through/sing-through last week 
    • Whole cast is really excited
    • Had first music rehearsal 
    • Meeting with tech and creative team on Friday 
  • MD: Daniel
    • Handed out scores and libretti
    • First music rehearsal happened 
  • SM: Lena 
    • Rehearsals are going smoothly
    • Started making schedules
    • Excited to work with this cast and creative team 
  • TD: Alicia
    • Super excited to have tech crew
    • Met with ATD and split up duties 
    • First email was sent out 
    • No tech meeting today, but maybe next Sunday 
  • Producers: Hannah and Paulina
    • Met today
    • Excited to get started
       
• Tech Show
  • Director: Caitlin
    • It's happening 
    • Working on getting off book
  • TD: Evan
    • Had tech meeting last week
    • Had department meetings
    • Lights are already set up
    • Took stock of props
    • In good shape 

E-Board Check-Ins

• Chris
  • Promoted TA Event 
  • Helped out with TA Event
• Evan
  • Helped out with TA Event 
• Abby
  • TA Event happened. Went really well 
  • People entered the cake contest this year 
  • Met with Rachel to talk about formal 
  • Set a date for Capture the Flag: March 17 
  • Going to schedule roast workshop 
• Andy
  • Submitted Smokefall rights 
  • Made a Charity Show Eventbrite page
  • Assigned producers and emailed them 
  • Helped with TA Event: raised around $760 
  • Participated in 20 Minute Musicals 
• Lucy
  • Promoted TA Event 
  • Used "live" Instagram feature for pie-ing E-Board 
  • Will make Tech Show events/add it to calendar ASAP
• Caitlin
  • Had tech show rehearsals this week
  • Met with Eric on Monday to look at lighting board 
  • Fixed sound board with Eric 
  • Had to move around SMs 
  • Tech lists went out 
  • Sent out email to all the group TAs for safety trainings 
  • Need to find ATD for David
  • Sent VagMo some stuff about rentals 

Executive Board Notes 12/10/17

• Lara
  • Came in with some questions about logistics for next semester and Next to Normal. 
  • Picked her AD. It's Kendall! 

E-Board Check-Ins

• Chris
  • Went to Space Cleaning.
• Evan
  • Went to Space Cleaning.
  • Will be reserving rooms for next semester soon. 
  • Need new case for the Troupe piano. 
• Abby
  • Working on Senior Divas Showcase. Sign-ups are still open! Please sign up!
  • Started organizing assassins.
  • Talking about theater formal with Rachel. 
  • Saw Rosencrantz and Guildenstern are Dead
  • Collected absentee ballots. 
• Andy
  • Went into SAO for meetings. 
  • Possibly worked out lighting board issue. 
  • Next to Normal contract is submitted. 
  • Figured out reimbursements with SAO. 
• Lucy
  • Sent last recap email for GM #4.
  • Talked to other theater groups about summit.
  • Made Space Cleaning Facebook event.
  • Talked to Mac about Senior Divas event. 
• Caitlin
  • Space Cleaning was beautiful. Space looks great. Found some cool windows.
  • Started planning tech show. Got some sign-ups today.
  • Making a list of things to buy for next semester. 
  • Saw Rosencrantz and Guildenstern are Dead with Abby.
• Eric
  • Passed along request to Caitlin and Evan about Arena request for theater. 

Executive Board Notes 12/3/17

One-Acts Check-Outs

• Maggie and Erin
  • Everything went exactly as expected.
  • Everyone was nice and easy to work with. 
• Taylor
  • Learned a lot. Experience was amazing.
  • Techies were amazing.
  • Two actors were sick during the show, but Abby and Marcella stepped in.
• Chinda
  • Rehearsal process was fantastic. 
  • Overall, was a fun experience. 
• SMs: Jennifer and Lena
  • Overall, went pretty smoothly. 
  • Learned a lot. 
  • For any shows that have students outside of Stage Troupe, would be helpful to clarify Troupe policies to them. 
• TD: Kendall
  • Everything went pretty smoothly.
  • Everyone was very cooperative. 
  • Strike was great. Super quick. 
  • Loved TDing.
• Producer: Kimmie
  • Andy was super helpful. 
  • No major issues. 
  • Some frustrating experiences with audience members. 

E-Board Check-Ins

• Chris
  • Went to a One-Acts dress rehearsal. 
  • Unlocked theater for Abby on Monday.
  • Unlocked Space for Cait on Tuesday.
• Evan
  • Talked to OB about audition dates.
• Abby
  • One-Acts was great. TD and SMs handled everything so well.
  • Organized NomCom. Was completed on time. 
  • Made BUSTies ballots. 
  • Talking to Rachel about Senior Divas' Showcase.
• Andy
  • Helped Kimmie with One-Acts producing all week. 
  • Some out of the ordinary audiences experiences this One-Acts. 
  • Reimbursements have been slow, but working on that. 
  • Need to replenish some tech stuff.
  • Working on finalizing Next to Normal contracts.
• Lucy
  • Promoted One-Acts.
  • Made the FB event for the GM. 
  • Sent out GM reminder email. 
  • Went to a One-Acts rehearsal to help out. 
• Caitlin
  • Need wrenches for LDs. 
  • Will buy lock this week.
  • Was at One-Acts this week. TD and SMs were great.
  • More strike felons. 
  • Playwrights currently has a dumpster outside, so will talk to them about space cleaning. 

Executive Board Notes 11/27/17

One-Acts Check-Ins:

• Maggie and Erin
  • Found music.
  • Told cast to practice over break. 
• Chinda
  • Cast is very excited about show.
• Taylor
  • Ran the show twice before break. 
  • Everyone should be off book.
• Kendall
  • Move-in went very smoothly. Feeling confident about tech week.
• Kim
  • Started the lobby. Excited about it. 
  • Natalie did some art for promotional material. 
  • Received program materials. 
  • Question about content warning. 

E-Board Check-Ins

• Chris
  • Helped out with Spring Awakening. 
  • Fixed N2N OrgSync event.
• Evan
  • Booked some rehearsal rooms. 
  • Class schedules are about to be finalized, so will be reserving next semester's rooms soon. 
• Abby
  • NomCom is up and running. Emailed participants.
  • Senior Divas Showcase is happening on December 14. 
  • One-Acts is happening. Very excited.
• Andy
  • AB funding was submitted. 
  • Working with Kimmie on One-Acts producing.
• Lucy
  • Uploaded all production photos to Flickr.
  • Uploaded Speech and Debate and The Flick production photos to Facebook.
  • Created events for One-Acts and the GM.
  • Answered emails about tech requests. 
• Caitlin
  • Reached out to TDs about strike felons. 
  • Sent reminder for dumpster. 
  • Space Cleaning starting at 10 am. 
  • WM is building this week. 
  • Brainstorming for TA Event.
  • Will give Kendall keys to the theater.
  • Putting lock on TA cabinet. 
• Steve
  • Thankful for Troupe this Thanksgiving.

Executive Board Notes 10/22/17

Show Check-Ins:

• Speech and Debate
  • Director: Sarah
    • Actors are ready and excited. 
    • Tech has been great today. 
    • Working on projections tonight.
  • SM: Lauren
    • Move-in was really smooth. 
    • Actors seem really excited for tech week. 
    • Actors are completely off book.
    • A few techies came to rehearsals this week. Helpful for them to see run before tech week.
    • ASM Lena is amazing. Going to sit in the booth one night this week to teach her how to call a show. 
  • TD: Francis
    • Move-in went really well. Had set up in hour and a half.
    • Pretty much every department has everything. 
    • Lights are getting set up now. 
    • Whiteboard was missing a piece, but Amazon is getting it in soon. 
  • Producers: HwaYoun and Elle
    • Got programs squared away.
    • Sent Lucy promo for the Facebook event.
    • Haven't received receipts from a lot of tech yet, so a little concerned about that. 
    • Bought chalkboard contact paper for lobby decorations.
    • Coordinated headshots and full run photo times.
• The Flick
  • Director: Lucy
    • Scheduled rehearsals up to move-in with Abby. 
    • Had producers come into a rehearsal to do Warren poster photo shoot.
    • Whole show is blocked and did a full run. Lines are rough, but actors have been meeting with Abby.
  • SM: Abby
    • Off book was this week. Lines are a little rough, but not too worried.
    • Had rehearsals in the theater this week which was great. 
    • Feeling good moving forward.
    • Has been running lines with actors this week. 
  • TD: David
    • Got paint this weekend. 
    • Wood order has been placed. Build crew is helping when it's delivered. 
    • Going to Coolidge next Sunday to get the rest of the seats. 
    • Some of the Department Heads have had issues with assistants' responsiveness. 
    • Good with budget. Everything's going smoothly. 
  • Producers: Angelica and Tori 
    • T-shirts are ordered.
    • Wood order will be finalized and good tomorrow.
    • Programs are in progress.
    • Warren poster will be done on Monday. 

E-Board Check-Ins:

• President: Chris
  • Focused on The Flick a lot this week.
  • Ordered Evan a new nametag. 
  • Talked to new members about experiences in Troupe so far. 
• VP: Evan
  • Ventured back into 25 Live again this week. 
  • Brought chairs to 700 Beacon. 
• VPSP: Abby
  • Broadway actress coming to talk to us tomorrow. Very exciting.
  • One Acts pitches are due Friday. Will be announcing when auditions are at the GM. 
• Treasurer: Andy
  • Typed up new wood order guidelines for The Flick. 
  • Typed up a new guide for programs.
  • Helped Tori a lot with the wood order.
• Secretary: Lucy
  • Made Facebook events for Speech & Debate, the second GM, and the event tomorrow.
  • Submitted Speech & Debate to ArtsBoston, BU, and the Daily Free Press calendars. 
  • Sent out GM reminder email. 
  • Talked to Speech & Debate producers about promo and using the space in the cabinet outside the theater.
• TA: Caitlin
  • Talked with Cami this week about flats for each show. 
  • Took down lights on Friday.
  • Chairs in 700 Beacon need to be moved back for Speech & Debate.
  • Need to make sure when groups rehearse in the theater that they put their stuff back.
  • Gave Francis keys to the theater and Jake his LD keys for the week. 

Executive Board Notes 9/10/17

Show Check-Ins:

• Summer Show Check-Out: Vanya and Sonia and Masha and Spike
  • Director: BK
    • Overall, fun time. Got a lot of interested students.
    • Hard for graduates to direct because of time commitments/post-grad stuff.
    • Some issues with scheduling. For the future, maybe tell everyone the dates way in advance to keep free.
    • Great producers and TD and shout out to Evan for SMing when Erin left. 
  • TD: David
    • Had a good last show. Everyone loved the set and tech.
    • Strike was super fast. 
    • Need a dustpan in the workshop. 
    • Had a lot of fun TDing Summer Show. E-Board made it easy.
    • Make sure that build people are actually going to be in Boston for move-in. Lots of work right up front, but once it's all straightened out, you can sit back and watch it happen. 
  • Producers: HwaYoun and Kobi
    • Great overall; most everything went smoothly.
    • Enjoyed working together. Assistant Abby was phenomenal.
    • Shouldn't start a show at 7:45 PM because there was a lot of confusion. 
  • SM: Evan
    • Good to get experience as a stage manager. Nice perspective for talking to stage managers in the future.
    • The cast was a little tough to manage at times, but overall it was a good experience. 
    • Advice for the future: make sure ASMs know what they're signing on to.  
• F&F Weekend: Grease
  • Director: Ellie
    • Met with Ariana today and set a rough schedule. 
    • Excited for auditions. 
  • Asst Director: Lara
    • Loved Sam's designs. 
    • Super excited. 
  • TD: Alicia
    • Waiting on the set design to be finalized. 
    • Making cut list on Monday with Cait. 
    • Got the key for the Space. 
    • Working on opening up line of communication with Tsai.
  • Producer: Sam
    • Met with Ellie and Lara to get their vision for the show. Ran through promotional ideas.
    • Working on finalizing some logos for Andy to get copyright approval. 
    • Looking into using a car museum for photoshoot spot. 
    • Wood order deadline is this week. 
  • SM: Ariana
    • Have idea of when we want everything choreographed and blocked.
    • Hard off book will be October 3.
• Speech and Debate
  • Director: Sarah
    • Looking forward to the GM and auditions.
    • Finalizing audition sides and director questions.
• The Flick
  • Director: Lucy 
    • Picked out audition sides.

E-Board Check-Ins:

• President: Chris
  • Met with mediators for casting negotiations. 
  • SPLASH was really successful. Great turnout. Handed out all of our stickers. 
• VP: Evan
  • Booked a room for this meeting. 
  • Reserved Student Theater for all rehearsals, performances throughout the year. 
  • Has SM keys for Ariana.
  • Worked on a census report.
• VPSP: Abby
  • Would like to have Ice Cream Social before COMBAT. Interested in combining it with tie-dyeing the old Troupe shirts. Looking at 22 or 23 for that. 
  • Need to pick a date for kickball, so will reach out to Rachel in OB.
  • Need room res for day of COMBAT. 
• Treasurer: Andy
  • Made the dues Eventbrite. 
  • Filled out a form for Grease on Eventbrite, so that will be set up soon. 
  • Did receive a disk with everything for Speech and Debate except some projections. Those should be at SAO. 
  • Still need to fill out a few reimbursements. 
  • Ready to mediate this week.
  • Treasurer training tomorrow from 6:30 to 8.
• Secretary: Lucy
  • Made the FB event for auditions. Will make tech meeting one tomorrow.
  • Sent out GM reminder emails and emails to SPLASH and Orientation signups.
  • 148 people signed up for email list at SPLASH.
• TA: Caitlin
  • Sat down with Chris and Alicia at the set meeting for Grease. 
  • Going to start pushing tech forms. 
  • Need to chop down door frame from Summer Show.
  • There is a wash up in the theater for COMBAT. 
  • Need to talk to Sarah and Lucy about tech meeting.
  • Hyped about mediating.
• Steve
  • Tom is the name of the new Tsai person. 
  • Looking forward to the casting meeting on Thursday. 

Executive Board Notes 9/3/17

Show Check-Ins:

• F&F Weekend: Grease
  • Director: Ellie
    • Meeting this week to set rehearsal schedule and get it out of the way.
  • TD: Alicia
    • Working on set design. 
    • Going to meet with Cait and Chris to get a cut list. 
    • Sam has set a date for the wood order. 
    • Working on the car.
    • Excited to get a tech crew. 
  • Producer: Sam
    • Super excited. 
    • Talked with Andy and Alicia over the summer to set deadlines. 
    • Drew up some logos to submit for approval. 
    • Flyer designs are ready for the dorms. 
    • Preliminary t-shirt designs done as well. 
    • In really good shape. 
  • SM: Ariana
    • Planning time with Ellie and Lara to talk about deadlines.
    • Started taking down conflicts from people. 
• Speech and Debate
  • Director: Sarah
    • Excited!
    • Question about music rights. 
• The Flick
  • Director: Lucy
    • Finished Wishes/Wants/Needs form. 

E-Board Check-Ins:

• President: Chris
  • Assisted other board members with their tasks over the summer.
  • Communication is essential.
• VP: Evan
  • Rooms are pretty much booked for the whole semester.. 
  • Only thing not booked are rooms for COMBAT and audition/rehearsal rooms for One Acts.
  • Worked on gaining SM experience over the summer.
• VPSP: Abby
  • Did a lot of preliminary prepping for the semester.
  • Reached out to other groups about COMBAT. 
  • Planning Ice Cream Social. 
• Treasurer: Andy
  • New Troupe stickers. 
  • Snapchat Geofilter.
  • First Blaze Pizza fundraiser on Friday.  
  • Talked to Ellie about songs for Grease performance.
  • All producer apps are open now. 
  • All rights are taken care of for the shows, except the two songs for the extra performance, which are in process.
• Secretary: Lucy
  • Created FB events for the First GM and Blaze Pizza Fundraiser. 
  • Shared GM event with Class of 2021 FB page. 
  • Updated the display case outside the theater. 
  • Finished Spotlights today.
  • Submitted Summer Show Revival to ArtsBoston and BU calendars.
  • Updated website calendar for the fall. 
• TA: Caitlin
  • Assigned TD and SM for F&F. 
  • Got dumpster for the Space. 
  • Space is ready to go for first Tech GM. OB will be having it the same day in the same space.
  • Re-worked Tech application.
  • Made an SM app. 
  • Making wish list with Andy for Space.
  • Had some issues with lights in the theater. 
• Steve
  • First GM is really important for recruitment. 
• Eric
  • Small problems can become large problems if ignored. Good to think about going into the year.

Executive Board Notes 8/20/17

E-Board Check-Ins:

• President: Chris
  • Met with Eric & Steve to go over everything from the summer.
  • First official E-Board meeting will be on September 3 in IT. 
  • Received librettos for Grease.
• VP: Evan
  • Summer Show Check-In:
    • Scheduled some rehearsals for the August 30 show.
    • TBD on revival rehearsal.
  • Booked rooms for all but COMBAT and One-Act rehearsals for the semester.
  • October 5 is Model UN day so there are no CAS classrooms anywhere. Other than that, no problems. 
  • OB confirmed callbacks for Troupe and OB will be in same building. 
  • Officially stepped in as SM for Summer Show. 
• VPSP: Abby
  • COMBAT is happening soon-- sent out first email a while ago to the groups who have been invited. Will be reaching out again in the next week. 
• Treasurer: Andy
  • F&F Producer: Sam
    • Designed some logo options.
    • Talked to Alicia to designate date for wood order deadlines.
  • Made the event for Summer Show revival. 
  • Submitted an Eventbrite for revival-- should hear back from them soon.
  • Sent Sam all the info for Grease. 
  • Updated the Producer's Guide.
  • Gave Lucy a budget for the display case. 
  • Need to find someone to film Summer Show revival. 
  • Ordered 300 Troupe stickers.
• Secretary: Lucy
  • Submitted Troupe photos to SAO to be considered for posters in their office.
  • Wrote introduction for the administration packet. 
  • Will have new cover photo and poster this week. 
  • Finished up the E-Board Spotlight Sundays.
  • Will try to update display case this week.  
• TA: Caitlin
  • Met with Alicia. Made deadline for when the Grease set should be done. 
  • Talked to Andy about order for the Space. 
  • Reminded directors to work on their WWNs list. 
  • Assigned SM for Grease: Ariana! 

Executive Board Notes 7/31/17

E-Board Check-Ins

•  President: Chris
  • Working on FYSOP thing.
• VP: Evan
  • Also involved with FYSOP thing.
  • Reserved CAS 313 for the GM and rooms for all 4 nights of auditions in CAS. In process of getting rooms for The Flick and Speech and Debate.
  • Unfortunately, dream of having just one room for whole process might be impossible, but will have rotation of 3 rooms.
• VPSP: Abby
  • Working on BU Theatre Formal.
  • Picked date for COMBAT: September 30.
• Treasurer: Andy
  • Applied for Grease movie song rights. Submitted bill to SAO today. Deadline is August 24.
  • First fundraiser with Blaze is first week of classes.
  • Finished a draft of section of large Troupe report.
  • F&F Producer: Sam
    •  So excited to produce this show!
    • Reached out to Alicia about deadlines and spoke to Andy about necessities.
•  Secretary: Lucy
  • Has been posting Spotlight Sundays.
  • Haven’t heard back about cover photo-- will follow up. Also going to email Cody about graphics/poster.
  • Phone call tomorrow with Lauren from that Northeastern festival.
  • Tweeted about the SM applications and uploaded file to website.
•   TA: Cait
  • Made SM app and put it up.
  •  Started planning for Techstravaganza.
  • Made supply inventory.
  • Checked in with Alicia. Meeting on Thursday.
  • Emailed facilities man. He’s great. Got us a dumpster in under a week’s notice. It’s coming Friday.
  • Emailed Playwrights that we are getting the dumpster. Probably won’t be any build conflicts with them.

Executive Board Notes 7/2/17

E-Board Check-Ins

• President: Chris

  • Talked to a lot of excited freshmen--about 20. Really interested in different departments.

  • Going to start a Google Doc for gathering Troupe statistics.

  • Went to meeting with FYSOP leaders who were super nice. We will be doing an open dress of Summer Show for them.

• VP: Evan

  • Called show this week. 

  • Waiting on 25Live news. It may come around mid-July.

• VPSP: Abby

  • Gathering Special Projects statistics.

• Treasurer: Andy

  • Contacted Ellie about F&F rights stuff. Shoutout to Ellie for being responsive.

  • Need to call Samuel French to go over discrepancies in song rights for F&F. 

  • Gathered data about ticket sales and membership from the past 3 years.

  • Contacted 5 different businesses about getting donations through for Troupe. If anybody knows of local Boston business that may be interested in getting ad in program, let him know.

  • Had trouble with light board missing cues during Summer Show. Maybe we should talk about getting a new one.

• Secretary: Lucy

  • Promoted Summer Show and tweeted about Producer and TD apps.

  • This week's freshmen were very enthusiastic-- got lots of new views on Facebook and new Instagram followers, yay.

  • Going to look into new cover photo design.

  • New transfer student may be interested in assistant directing one of the shows.

• TA: Caitlin

  • Decided on F&F TD.

  • In process of making a list of stuff we will need for build week. 

Executive Board Notes 6/18/17

E-Board Check-Ins

• President: Chris
  •  Got this board's nametags. 
  • Talked to a few freshmen at Summer Show-- they were excited about joining Troupe.
• VP: Evan
  • Trained to call a show so can assist with any possible future SM issues.
  • Waiting to hear back about 25Live Training (should be any day now).
• VPSP: Abby
  • Going to publish BUSTies survey results this week.
• Treasurer: Andy
  • Producers for Summer Show are going to have desserts from Catering on the Charles for after the show. Kobi is getting the numbers ready.
  • The producers added blurbs about Troupe in the lobby, like e-board profiles, social media handles, and photos of past shows. 
  • Contacted producers from past year about providing addresses for SAO to send checks.
• Secretary: Lucy
  • Promoted Summer Show on all social media.
  • Going to start rolling out Sunday Spotlight on E-Board Members and Directors next Sunday. 
  • Answered correspondence about Summer Show. 
• TA: Caitlin
  • Talked to some people who are considering applying for F&F Weekend TD.
  • Going to send out Summer Show TD Feedback Form this week.
  • Looked into getting a dumpster. 

Executive Board Meeting Notes 4/19/2015

This week's minutes: One Acts Checkouts

• DHD/Andy: It was great! The playwright liked it!
• Zoe: It went well. ("It was all good in the hood")
• Ali: Stressful. It was harder than last semester. Perhaps related to morale? Feels we need to get out of this "it's only One Acts" mindset. Good production regardless.
• Caitlin: TD keys returned. Show went up. Everything was beautiful. It happened. Thumbs up.
• Karen: We got 40 people on Friday, 30 people on Saturday - above average numbers for a non-Student Theater festival. If producing is taken seriously, good numbers will result? Good training opportunity.

Abi

• Went to a meeting this week with other theater groups and reps from SAO concerning spaces on campus for build, storage and performance. There will be a followup meeting. Will discuss in more detail with Eric.
• We have to reregister the group (Joe is working on it)

Eli

• BUSTies appears to be sorted out on all fronts.
• "It's never over"
• Rooms for summer show auditions have been reserved

Celia

• Lots of BUSTies things are happening. EventBrite will be up soon.
• Hosts are wonderful and are working their butts off.
• Roasts will be due soon! Should be sent to Ali!
• Nomination Committee will be taken care of tonight. Will contact directors and create the survey.
• BUSTies base painting happens after the GM next week.
• Ali will be reimbursed for trophy heads.
• New board will be doing superlatives for old board.

Joe

• Brittany and David have access to OrgSync. Reimbursements on the way.
• BUSTies EventBrite will be approved shortly, then tickets may be purchased. Should be up by Tuesday.
• Seussical rights are purchased.
• Summer show needs a producer.
• Rights will be purchased for summer show with Brittany.

Kyle

• BUSTies and Summer Show audition Facebook events are up.
• Having issues with making events via the official BU Stage Troupe Facebook Page. Investigating.
• bustagetroupe.com needs to be renewed by May 18th
• BUSTies EventBrite is actually now up. $5 for members, $7 for nonmembers

Camille

• Spring One Acts happened. Cart of pipe and drape is in The Space; will be moved back Wednesday.
• Laramie will give back the chalkboard this week.
• There were last minute OB and WM rentals.
• Shakespeare left lights hanging, WM took care of it. The latter are currently in the theater.
• Space Cleaning assignments are forthcoming.
• Alison and Camille had an incoming TA meeting. Will speak to Eric.
• Liquid Fun never paid for any rentals. Can we email them?
• Neither did Vagina Monologues or Willing Suspensions. Contact them?

Show Order

• Parents Weekend: Seussical the Musical (October 16th, 17th and 18th)
• Staged Reading: The Skriker (October 29th, 30th, and 31st)
• W;t (November 5th, 6th and 7th)
• Really Really (November 19th, 20th and 21st)

Karen

• Can we create a Troupe calendar with shared dates? (Show dates, GMs, space cleaning, special projects?) Yes. It'll be on the Troupe website, Karlie will manage it.
• Can Master Carpenters get an official "assistant?" The next TA will evaluate.
• Concerns about bias with the VPSP making a recommendation about the charity show. (Note: the VPSP currently makes a recommendation to the rest of the executive board; the board votes to approve or disapprove the show.)
• Concerns about the staged reading being selected by the eboard. In the future, the membership should vote on it.
• Concerns about executive board members representing themselves/the group on campus.

Ilana

• Can we do a survey on the membership? How do they feel about the group? What's working, what isn't?
• We do have data on how many members we have and how many shows they worked on.
• An open survey would be new, though.
• Consider using GoogleSurvey as a way to better handle aggregate data?

Executive Board Meeting Notes 4/12/15

This week's minutes: Private Lives

• Joe: The show happened. It was great. Thanks to everyone.
• There are some elements of show production/tech production that we've developed weaknesses in and need very specific people to do - having specific workshops for different things may be more effective than Techstravaganza. Set Design in particular needs help.
• Alison: Everything worked out.
• Karen: Keys returned. Show went up, some difficulties.
• Set designer should not be the ATD/TD for another group's show that goes up the same weekend.
• Thank you to everyone on the team. Special thanks to Abi for all her paint work.
• Shout out to Sam Kinde for being a wonderful ATD.
• We need to go back to the standard 4 x 8 flats. Taller flats aren't as safe and are harder to get up.
• Eli/Brittany: Went well. We had a bit of ticket struggles due to the OB show and hockey games. A little helpful doing the "how did you find out about the show," but most people just said "Friend."
• Not sure if the BUS Ads went up. We should talk to SAO. Do everything as early as possible.

Abi

• Nothing

Eli

• Nothing

Celia

• Trophy heads ordered, food needs to be discussed for BUSTies.

One Acts

• Zoe: My actors are off book. Coming together, looks hilarious. Aryeh helped stage a small bit of stage fighting.
• DHD: Not much that could be done this week due to Dirty Rotten. Tech week is tomorrow. Off-book date is tomorrow.
• Ali: Our show is going great. On Friday we had Ilana come in and guest direct, made "all the difference." Actors are off-book. Can't wait for tech week.
• Caitlin (TD): Keys to the space acquired. Tech week is tomorrow, we have rooms. Department heads emailed checkins, everyone is on top of things. Our SMs are missing/problematic communication, but working on it.
• Karen (Producer): Contacted all directors, made a FB event, made a cover photo, a vertically-oriented poster is on the way. Wish she had assistants.

Joe

• Got Celia's order for trophy heads. Going to pay for them tomorrow. Rights for Seussical being paid for this week, Zoe's script payment was submitted.
• Brittany Kamson will assist in securing rights for next semester.
• Producers for Hail Satan and Private Lives will get OrgSync access so they can handle reimbursements.

Kyle

• Reminder to producers that the secretary is responsible for creating Facebook event.
• As soon as One Acts producers can provide a vertically-oriented image, it will go up on the site widget

Camille

• Shakespeare society is in the theater, they have rentals.
• Wandering Minds and OB are in the space. We know who will open when.
• Wandering Minds needs to be trained.
• TA App is up, due Friday April 17. Will meet with Alison.
• Summer show tech will happen as soon as it's selected.
• Space Cleaning is on Saturday, April 25th.
• Theater door was fixed but is now stuck locked again.

Executive Board Meeting Notes 4/5/2015

This week's minutes: PRIVATE LIVES -Both boys giving trouble to SM this week; Nick will be back Wednesday. He needed to go home - family emergency. -The girls are stars. -Move in happened/happening, is awesome. Great news is things look great. Techies coming into rehearsals is helpful. -Easter Sunday made move in a bit tricky - hard to get people to show up when they have religious conflicts. -Dream team is literally a dream. Shirts are in. All imagery is done. GSU and Link are set. Lobby is in the works! Change your profile picture and cover photo tonight! Invite people on Facebook event!

ONE ACTS -Zoe: doing well. 2 rehearsals! Can't do much until they're off book; off book date is Tuesday. Tech meeting went well. -Ali: show is going great, Evan is memorized, 4 rehearsals a week, rooms reserved. Easy, fun process. -DHD/Andy: show is going well, second rehearsal happened, line memorization is in the work. Show is blocked. Dirty Rotten is in tech week but will still try and meet. -Tech: meeting happened today, half of the crew showed up despite Easter! Meeting with SMs tomorrow. Documents being hated with department heads. -Producing: email going out to directors tonight. You might get an assistant or two.

ABI -Nothing

ELI -BU Central, Tuesday the 28th, time TBD

CELIA -Space for BUSTies! The team is fabulous, producing video content -Meetings and checkins once a week

JOE -Not present

KYLE -Retweeting anything tagged with @StageTroupe -Updating the widget -FB event for town hall meeting -reminder for staged reading pitches

CAMILLE -last minute rental with bloody bloody sorted out -no money from willing suspension yet -Wandering Minds coming next week! -reserved dumpster for space cleaning -changing date for space cleaning - April 25th, now a Saturday, 11 AM -TA app is on the way!

OTHER

Can we reevaluate how producers have to pay out of pocket for shirts up front?

Finding out when dinner with Dean Elmore is

Executive Board Meeting Notes 3/29/15

This week's minutes: Angels in America

• DHD's producing checkout: in the future, we need a budget. You have to spend money to make money, an actual money is required for physical advertising around campus.

Hail Satan!

• Mac Rogers saw it. He loved it. This is great.
• The show went incredibly smoothly. People really seemed to enjoy it!
• Shouts out to Jamie for being an incredible TD. Most pleasant tech week and strike I've ever experienced.
• Don't count out modern, unknown works. Stage Troupe can really excel when there aren't preexisting relationships.
• Zach King had a fantastic experience as an assistant director. This experimental "training up assistant director" thing went really well. This very easily could have not worked.
  • Zach thinks this worked because:
  • There was a lot of trust in the relationship.
  • Lot of ability to debate ideas.
  • Great introduction to the directing and rehearsal process.
• Celia: tech meeting went amazingly well. Never been this efficient.
• Extremely proud of assistants, Taylor and Abby. They each called a show in the booth one show night. Hooray for training, we should do this more!
• Full recommendation for Taylor and Abby to be assigned as full head stage managers.
• SM keys returned to Eli.
• Jamie: Things went so smoothly. Very happy with how efficient everyone and everything was.
• Don't try and put a carpet in the theater. It isn't worth the paperwork.
• Would have been super convenient to have a car to move all of the furniture.
• There was a bizarre shortage of techies during tech notes at the end of runs. People were not present throughout tech week, which was frustrating and resulted in extra work for Jamie and Caitlin.
• Formal recommendation for Caitlin to be promoted to full TD.
• TD keys given to Karen.
• David: Reimbursements will happen.
• We did okay ticket sales wise. 80 or so Friday and Saturday. What could've been done better? Not sure. Lots of promotion. Maybe the title was the issue?
• There were times where there could have been more straight forwardness between heads.
• Don't use OO Shirts. Ever. We will get shirts eventually. God help us.
• Joe will provide a better shirt vendor to future producers.
• Having to be a head of production when you had a show the previous week was a mess.
• Miscommunication about who can get the EventBrite password.
• Confusion over who actually does the POs - the treasurer or the head producers? Clarify for the future.
• Daily Free Press reviewed Wednesday's dress rehearsal. Good review, approve of reviewing on principle, lots of nice exposure. Consider emailing DFP, Quad, etc. to clarify review policy?

Private Lives

• Going swimmingly. We have rehearsals all throughout this week. Things are coming together, bit by bit by bit.
• Allison: Things are going well. Yay SMs.
• [Allison and Joe thumbs up'd each other.]
• Karen: Build week is this week; move-in on Sunday. Dirty Rotten is moving in on the same day. We are planning to have a "midnight move-in," which means...... moving in some major set pieces on Saturday.
• We need to check with Willing Suspensions to make sure they're out of the theater.
• People are killing it tech-wise.
• Dream Team: Photo shoot "mostly happened" today. A couple reshoots will happen for various reasons. Shirts will be in Friday.
• CustomInk is a better shirt company but it costs more.
• Programs are in the works.
• Poster is almost finished. Bus Ads have been submitted - maybe use it for the GSU digital signage? Switch it out for an updated image once it's ready.
• Joe gave Brittany producer keys.

Abi

• Forgot what she was going to say.

Eli

• Nothing to share.

Celia

• Meeting with BUSTies hosts and event managers. Went very well, very productive. Deadlines for promotional elements were set.
• Finalizing roasts.
• One Acts:
  • Ali: Second time directing a one act. Can handle it, apparently. Show is cast, first rehearsal tomorrow. Got the rehearsal time wrong. This bodes well. Communicated tech needs to Camille. Ready to roll. There were significantly fewer auditions this semester versus last semester (something like 50 versus 12). Consider planning One Acts auditions much sooner in the semester; avoid a tech week at all costs.
  • Andy/DHD: first rehearsal happened yesterday! Went well! Will work more to cement a rehearsal schedule. Last scene is blocked. Tech needs communicated to Camille.
  • Zoe: everyone in the process has been tangled in Hail Satan! Really happy with the cast. Disappointed by lack of auditions. Will be on top of things after two consecutive tech weeks going forward.
  • Include playwright names in the programs and promotional materials.
• Abby Kass & Paulina Ke will be performing comedic monologues.

Joe

• Went to SAO. Dealt with Hail Satan! rights - they are paid for.
• Rights for Zoe's One Acts are being paid for this week.
• Karen Loewy will be producing One Acts! Looking for any interested assistants.
• BUSTies EventBrite will go up soon.
• Private Lives EventBrite is live: troupeprivate.eventbrite.com
• We officially have the rights to Seussical the Musical!

Kyle

• Received email from an interested Troupie; passed her to Camille.
• If you tag @StageTroupe on Twitter to promote something, I will retweet it, no questions asked.
• Will email Willing Suspensions.

Camille

• Camille offered an emailed checkin.

Eric

• Not here yet.

Other

• Apparently the back-of-house speakers did not work during Hail Satan! Debra has been asked to fix/look into things. She is confused about what specifically she'd like us to do. Will have her investigate and inform us what she believes the problem is.

Executive Board Meeting Notes 3/22/15

This week's minutes: Angels in America

• Happy with the experiment of the staged reading. Would recommend to a friend.
• TDs are valuable commodities - sapphires, or something - what I'm saying is it might be a good idea to train up a first-time TD through the staged reading.
• Show went well. Tech week was stressful, more so than anticipated. There needs to be clarification on what the staged reading actually is. Sydney ended up taking on more work than she anticipated.
• DHD is sick. Joe got her keys.
• DHD had a concern about not having a budget.

Hail Satan!

• Move-in happened. Worried about complex technical maneuvers. Actors are in a good place.
• Celia received keys from Eli.
• Pseudo paper tech with sound and lights, helpful and went smoothly.
• Not worried about scheduling things yet. Show is fairly short - 2 hours with intermission.
• JamJo's check-in bonanza pow-wow: no snags at move-in. Set is up. Lots of lights went up. Desks exist. Costumes exist. Some props missing, but will be there.
• Digital media is done today. Should be going out. Put the link to the EventBrite in the description
• Share the event. Invite people.
• Shirts are on their way. Will be here eventually.
• LNK is this week. Please sign up.
• Zoe received keys from David.
• Zach King going into tech week - magical to see something realized on stage. Everyone was wonderful. Positivity. Launches into solo musical belting.

Private Lives

• Things are going really well. Actors are almost entirely knowing lines except when they don't. It'll be fixed. Full runs this week + scene work.
• Karen was not present to give a check-in. A tech meeting happened this week, seemed productive. Things are good.
• Dream Team still flying high. T-shirts are ordered. Photo shoot happened. BUS Ads will be in this week. Poster being worked on.