Executive Board Notes 6/3/18

Summer Show: No Exit

• Director: David M.
  • Move in went well
  • Build is coming along
  • Costumers took measurements so that is underway
  • Some issues with rehearsal attendance
• TD: David G.
  • Moved in
  • No major issues; just some minor tweaks
  • Working on costumes and makeup
  • Focusing lights
  • Sound cues are pretty much complete
• Producer: Rachel R.
  • Getting lots done re: Facebook promo material; sent Kim FB event cover image
  • Headshots in progress
  • Sent out bio form
  • Starting on lobby decoration
• SM: Ariana T.
  • Going well
  • Cast is almost off-book
  • Great to have tech teams at rehearsals
  • Discussing possibility of having informal talkbacks/meet and greet in lobby after shows
  • Planning for the 6/27 showcase and panel

---

E-Board Check-Ins:

• President: Alba
  • Checked in on No Exit tech week and build, spoke with cast re: morale heading into first performance
  • Working on setting up 6/27 showcase; contacting other groups on campus to gauge interest in participating
  • Reopened pitches for fall season
• VP: Erin
  • In France!
  • Talked with Ariana about rehearsal space for Summer Show; resolved some issues related to commencement weekend
  • Talking to people interested in pitching for fall season
  • Evan sent information re: booking BUSTies space
  • Will focus more at length on reserving rooms for next year when she's back in Boston
• VPSP: Ariana
  • Summer Show: see No Exit check-in
  • Gauging interest with No Exit cast in participating in 6/27 showcase
  • Will make a post soon about showcase
  • Working with Alba to correspond with other groups re: showcase and panel
  • Wants to update the display case outside the Student Theater; will work with No Exit producers and possibly Alba
  • Got the VPSP guide from Abby
• Treasurer: Chrissy
  • Still waiting for producer's guide
  • Still needs to submit rights request for The Nerd; going to prioritize this
  • Working on some reimbursement forms
• Secretary: Kim
  • Updated some of Troupe's social media
  • Went to graduation, posted a senior sendoff on Troupe's media
  • Made posts re: reopening pitches for fall season
  • Working with No Exit producers to post promotional material for the show
  • No Exit Facebook event will go live tonight or tomorrow morning
  • Ideas for connecting and collaborating with other other theatre groups (on- and off-campus)
• TA: Alicia
  • Helped with No Exit build and move-in; will be in attendance during tech week and performances as much as possible
  • Thank you to everyone helping out!
  • Process seems to be going smoothly from a tech perspective
  • Looking into opening TD applications for F&F show soon
  • Making a list of ways to improve the Space by replacing items that are frequently used, in need of repair, etc; will share the list with Chrissy to see what is doable

Executive Board Notes 7/31/17

E-Board Check-Ins

•  President: Chris
  • Working on FYSOP thing.
• VP: Evan
  • Also involved with FYSOP thing.
  • Reserved CAS 313 for the GM and rooms for all 4 nights of auditions in CAS. In process of getting rooms for The Flick and Speech and Debate.
  • Unfortunately, dream of having just one room for whole process might be impossible, but will have rotation of 3 rooms.
• VPSP: Abby
  • Working on BU Theatre Formal.
  • Picked date for COMBAT: September 30.
• Treasurer: Andy
  • Applied for Grease movie song rights. Submitted bill to SAO today. Deadline is August 24.
  • First fundraiser with Blaze is first week of classes.
  • Finished a draft of section of large Troupe report.
  • F&F Producer: Sam
    •  So excited to produce this show!
    • Reached out to Alicia about deadlines and spoke to Andy about necessities.
•  Secretary: Lucy
  • Has been posting Spotlight Sundays.
  • Haven’t heard back about cover photo-- will follow up. Also going to email Cody about graphics/poster.
  • Phone call tomorrow with Lauren from that Northeastern festival.
  • Tweeted about the SM applications and uploaded file to website.
•   TA: Cait
  • Made SM app and put it up.
  •  Started planning for Techstravaganza.
  • Made supply inventory.
  • Checked in with Alicia. Meeting on Thursday.
  • Emailed facilities man. He’s great. Got us a dumpster in under a week’s notice. It’s coming Friday.
  • Emailed Playwrights that we are getting the dumpster. Probably won’t be any build conflicts with them.

Executive Board Notes 6/18/17

E-Board Check-Ins

• President: Chris
  •  Got this board's nametags. 
  • Talked to a few freshmen at Summer Show-- they were excited about joining Troupe.
• VP: Evan
  • Trained to call a show so can assist with any possible future SM issues.
  • Waiting to hear back about 25Live Training (should be any day now).
• VPSP: Abby
  • Going to publish BUSTies survey results this week.
• Treasurer: Andy
  • Producers for Summer Show are going to have desserts from Catering on the Charles for after the show. Kobi is getting the numbers ready.
  • The producers added blurbs about Troupe in the lobby, like e-board profiles, social media handles, and photos of past shows. 
  • Contacted producers from past year about providing addresses for SAO to send checks.
• Secretary: Lucy
  • Promoted Summer Show on all social media.
  • Going to start rolling out Sunday Spotlight on E-Board Members and Directors next Sunday. 
  • Answered correspondence about Summer Show. 
• TA: Caitlin
  • Talked to some people who are considering applying for F&F Weekend TD.
  • Going to send out Summer Show TD Feedback Form this week.
  • Looked into getting a dumpster. 

Executive Board Notes 6/4/17

Show Check-In
  •Vanya and Sonia and Masha and Spike
       ° Director: BK
          • Show is happening. Getting better every night. 
          • Lines are still iffy. 
       ° SM: Erin
          • Ran into some problems, but always happens with first day of tech week. 
          • Confident we will be fine for Wednesday. 
       ° TD: David
          • Move-in happened. The actors were very helpful.
          • First tech run went very well, all things considered.
       ° Producers: Kobi and HwaYoun
          • Everything is going great. Assistant is wonderful. 
          • Still need to do a few more headshots--will figure out when. 
          • Planning on ordering shirts for the show in the next few weeks. 

E-Board Check Ins
   •President: Chris
      ° Focusing on Summer Show.
      ° Reached out to Shiney and made promotional materials available to her.
   •VP: Evan
      ° Took on ASM position for Summer Show. 
   •VPSP: Abby
      ° Closed BUSTies survey-- feedback was very helpful.
   •Treasurer: Andy
      ° Submitted SDR for new website.
      ° Sent in the rights for The Flick. Speech and Debate and Vanya and Sonia and Masha and    
        Spike are all paid for.
      ° Opened the Producer apps for the fall. 
      ° New lights work and all 4 are up for Summer Show. Going to discuss updating lighting guide
        for the future. 
   •Secretary: Lucy
     ° New website is up and running (yay!)
     ° Going to send out reminders about TD and producing applications. 
   •TA: Caitlin
     ° Updated tech forms and TD applications-- F&F TD app is due June 24.
     ° Been having some problems with electrics in the theater. Will reach out to Courtney and Eric
       about that. 

Executive Board Notes 5/21/17

Show Check-In

• Vanya and Sonia and Masha and Spike
  • SM: Erin
    • Planning on rehearsals Monday-Thursday this week and inviting tech.
    • Struggling a lot with conflicts.
    • NEEDS an ASM.
  • TD: David
    • Had most department meetings.
    • They have a set design.
    • Going to Home Depot this week to get paint.
    • Looks like move-in will be Friday, June 2.

• E-Board Check-Ins
  • President: Chris
    • Working on getting the TA guide from a previous TA.
  • VP: Evan
    • Reaching out to people about ASMing-- hasn't heard anything yet.
  • VPSP: Abby
    • Posted survey about BUSTies to membership—getting a lot of helpful feedback. Will go into further detail next meeting when survey has closed.
  • Treasurer: Andy
    • Sent out all of the budget information to summer show producers—they sent it to David.
    • Found 1 assistant producer for Summer Show who is great at graphic design.
  • Secretary: Lucy
    • Emailed directors about show info and bios.
    • Emailed E-Board about website updates.
    • Started building Squarespace website. Need feedback on design, but optimistically could have it up and running in about a week.
    • Needs recent photos of One-Acts, Tech Show, and special projects from the fall.
  • TA: Caitlin
    • Posted about ASM for summer show, but no one reached out. Will talk to Erin and David about how to proceed.
    • Going to start getting the F&F TD application together and work with Lucy to get it online and to the membership once TA guide is acquired.

Executive Board Notes 5/15/17

• Show Check-In
  • Vanya and Sonia and Masha and Spike
    • Director: Brittany
      • Started blocking and rehearsals; they're going well.
      • First time as director, so she is feeling "shook," but in a good place.
      • A little worried because the time frame is so short. Build week is next week.
      • Erin isn’t here, so doing her best to work around not having an SM present.
    • TD: David
      • Got tech list and is in the process of setting up in-person department meetings for this week.
      • Scheduling is proving to be a challenge because he and BK have opposite schedules, but they’re making it work.
      • Thinks they can get almost everything from the Space besides Snow White dresses.
    • SM: Erin
      • Blocked most of the show.
      • There is a rehearsal schedule for this week.
      • Having issues getting everyone together for rehearsals, people have a lot of conflict right up to the first show.
• E-Board Check-Ins
  • President: Chris
    • Instituting weekly E-Board check-ins during the summer over Google Hangout. Membership is always welcome to join in!
    • There is still a pile of trash in the Space. Going to deal with that this summer when more people are here.
    • Knows how to get a dumpster now.
    • Going to send out last TA stuff to get "crew review" list and pass that info on to Cait. Working on getting the TA Guide to send on to her as well.
  • VP: Evan
    • Went with Erin to SAO in attempt to reserve Colloquium Room for BUSTies; discovered OrgSync is down and will not come back up until switch to 25Live in July. Can’t reserve rooms until email from SAO comes in (probably mid-July) and he does the training.
    • Made Facebook post for seniors to reserve time for Space signing. Deadline is end of Thursday night.
  • VPSP: Abby
    • Started thinking about BU Theatre Formal. Will talk to OB soon.
  • Treasurer: Andy
    • Applied for Speech and Debate rights and Vanya and Sonia and Masha and Spike rights through OrgSync. Called today about them, so they will be done ASAP.
    • Emailed Eric & Steve about rights for The Flick; website requires an advisor to sign off.
    • Submitted SDR for renewing website domain.
    • Announced Summer Show producers: HwaYoun Kang and Kobi Kassal.
    • Talked to producers about dates and budget breakdowns.
    • Posted in Facebook group about needing assistant producers.
    • Checked in about AB funding; decisions are rolling out between now and May 21.
    • In the process of uploading the rest of show videos from this season to YouTube and going through Troupe hard drive.
    • Working on finalizing Troupe budget stuff.
    • Needs to make OrgSync Summer Show event.
  • Secretary: Lucy
    • Looked into transferring website to Squarespace ASAP. This will mean redoing the design of the website and transferring both the domain and all the content. Will take a while, but best to do it over the summer.
    • ‘Meet Your Leaders Mondays’ will happen this summer as well. Will be emailing about that soon.
    • In the process of making updated banner for Troupe Facebook page.
  • TA: Caitlin
    • Assigned Summer Show TD and made tech list.
    • Still looking for ASMs because Erin is going abroad. She won't be here if we have a revival.
  • Steve
    • Poked Eric about The Flick rights, but Eric is very busy with malware stuff at IT;  they'll get on it ASAP.

Executive Board Notes 5/6/17

Show Check-Ins

• Vanya and Sonia and Masha and Spike
  • Director: Brittany
    • Erin joined the team as the SM! She's been sick, but a rehearsal schedule will soon be in the works
    • The first read-through went very well
    • Character meetings will start soon
    • Excited to get a tech team soon

E-Board Check-Outs

• President: Danielle
  • No one really knows what it’s like to be on Board until they’re on it. It's more than just resume booster; it's a good life experience that puts things in perspective.
  • Full-time job. Don’t take position lightly.
  • Make it known you’re here to listen to membership as a Board Member. Be as approachable as possible.
  • Don’t be afraid to ask questions.
• Vice President: Erin
  • People don’t understand the job unless they’re on E-Board itself. People will argue.
  • One of the best decisions made—a great experience.
  • It takes a little bit of time to figure out the flow, but it eventually gets more intuitive.
  • Board Members should know to take care of themselves first
  • Don’t be afraid to reach out for help.
  • Lend a helping hand if you can.
• VPSP: Sydney
  • Learn to turn off your phone. E-Board echoes in every part of your life, so take care of yourself.
  • Recognize that people will have a lot to say to you about your own position. Learn how to be your own filter
  • E-Board Members are elected by their peers and are ultimately trusted to represent the interests of the membership to have this position
  • The VPSP and TA positions generally interact most with the membership.
• Treasurer: Andy
  • The biggest thing is communication. Things will come up, so everyone should use constant communication methods to their advantage.
  • Ask questions.
  • Never be afraid to ask for help. All the E-Board jobs are hard, and everyone has to go above and beyond the constitution in order to make E-Board work.
  • Reach out to people. You never know what’s going on behind closed doors.
  • Treat your E-Board like your family.
• Secretary: Nathan
  • This is a job about listening, and so it has been an exciting challenge to learn how to gauge the membership and be strategic about the best ways to communicate.
  • Don’t get wrapped up in making mistakes. It's so easy to apologize and fix it, and worrying about messing up only causes more stress than necessary.
  • Work together. Ask for help. Expect to fail and accept that mistakes are inevitable. It’s okay, because there’s always a solution.
• TA: Chris
  • It takes a while to learn how to do the job required of an E-Board position.
  • Don’t worry if it’s overwhelming or tough at first.
  • Because there are two previous Board members on the current team, some growing pains can be alleviated.
  • People can never make everyone happy, but what's important is that they do their best.
  • Listen to each other. Ask questions. Reach out to old Board Members for help.
• Steve
  • It's been a pleasure to work with everyone. Excited to work with the new team.

Executive Board Notes 4/30/17

Show Check-Ins

• Vanya and Sonia and Masha and Spike
  • Director: Brittany
    • Picked sides for auditions

E-Board Check-Ins

• VP: Erin
  • Ordered cords for the seniors; will hand them out at BUSTies
  • Reserved rooms for Summer Show auditions
• VPSP: Sydney
  • Picked a Summer Show that people seem really excited about
  • Will only be holding auditions on Monday, but people with conflicts are able to contact Brittany for one-on-one auditions
  • Met with hosts and event managers for BUSTies and planned some final logistics
  • Got Amazon packages for BUSTies decorations
  • Coordinated times to meet with catering the night of BUSTies
  • SAO gave incorrect information for BUSTies planning, which threw a few curveballs at everyone planning
  • Counting ballots tonight
• Treasurer: Andy
  • Contacted SPS and FMP to put in BUSTies requests
  • Squared away Catering on the Charles purchases
  • Sending in rights request for Summer Show this week
• Secretary: Nathan
  • Sent GM5 recap email
  • Created Summer Show Auditions Facebook event
  • Created Space Cleaning Facebook event
  • Renewed the domain name for the website
• TA: Chris
  • Still working on the dumpster for Space Cleaning. Spoke to a connection through SAO, but there is still difficulty in getting everything sorted out. Eric or Steve may have to reach out and organize things. There is an alternative plan, however, for the instance that we don’t have a dumpster
  • Talked to Caitlin about Space Cleaning plans
  • In good shape for Summer Show, tech-wise
• Steve
  • Everyone must bring keys to next week’s E-Board meeting
  • New Board will be meeting at 3:30PM, old Board will come at 5:30

Executive Board Notes 4/23/17

Show Check-Outs

• Once Upon a Showcase
  • Director: Sydney
    • Interesting process. Because this was a new event, there was no pre-established outline—both good and bad.
    • Lots of issues—acts dropping, people not helping
    • Francis was great. David Gomez also great.
    • Rachel could head SM.
    • Decent turnout, more than anticipated.
    • Inserted some stuff about it in the VPSP guide. Showcase is a good alternative to One-Acts if needed. But make sure people are committed.
  • Producer: Cassidy
    • Producing went really smoothly
    • Worked very well with assistants to get everything done on time
  • Chris
    • Francis could definitely head TD

E-Board Check-Ins

• President: Danielle
  • Went to meeting at SAO with Andy
  • Talked to new E-Board about transitionary things
• VP: Erin
  • In the process of setting up a meeting with other theatre groups for May 4
• VPSP: Sydney
  • Showcase and BUSTies nomination committee happened
  • BUSTies: Submitted requests for student production services and facilities, Amazon wish list for decor, bullet list of food needs
  • Working on Summer Show with the folks interested
  • Meeting next Saturday with everyone involved in BUSTies
  • Will order plaques for the Theater after BUSTIes
• Treasurer: Andy
  • AB funding submitted
  • Hair and makeup stuff came in. Still need to order second half.
  • Lights are ordered through SAO. Should be coming in soon.
  • Ordered BUSTies Amazon stuff, but will check to see if everything will come in on time. Trophy toppers came in.
  • SPS and FFP requests for BUSTies submitted
  • Need to help Chris order dumpster for Space Cleaning
  • Need to get rights for Flick and Speech and Debate.
  • Went to SAO theatre meeting
• Secretary: Nathan
  • Published BUSTies, Showcase, and GM5 Events
  • Sent GM5 email reminder
  • Updated “What’s On Stage Next” links on social media
  • Uploaded production photos to Flickr
  • God of Carnage, Twelve Angry Jurors, and The Fantasticks production photos are on Facebook and tagged
  • Promoted Showcase on social media
• TA: Chris
  • Helped with the Showcase tech
  • Haven’t ordered dumpster yet; will try to rush it for next weekend.
• Eric
  • Not here next week.
  • Needs keys back at last meeting to count them before Summer Show.
  • Moving last E-Board Meeting to May 6.

Executive Board Notes 4/9/17

Show Check-Outs

• The Fantasticks
  • SM: Rachel and Chrissy
    • This was a confusing process for these brand-new SMs, but very grateful for all the people who offered their help
    • Tech week was a headache, and there was little preparation for what the SMs should have expected
    • Tech week went smoothly closer toward the end
    • SMs should really understand how important they are when it comes to running the show during tech week
    • It was difficult to split the work between co-SMs
    • Erin was an absolutely amazing ASM who really stepped up. She’s on the right track to becoming a head SM
  • TD: Devika
    • Strike went beautifully and only took about an hour
    • Monday of tech week was rough due to complications with integrating the pit, creating lighting cues, and teaching the new SMs how to call
    • Chrissy worked incredibly hard and really stepped up on Tuesday. However, full runs were inhibited by ongoing pit complications
    • Regardless of a shaky tech week, the show went up and got really good reviews
    • It’s important for everyone to understand their duties, responsibilities, and levels of authority before coming into the tech week process
    • All people must communicate with others if they are struggling with something. A lot of problems could have been solved with more foresight, but many more people should know that they are able to ask for help
    • Huge shout-out to David who was a great ATD. He also basically stepped in to help as an extra SM. He would be a great TD in the future
    • Yonina and Madison are lighting gods and
    • Mahi was an amazing costumer
  • Producer: Brittany
    • Went well overall. Very happy with the final producing things, especially the new Snapchat integration
    • It was hard to sell tickets during the same week as Legally Blonde. The show sold well, but all could have gone better without the show crossover
    • The lobby was great—the interactive photo booth and activities were well-received
    • Assistants were MIA for quite a bit of the process, but Sam Curley was phenomenal
    • Couldn’t film the show due to miscommunication with Andy

E-Board Check-Ins

• President: Danielle
  • Registered Baby Board to OrgSync
  • Helped out with some Fantasticks communication issues
• VP: Erin
  • Went to a rehearsal during Fantasticks to help out the SMs and do some mediation between techies
  • Called facilities about the broken outlet in the Theater
  • Took production photos for The Fantasticks. Should have them available by the end of the week
  • Got audition rooms for Summer Show
• VPSP: Sydney
  • Made additions to the VPSP guide
  • Made a Google Drive folder of documents for Abby to utilize next year
  • Made an Amazon wish list for BUSTies and solidified more plans with the event managers
  • Going to SAO with Kobi this week to arrange BUSTies logistics
  • SAAD Committee meeting will be later this week
  • BUSTies toppers will be ordered soon
• Treasurer: Andy
  • Finalized the Charity Show funds: $1,172.07. Will go into SAO to figure out how to process the W9 for Girls’ LEAP’s donation
  • Wants to know whether the Summer Show’s royalties need to include its optional music/sound patch
  • Still no word on all the rights for the potential Family & Friends Weekend shows
  • Will deposit Jurors money to tunnel back into Troupe’s funds
  • Will go into SAO this week to figure out how to access AB Funding
  • Started the application next year’s AB Funding
  • Waiting on a funds transfer from OB
  • Cassidy Donohue will produce the Theatre Showcase with assistants Erin Mc Sweeney and Maggie Skaza
  • Working on rights for Summer Show
• Secretary: Nathan
  • Reached out again for Carnage production photos, which are still pending. Will likely post the other shows’ photos directly after Carnage once they’re available
  • Promoted Fantasticks on social media
  • Created drafts for the Showcase and BUSTies Facebook events
• TA: Chris
  • Devika did a great job as TD. Gave her tech notes on Tuesday and added flats to the set on Wednesday. The quick addition was impromptu yet cheap and easy to accomplish
  • Strike was efficient—finished before Legally Blonde even got to the Space
  • OB was very respectful to the Space
  • Shakespeare Society has the Theater this week, and they will be renting the lighting board
  • Received one TA Application so far
•  Eric
  • Won’t be around next week for E-Board due to Easter. E-Board will be canceled
  • GM5 will be on April 23rd
  • Will be gone on April 30th, but Steve will be around for the Meeting
  • Final Board meeting on May 7th
•  Abby
  • Troupe needs to replace more makeup than originally thought

Executive Board Notes 4/2/17

Show Check-Ins

• The Fantasticks
  • Director: Ellie
    • The set looks gorgeous! Thank you to Devika and everyone who helped bring everything together!
    • We got a pianist, Sophia, who will be joining us tomorrow
    • Our narrator is ill, but he is working on getting back in shape
  • SM: Rachel and Chrissy
    • First run in the Theater today. Didn’t get a chance to run act II
    • The cast is working really hard and doing very well
  • TD: Devika
    • Move in went fantastically!
    • Set dec will come to the Theater at 5 tomorrow to finish up
    • Disappointed that the new lights won’t be coming in on time, but hopefully the new makeup will at least show up on time
    • Erin did a great job stepping up as an ASM when the other SMs were not around
    • Had a scary incident with an actor and an inexplicable nosebleed. David marked the stage for facilities to know where to clean up drops of blood
    • Lights have a lot of cueing to do
  • Producer: Brittany
    • Things are rocking and rolling
    • Flyers are ready for tomorrow
    • Snapchat filter will go up on Tuesday
    • Things are starting to come together in the lobby
    • Another giveaway will be on Wednesday
• Stage Troupe Theatre Showcase
  • Sydney
    • Casting happened!
    • Assembled a tech crew with Chris
    • There are still a few tech positions open—accepting emails from anyone who is interested in helping out
    • Will be sending out an agenda for the entire process to everyone involved

E-Board Check-Ins

• President: Danielle
  • Reached out to potential piano players for Just found one earlier today!
  • Went to an SAO E-Board Transition Training. Discussed strengths, weaknesses, and future goals of the group
  • Went to SAO to secure dates for next semester
    • Family & Friends: October 13-15
    • Mainstage 1: October 26-28
    • Mainstage 2: November 9-11
    • One-Acts/Showcase: December 1-2
• VPSP: Sydney
  • Made a Facebook group for everyone involved in BUSTies. Will meet with the event managers next week
  • Roasts are due on Friday
  • Will be sending out an email to the SAAD Committee
  • Pitches for Summer Show are due tomorrow
  • Hopes to give Summer Show promotional material to Shiney James in hopes that it will be promoted throughout Orientation
• Treasurer: Andy
  • Ordered makeup from Abby’s wish list. Should hopefully arrive before Fantasticks’ opening night
  • Going to SAO this week to learn how to use the AB Funding
  • Production recordings will be posted soon
  • Willing Suspensions sent in their payments
  • Missing fund transfers from OB
  • Will be checking dues at the GM so that only eligible people may vote for Board
• Secretary: Nathan
  • Started promoting The Fantasticks. Shout-out to Brittany for creating so much high-quality content
  • Published Cast Lists for the Theatre Showcase
  • Went to SAO E-Board Transition Training
  • Submitted ESA application to nominate Stage Troupe
• TA: Chris
  • Devika is an amazing leader. Her move-in for The Fantasticks was incredibly efficient
  • Had a double build and move-in this week. Everything went very will, and OB was really respectful of The Space.
  • Legally Blonde’s move-in was around 10AM. The Fantasticks started their move-in around noon. Everything was very smooth
  • Cami bought us drill bits!
  • Got a quote from ALPS for AB lights. Will be getting them delivered soon
  • Went to SAO E-Board Transition Training

Executive Board Notes 3/26/17

Show Check-Outs

• Twelve Angry Jurors
  • Director: Cassidy
    • Everything went very, very well
    • Tech week was incredibly smooth. Couldn’t have asked for a better process this week
    • Such a large cast—all of whom are important—is difficult to work with. There was a large time crunch with scheduling, which unfortunately imposed upon rehearsal length and creating a friendly and casual dynamic
    • Suggests putting something on audition forms to indicate whether people are auditioning for multiple groups/willing to be double-cast
    • Ariana was a stunning SM
  • SM: Ariana
    • The show went really well, and the actors were incredibly communicative during tech week
    • Twelve cast members were a lot to work with. Large casts should have larger SM teams
    • Rachel was a fantastic ASM. She may want to ASM another show if she isn’t comfortable herself, but she is definitely capable of being a head SM
  • TD: Sam
    • Build was completely finished by Monday night, and lights finished very quickly
    • Cassidy had great ideas for tech. It was also helpful to run the knife prop over and over again
    • Francis is more than ready to be a TD. He was very attentive and efficient
  • Producers: HwaYoun and Andy
    • Very excited to have sold out two shows
    • Emma is ready to head produce. She is now very informed on the financial side of producing
    • It’s recommended to establish a solid standby system for sold-out shows
    • Producers should always ask the director what they may have in mind for producing. It’s great to be on the same page with the producing vision
    • Producers should absolutely communicate with the TD far ahead of time
    • Still need to do a few SDRs

Show Check-Ins

• The Fantasticks
  • Ellie
    • Rehearsals are going well!
    • Searching tirelessly for a pit
    • Very excited. Both the cast and crew are great
  • SM: Rachel and Chrissy
    • Met with Erin to solidify the plans for tech week
    • Getting sound and lighting cues organized
    • Hard Off-Book is Monday
  • TD: Devika
    • Everything is looking really good right now. Just waiting for one more prop and a couple of set dec. things
    • Should be finished with build by Tuesday
    • Techies have been told to go to rehearsals
    • So far, only one person is unable to go to move-in
  • Producer: Brittany
    • Headshots, poster, and cover photo are live
    • Going to SAO to submit the Warren Poster tomorrow
    • Now that Jurors is done, the assistants are very available to help out
    • Programs, flyers, GSU Link, and lobby plans are in the works and will be figured out this week
    • The Snapchat is going really well. Will be posting “Get to Know the Cast” blurbs until the show
    • Shirts and stickers have been delivered
    • Concerned with the two-show weekend, but hopefully tickets will sell well

E-Board Check-Ins

• President: Danielle
  • Talked to people regarding pitches and E-Board elections
  • People who are thinking about pitching/running for Board can greatly benefit from talking to E-Board Members
  • Shout-out to Daniel Stocker for stepping in and playing the piano for The Fantasticks’ performance at the TodayTix Event.
  • The production board in the lobby of the Student Theater should be maintained and kept professional for when productions are actually happening
• VP: Erin
  • The SAO inter-theatre group got pushed back to 4PM on Wednesday
  • Got an email from Wandering Minds wanting to talk about future planning
  • Went to a Fantasticks rehearsal and met with the SMs to prepare them for tech week
  • Reserved rooms for the Showcase auditions
• VPSP: Sydney
  • Got awesome feedback about the new Reading Committee structure
  • Asked people to join the SAAD Committee
  • Still needs directors for the Showcase
  • Had a few people drop BUSTies Roasts, but nevertheless filled in the gaps
  • Talked to Andy about setting up a BUSTies budget
• Treasurer: Andy
  • Still needs to calculate the God of Carnage money
  • Will fill out tax forms at SAO
  • Will be ordering makeup with the help of Abby Kass’ wish list
  • Needs to call Home Depot
  • Will be picking up god of Carnage and Twelve Angry Jurors posters this week
• Secretary: Nathan
  • Promoted Jurors on social media
  • Made some updates in the Secretary guide after catching on to some helpful publicity strategies (additional hashtags, etc.)
  • Published Facebook event for Stage Troupe Theatre Showcase Auditions
  • Published The Fantasticks event and updated the “What’s On Stage Next” links
  • Submitted The Fantasticks to the Daily Free Press, ArtsBoston, and General BU calendars
  • Still waiting on the go-ahead from the God of Carnage producers to post production photos. Jurors photos are ready and will soon follow.
• TA: Chris
  • Jurors strike was very smooth, and Sam was phenomenal
  • The cast was extremely active in strike
  • Used some of the Fantasticks’ build budget to buy some
  • Coordinating with OB for the double tech week coming up
  • The new lights from AB Funding are hopefully coming in time for The Fantasticks
  • Wandering Minds was great to work with while coordinating their Space usage
  • The workshop needs extra care during Space Cleaning this semester

Executive Board Notes 3/19/17

Show Check-Ins

• Twelve Angry Jurors
  • Director: Cassidy
    • Steve was a fabulous guest director
    • Everyone is extremely prepared for tech week
    • Move-in was smooth. Managed to run a lot of potential issues with tech, and everything worked well
  • SM: Ariana
    • Move-in went really well
    • The crew is fantastic
    • Call will be 6PM all week
  • TD: Sam
    • Build week went so well (especially considering the failed/delayed wood order)
    • Noticed some things that could be bought for the Space—Twelve’s budget can help contribute to a new clothing rack and some new white paint for fire-proofing
    • Thank you to everyone for being flexible and dealing with the Home Depot issues
    • Move-in went really smoothly; all problems were solved extremely quickly
  • Producers: HwaYoun and Andy
    • The cover photos and profile pictures will go up today
    • A Snapchat geofilter will be available at the GSU this week
    • Programs are finished and should be printed tomorrow
    • The Warren poster is going up tomorrow
• The Fantasticks
  • Director: Ellie
    • The producing team is incredible
    • Still dealing with some scheduling conflicts, but the cast as a whole has been great to work with
    • The music sounds gorgeous
  • SM: Rachel and Chrissy
    • Soft off-book went very well; the actors are way ahead of the game
    • Hard off-book is this week
  • TD: Devika
    • Having a Tech Meeting today
    • On the same page with most departments, but still needs to meet with set dec.
    • Hair & makeup and costumes are going really well and really stepped up for the photo shoot today
    • Will be doing a Home Depot run for paint on the 26th
  • Producer: Brittany
    • Photo shoot went really well today
    • Shirts are set and will be ordered soon
    • Stickers will arrive soon
    • The Snapchat account for the show is going well—recommended for future Producing teams to implement

E-Board Check-Ins

• President: Danielle
  • Talked to incoming freshmen interested in Troupe
  • Reserved rooms for the Fantasticks photo shoot and set up the lights
  • The TodayTix Event will be next weekend. Great networking opportunity for anyone to be a part of
  • Talked to people about pitches
• VPSP: Sydney
  • Reading Committee went very smoothly
  • Edited the VPSP Guide
  • Met with BUSTies event managers
  • Going into SAO this week to coordinate the room arrangement in Photonics
  • Contacted Eric and Steve for information about the Saad Committee protocol
• Treasurer: Andy
  • The wood order for Twelve was a bit of a mess, but everything is sorted out. Will be contacting Home Depot for a refund
  • Got deposits from the God of Carnage Will calculate the money raised by the end of next week
  • Looking to coordinate a fundraiser with Cane’s
  • Looking for companies to reach out to for donations
  • Needs to upload the God of Carnage video
• Secretary: Nathan
  • Published Twelve event; continually posting the producers’ videos on the event’s feed
  • Submitted Twelve to the Daily Free Press, ArtsBoston, and General BU calendars
  • In touch with a prospective Secretary
  • Still waiting for the go-ahead to publish the God of Carnage production photos
• TA: Chris
  • Move-in went incredibly smoothly. Sam Curley is a spectacular TD
  • Trying to get the AB funding lights sorted out this week
•  Steve
  • Guest directed for Twelve

Executive Board Notes 3/12/17

Show Check-Ins

• Twelve Angry Jurors
  • Director: Cassidy
    • Dan Leary was an incredibly helpful guest director
    • The cast seems very prepared to open in two weeks
  • SM: Ariana
    • Met with all the cast members to run lines, so hard off-book is going fabulously
    • The producers have done an amazing job
  • TD: Sam
    • Everything tech-wise is in pretty good shape
    • As much of the crew as possible went to runs of the show. The vision is clear and consistent among the crew
    • Going into build week. Today’s tech meeting went very well, and everything looks prepared for the big week
    • Wood order got delayed, but everything should come in tomorrow
  • Producers: HwaYoun and Andy
    • Assistants are phenomenal
    • Promotional material is rolling out
    • The wood is ordered (kinda)
    • SAO has been difficult to work with
    • HwaYoun is developing a snap filter and stickers
    • Cover photo and Warren poster are finished
    • Shirts are ordered
    • Headshots are edited
• The Fantasticks
  • Director: Ellie
    • Kicking fight choreography into full gear this week
    • Wants to discuss swords with Francis—flimsy plastic is disconcerting from a combat perspective
    • The music sounds beautiful, and James and the cast have been working incredibly hard
  • TD: Devika
    • Having department meetings with everyone this week
    • Going to rehearsals was extremely helpful
    • Production photo shoot will be on Sunday—hair & makeup and costumes wants to go to The Space this week
    • Going to have a tech meeting on Sunday
    • Needs to meet with both Ellie and James regarding tech concerns
  • Producer: Brittany
    • Snapchat filter is ordered for the week of the show
    • Shirts are ordered
    • Stickers are ordered and should be here tomorrow
    • Needs a photo shoot room (hopefully in COM) for Sunday
    • Looking to reserve a spot for the GSU link
    • The cover photo is ready to go
    • Assistants have been busy, but everything is going extremely well so far

E-Board Check-Ins

• President: Danielle
  • Worked with the TodayTix representative and arranged for Fantasticks to perform at a theatre networking event
• VP: Erin
  • Called facilities and asked for help fixing the ceiling tile/doorknob in the Theater
  • Picked up packages at SAO
  • Will meet with SAO on Friday as per request
• VPSP: Sydney
  • Thanks to people who signed up for Reading Committee
  • Pitches are due tomorrow
  • Finalized roasters/roastees
  • Sent out an email to BUSTies event managers to help plan
  • Hoping to go into SAO to discuss the room arrangements in Phototonics
• Treasurer: Andy
  • Dramatists apparently never received the payment for Contacted SABO to get their payment taken care of.
  • Will go into SAO to finalize
  • Producing this semester has been incredible. Very happy with the producing direction Troupe has been going on
• Secretary: Nathan
  • Hoping to get access to all Carnage photos to post on Facebook and Flickr
  • Created GM3 Facebook event and sent email reminder
  • Updated “What’s On Stage Next” links to direct to Twelve’s Facebook event
• TA: Chris
  • The Home Depot wood order was incredibly frustrating. They will hopefully do an emergency delivery tomorrow. Regardless, Twelve’s build
  • There were a couple of fire code violations in the OB corner of the Space. Unsure of how it happened, but reached out to Cami anyway.
  • Willing Suspensions has the Theater this week. They are renting lights from us, but they’ve been unable to get the board to work. Reached out to skilled lighting designers for help
  • Picked up packages from SAO with Erin
•  Eric
  • Needs to coordinate pitches and SAAD nominations with Sydney
  • Will be in Denver for BUSTies, but Steve will handle everything else

Executive Board Notes 2/26/17

Show Check-Out

• God of Carnage
  • Directors: Erin and Maggie
    • Everyone seemed really happy with the show overall
    • Really great experience. Everything went so smoothly
  • SM: David
    • The actors were very cooperative and on-time to every call
    • Julia was an amazing ASM. If she would SM One-Acts, she would be ready to SM a mainstage
  • TD: Brian
    • Build week was a lot of fun
    • Shout-out to Sydney and Nathan for being such supportive E-Board members
    • SM should check-in with TD to schedule tech runs
    • If future TDs have difficulty contacting their crew via email, it is very effective to text them directly
    • During move-in and strike, it is much more efficient to ask specific people to do specific things than simply to ask for volunteers
    • ATD Sophia was absolutely amazing. She felt more like a co-TD than an ATD. She is ready to TD a mainstage
    • We need a new barrel and/or dolly for the Space
  • Producer: Elle
    • Sold around 30 tickets on the first day, 45 on the second, and 56 on the last day
    • Adapted well to the marketing aspect, but not so well on the budgeting side
    • Really enjoyed working on this show

Show Check-Ins

• Twelve Angry Jurors
  • Director: Cassidy
    • Only had 3 rehearsals this week due to conflicts, but things are going great
    • Dan Leary is coming to guest direct on Monday
    • Cast is very close to being completely off-book
    • Doing full runs every rehearsal
  • SM: Ariana
    • It’s been difficult to deal with last-minute conflicts
    • The cast is working very hard to get off-book
    • Met with producing team. Should be done by the end of next week
  • TD: Sam
    • Every department is doing really well, especially costumes; they got a head start because of the photo shoot
    • Set design is ready. Will be sitting down with Chris to make cut lists
    • Had a tech meeting today
    • Will have the wood order in this week
    • More notice for character headshots would have been better for the costumes department. It was stressful to get costumes prepared for headshots in time
  • Producers: HwaYoun and Andy
    • Finished cast photo shoot. Character headshots are done
    • Promo videos will be done this week
    • T-shirt design is finished
    • Bio/shirt form will be sent out soon
    • HwaYoun is almost done with the Warren poster, which will be submitted before Spring Break
• The Fantasticks
  • Director: Ellie
    • Things are good
    • Had a combat rehearsal today
    • Tech is coming to see rehearsals this week
  • SM: Rachel and Chrissy
    • Everything is going really well
    • Planning out how to work with the new script
  • TD: Devika
    • Build, lights, and set design will be coming to rehearsal to plan their designs around Ellie’s blocking
    • Everything will hit the ground running after Spring Break
  • Producer: Brittany
    • Will confirm t-shirt designs this week
    • Hoping to confirm due dates for other designs and cast photo shoots at the upcoming producers’ meeting this week
    • All plans should be settled so that everything will be ready to go after spring break

E-Board Check-Ins

• President: Danielle
  • Spoke to a lot of members to clarify the upcoming pitching process
  • Everything appears to be minimally stressful as a whole
  • Meeting with Carly from TodayTix this week
• VP: Erin
  • Reached out to the SMs for Jurors and Everyone says things are going smoothly
• VPSP: Sydney
  • Charity Show went extremely well. Communication with Girls’ LEAP has been difficult
  • Noticed some falling ceiling tiles in the Student Theater
  • Met with Shiney James to talk about Summer Show plans. Will reach out to her once the show is decided
  • Will be accepting pitches for everything as of tonight
  • Will be contacting the seniors who will be roasted to confirm that they want to be involved
  • Anyone who wants to roast a senior should contact scharvat@bu.edu before Spring Break
• Treasurer: Andy
  • Fixed the Eventbrites for every show so that sales don’t get cut off an hour before they begin
  • SABO has taken a very long time to process Small Dollar Reimbursements. Will reach out to them to get things moving
  • Needs to check in on the Amazon order from last week
  • Will be getting a recording of God of Carnage from Elle soon
  • Will look into a new trashcan and dolly for the Space
• Secretary: Nathan
  • Published GM2 Facebook event
  • Promoted God of Carnage on social media
  • In contact with Tori, who took production photos. God of Carnage’s photo album should be up within the week or at some point during Spring Break
  • Updated the “What’s On Stage Next” links on the website, Twitter, and Instagram
  • Will send out GM2 Recap email this week
• TA: Chris
  • VagMo and Carnage had strike at the same time. Everything was extraordinarily efficient, and Taylor was very flexible and great to work with
  • Brian did a fantastic job as TD. Agrees that Sophia is ready to be a TD in the future
  • Will try to access AB funding for the new lights

Other

• Abby and Dylan
  • The hair and makeup kit needs to be replaced. Looked into prices for a replacement (~$40-$50)
  • Makeup brushes also need to be replaced. Troupe should get new [cheap] ones every year for sanitization purposes
  • Willing to chip in for new supplies with the current mainstages’ budget

Executive Board Notes 2/19/17

Show Check-Ins

• God of Carnage
  • Directors: Erin and Maggie
    • Just had the first run in the Theater
    • Everything is going so, so well!
  • SM: David
    • Everyone is completely off-book
    • Today’s run went extremely well
    • The show is about 1 hour and 10 minutes
    • Call time will be 6PM throughout the week
  • TD: Brian
    • Moved in today. Everything was very efficient
    • Everything was moved in and set up within the first three hours
    • Call time is noon tomorrow
    • ATD has been amazing to work with
    • Got a piece of art donated from Olivia Williams for set dec. It would be a great idea to continue reaching out to CFA students for donations
  • Producer: Elle
    • All marketing materials are finished
    • T-shirts have been delivered
    • The poster is going up this week
    • Programs have been printed
    • Will be decorating the lobby this week
• Twelve Angry Jurors
  • Director: Cassidy
    • The show is fully blocked, and the cast has run through the entire show twice since finishing blocking
    • The show is fully blocked, and the cast has been able to run through the entire show twice since blocking
    • Everyone is really starting to have a sense of their characters. Character meetings have been very constructive
    • This is the first full week with a complete cast. Things are infinitely better in terms of collaboration and professionalism
  • SM: Ariana
    • Very excited to have been able to run through the show
    • Conflicts are starting to die down
    • Hard off-book on Thursday; everyone is doing well in terms of lines
  • TD: Sam
    • Set design is in progress
    • Props and set pieces (combs and a water jug) have been ordered
    • Costumes have been phenomenal. Went to rehearsal and got approval from Cassidy
    • Talking about getting some of the crew to rehearsals
  • Producers: HwaYoun and Andy
    • Headshots begin tomorrow. Working on scheduling a second date for those with conflicts
    • Haven’t spent much money
    • Promotional materials are in the works
• The Fantasticks
  • Director: Ellie
    • We have scripts! A huge thank you to everyone who made it happen
    • Rehearsals have been fantastic (ha ha ha)
    • Everyone has been working so well as a team
  • SM: Rachel and Chrissy
    • Scheduling rehearsals for the week; will email the cast soon
    • Connecting with the TD and Ellie for future photo shoot dates
  • TD: Devika
    • Held most department meetings this week. More have been scheduled for Tuesday
    • Took a lot of tech notes and reviewed a to-do list with Ellie
    • Will be sitting in on rehearsals soon
  • Producer: Brittany
    • Had another producer meeting; assigned different tasks to each member
    • Have preliminary ideas for every design
    • Set tentative dates for photo shoots and a promotional video

E-Board Check-Ins

• President: Danielle
  • Filled out a mid-year review survey from SAO
• VPSP: Sydney
  • Reached out to Girls’ LEAP again and still have not gotten a response
  • Made an Amazon Wish List of things we need for the Theater, Space, etc.
  • Added more to the VPSP guide about Reading Committee and Pitches
  • People who want to roast someone should email scharvat@bu.edu before Spring Break
  • Reached out to Shiney James on Monday to discuss the upcoming Summer Show. No response, but will follow up on Monday
  • Pulling shows from the Play Library to have available for prospective directors
• Treasurer: Andy
  • Needs to buy a bulletin board. Purchased things from the Amazon Wish List, including a vacuum (thanks, Summer Show!), gloves, etc.
  • Fantasticks scripts are in, and rights are all paid for
  • Talked to Chris and Dylan Herina about getting new makeup and a new makeup kit
• Secretary: Nathan
  • Published God of Carnage Facebook event
  • Registered God of Carnage on the ArtsBoston, Daily Free Press, and General BU calendars
  • GM2 Facebook event will come out this week
  • Carly from TodayTix is looking for a member of Stage Troupe to help represent the BU community in New England’s first “Next Generation” event, which connects industry professionals and college theatre groups (Danielle is open to joining)
• TA: Chris
  • OB rented the cyc and projector
  • For 20-Minute Musical, OB submitted a security deposit. Worked with SAO to make the collaboration go smoothly
  • The Playwright’s Theater matinee performance interfered with VagMo’s build time, so the Athena Players have gotten another time scheduled
  • God of Carnage build week was great. Brian was really well organized.
  • The leak in The Space is still in question
  • All the oil-based paint has been picked up
  • Will make moves on getting the source-four lights with AB Funding
  • Not certain about whether the Fire Inspection happened. Everything should be up-to-code regardless
  • Will not be voting for BUSTies hosts; recently applied as a contender

Executive Board Notes 2/12/17

Show Check-Ins

• God of Carnage
  • Directors: Erin and Maggie
    • Cast is getting along extremely well
    • Sydney was super helpful as a guest director
    • Actors are off-book
    • Doing full runs
    • Met with Elle for headshots
    • Met with costumes, props, and set department heads
  • SM: David
    • Soft off-book yesterday went very well. Most, if not all, lines are memorized
    • Rehearsals are scheduled all the way through move-in
    • Call times for tech week will be 6:00, and actors are doing their best to eliminate conflicts for the last two weeks of the show
  • TD: Brian
    • Had department meetings this week. They were a little rocky, but things are going to move forward
    • Has now met with every department—feels okay about where everything is
    • Build week begins tomorrow. It shouldn’t be too stressful. Hoping to be done before Friday
    • Sat through a run and really enjoyed it
    • Talked with Sofija about getting CFA artist friends to donate their art to the show
    • Met with props—the vomit seems to be in good hands (gross)
    • Recommendation: People who have never been TD/ATD can be a competent TD with the help of a supportive TA, but the time crunch of working on the first show of the season doesn’t give them the time to get the hang of the position
  • Producer: Elle
    • T-shirts are finished
    • Headshots are almost complete
    • The order for the poster is in
    • Cover photos will be finished sometime this week
    • Collecting cast and crew bios
• Twelve Angry Jurors
  • Director: Cassidy
    • Rehearsals are going well.
    • It has been difficult to block the show because cast members are failing to show up to rehearsal without letting the SM know in advance
    • Apart from the new conflicts and absences, everything else has been going smoothly
  • SM: Ariana
    • Reviewed blocking for Acts I and II, so now the entire cast is up to speed
    • Soft off-book is tomorrow, and hard off-book is next week. Actors seem to be very comfortable with the lines
    • Had an ASM drop, but Rachel Rex has offered to step up and take her place
    • Actors are coming up with new conflicts without warning ahead of time
  • TD: Sam
    • Met with Francis and Cassidy to discuss tech vision
    • The shared folder on Google Drive is proving to be very efficient. It helps everyone be able to look at the same document during tech meetings to avoid confusion
    • Had a tech meeting today and established goals of what to work on going forward. Got to check in with most departments, including producing
  • Producers: HwaYoun and Andy
    • Met with all three assistants on Saturday and delegated specific roles to each of them
    • Set deadlines for the promotional material, t-shirts, bios, etc.
    • Received a full budget breakdown and contacted department heads with their budgets
    • In contact with the SM about scheduling the photo shoot. It will probably be divided into multiple nights due to scheduling conflicts
• The Fantasticks
  • Director: Ellie
    • Rehearsals are going well. Blocking and character work are moving quickly
    • Very impressed with the cast/crew’s enthusiasm
    • It’s been tricky to block without physical scripts, but everyone’s making it work
  • SM: Rachel and Chrissy
    • Everything is going well
    • Scheduling has been going smoothly, and the cast is getting consistent rehearsal updates each week
    • Splitting up and alternating character/blocking notes
  • TD: Devika
    • Had first tech meeting today. Some departments didn’t show up
    • Scheduled some department meetings
    • May or may not have a tech meeting next week—seeing how department meetings go first
    • Hoping to meet with James soon
  • Producer: Brittany
    • Set up a meeting with assistants for this week
    • Will read the script this week

E-Board Check-Ins

• President: Danielle
  • Congrats to Tech Show
  • Contacted directors and advised them to cancel rehearsals on the snow day
• VP: Erin
  • Got rooms reserved for Twelve Angry Jurors
  • Trying to get the Theater reserved for a day or two for God of Carnage
  • Got an email from Wandering Minds’ VP about scheduling an inter-theatre group meeting
• VPSP: Sydney
  • Assassins has ended (Elina Kent is the winner—long live the Queen!)
  • Tech Show went really well. There was a great turnout for the midnight show, but the 8PM performances had a lower overall turnout than previous years
  • Guest directed God of Carnage on Tuesday
  • Tried to contact Girls’ LEAP via email, but have yet to receive a response. Will try to email/call them this week
  • BUSTies: seniors who want to get roasted and anyone interested in hosting should email scharvat@bu.edu by Monday at 11:59PM
• Treasurer: Andy
  • Went to SAO—figuring out the scripts issue with The Fantasticks
  • Met with all the producers. Everything seems to be going really well
  • Trying to find and set deadlines for them
  • Will order a vacuum for the Student Theater
• Secretary: Nathan
  • Sent out reminder email for GM2
  • Promoted Tech Show
  • The God of Carnage Facebook event will be ready to go up once the Eventbrite link is live and the cover photo is finished
  • Made further additions to the Secretary Guide
• TA: Chris
  • Tech Show—Freaky Friday—was so much fun. It was a great bonding experience for everyone involved
  • Sydney was incredibly supportive and led another successful special project
  • Carnage build week is coming up. Brian is very on top of everything and is doing a great job
  • Playwrights is in the theater above the Space this week, so build will stop by 7:30 on Thursday and Friday
  • The Vagina Monologues is building later this week
  • OB has the Theater this week
  • Working on getting lights through AB funding
  • A Stage Troupe E-Board alumnus will be at OB's Arts panel on Monday. People should come!

Executive Board Notes 2/5/17

Show Check-Ins

• God of Carnage
  • Directors: Erin and Maggie
    • Rehearsals have been going well; made it through the whole show
    • The new creative team has been great to work with
  • TD: Brian
    • Had first tech meeting today
    • Setting up department meetings for the upcoming week
    • Build week is next week
  • Producer: Elle
    • Finished poster
    • Booked the space for the GSU Link
    • Nathan made Google Forms for T-Shirts and Bios
    • T-Shirt design is almost finished
  • SM: David
    • Soft and hard off-book dates are set. Actors are on top of their lines
    • Made rehearsal schedule all the way up to tech week
    • Added an act break to make things easier for tech
• Twelve Angry Jurors
  • Director: Cassidy
    • The entire show is cast! Re-auditions did not go well; only two people showed up. Happy with results regardless
    • Rehearsals have been going well
    • Two acts fully blocked
    • Character meetings have been going well
    • Soft off-book next week
  • SM: Ariana
    • Blocked all the way through act two
    • In contact with new ASM
    • Rehearsals are scheduled through the next two weeks
  • TD: Sam
    • Had first tech meeting today
    • Everyone on tech has been added to a Facebook group
    • Created a Google Drive folder to share among the entire tech crew
  • Producers: HwaYoun and Andy
    • Met with Cassidy to talk about the producing vision
    • Set dates for everything, including headshots
    • Will hopefully meet with the entire producing team this week
• The Fantasticks
  • Director: Ellie
    • Still don’t have scripts, but read through the show with the outdated script
    • Had first stage combat rehearsal today
    • Everyone is really excited and ready to work on the show, especially those who are new to Troupe
  • TD: Devika
    • Met with Ellie to get on the same page about the tech vision
    • Will have first full tech meeting next week
  • Producer: Brittany
    • Met with the producers and Ellie to do some preliminary talk about the show and the vision
    • Have dates/deadlines set for everything
    • Will be reading the script and meeting with the producing team again after tech show
  • SM: Chrissy and Rachel
    • First rehearsal is tomorrow
    • Have tentative rehearsal schedule for the week

E-Board Check-Ins

• President: Danielle
  • Talked to directors, creative teams, etc. to see what help can be offered throughout their show processes
• VP: Erin
  • Met with all the SMs to go over the general stage-managing procedures
  • Working on reserving rooms for Twelve Angry Jurors
• VPSP: Sydney
  • Assassins is going well. Only four people are left alive
  • Nearly have all the money in from Assassins
  • Raised over $400 in cash (not including the Venmo exchanges from the auction)
  • Will update the VPSP guide about the TA Event
  • Charity show seems to be going really well
  • February 13th is the due date for BUSTies Host pitches as well as the date for senior to sign up to be roasted
  • Will meet with SAO to talk about the Photonics room arrangements in for BUSTies
• Treasurer: Andy
  • Raised $656.24 at the TA Event—All this money will be going directly to Girls’ LEAP itself
  • Needs to set up a meeting with producers
  • Will be sending out budget details to all the producers tonight
• Secretary: Nathan
  • Announced the casting call for Twelve Angry Jurors.
  • Reached out to OB, Wandering Minds, and Shakespeare society, specifically, to let them know about the auditions. Also posted a link in the Class of 2017 Facebook Group
  • Updated every Current Season page with all new cast members
  • Promoted the TA Event, also reaching out to the BU Theatre community
  • Created Facebook event for Tech Show
• TA: Chris
  • Tech lists are finalized. It was a big challenge filling certain positions. There are 48 techies filling 72 positions
  • SMs were tough to gather, but everything has been sorted out
  • TAs need to be ruthlessly optimistic about tech lists; there
  • Had tech meetings for Twelve and TDs are going to do extremely well
  • Had Tech Show rehearsals all week. Move-in was incredibly efficient
  • Call this week is at 7PM
  • OB has the Theater next week for 20-Minute Musicals. Will let them into the Theater so that they can get acquainted with the projector

Executive Board Notes 1/29/17

Show Check-Ins

• God of Carnage
  • Directors: Erin and Maggie
    • Had first read-through today
    • Met with Brian to work on tech stuff
    • Ellie has been phenomenal to work with
    • Rehearsals start tomorrow. Really easy to coordinate with such a small cast
  • TD: Brian
    • Met with Erin and Maggie this week. Discussed tech vision
  • Producer: Elle
    • Working on cover photos and profile pictures
    • Nearly finished Warren poster
• Twelve Angry Jurors
  • Director: Cassidy
    • Had first read-through. A couple of people were missing, but it went well overall
    • Planning for the first week of rehearsals—waiting for SM
    • Chris and Sydney have been an amazing help
• The Fantasticks
  • Director: Ellie
    • Waiting to get the books before scheduling the first read-through

E-Board Check-Ins

• President: Danielle
  • Had auditions this week. A good amount of people showed up, and we saw a lot of new faces
• VP: Erin
  • Got rehearsal rooms reserved for Carnage and Still working on getting rooms for Fantasticks. Will send room numbers to the directors and SMs tonight
  • Has SM keys to give to Emma for Tech Show
  • Fantasticks can work in the Student Theater until their rooms are reserved. They can arrange and negotiate schedules with Tech Show
  • Will send the SM guide to the season’s SMs once they are assigned
• VPSP: Sydney
  • Assassins is going well. A safety item has been announced, and those who have fallen will be announced every Friday. No issues so far
  • Erin and Maggie have been amazing to work with for Charity Show. Andy has been communicating with Girls' LEAP.
  • Expecting a good turnout for the TA event this Friday, 2/3
  • There will be a $5 cover charge for the TA event. Everything is prepped and planned, including ballots and labels
  • Looking for people to donate items/talents for the auction as well as cakes for the dessert contest (email scharvat@bu.edu if interested)
  • Sam Curley and Kobi Kassal have been chosen as the event planners for BUSTies
  • Seniors who want to get roasted should email scharvat@bu.edu by 2/13 (must be dues-paying members)
  • Now accepting pitches for prospective BUSTies hosts until 2/13
• Treasurer: Andy
  • Submitted rights for Still waiting on confirmation
  • Ellie is an amazing producing for Charity Show
  • Everybody must pay dues, even if they are on the creative team. If you’re
• Secretary: Nathan
  • Helped run auditions. People seemed much less confused about the protocol this semester as opposed to the fall. Room numbers/times must be reiterated through as many social media platforms as possible. Active social media presence helped lessen the independent questions
  • Posted callbacks and cast lists without much trouble. Directors should pre-alphabetize callback lists beforehand in order to get them public as quickly as possible
  • Contacted by a member of TodayTix Boston—she will help give Stage Troupe access to coupon codes for Boston-area theatre
  • Created a Facebook event for the TA Event: King Chris’ Crusty Coronation
  • There were a few issues in the back end of the website. Spent a couple of hours fiddling with the options to fix them. Updated Secretary guide with extra tips on how to deal with Wordpress.
• TA: Chris
  • Tech Show is going really well
  • Ali has been a great TD
  • Had Tech Meeting yesterday. Had a good turnout—filled all the seats. Thanks to all the directors and every Board member for attending
  • Got what is apparently a low number of tech forms, but everything seems to be working really well
  • Assigned three TDs. SMs are pretty much set.
  • Mediation happened. The casts are wonderful. Thanks so much to Eric and Steve for their support

Executive Board Notes 1/22/17

Show Check-Ins

• God of Carnage
  • Directors: Erin and Maggie
    • Met with Ellie about producing
    • Will meet with TD, Brian, soon
    • Picked sides for auditions
• Twelve Angry Jurors
  • Director: Cassidy
    • Chose audition sides, still need to print
    • Thinking of blocking
• The Fantasticks
  • Director: Ellie
    • Chose audition sides
    • Will email Chris about tech vision within the week
    • Collaborated with James

E-Board Check-Ins

• President: Danielle
  • Gave run-down of auditions process.
    • Emphasizes that Troupe is casting a season—directors should keep the whole group in mind when trying to cast.
    • TDs, Producers, and SMs are there to work with directors, not for Collaboration is key
  • Working on a director’s guide that may take a while; directors can, however, talk to her and ask for help whenever. There are a lot of people with directing experience who are available to help
  • Had a great week getting everything organized
  • Met with OB about the mediation process. Very productive meeting—these check-ins between other groups and mediators should happen in future semesters
• VP: Erin
  • Rooms for all the auditions are booked
  • Will work on getting rehearsal rooms for every show
• VPSP: Sydney
  • Mediation meeting with OB was really productive
  • Assassins starts tomorrow night. New rules and safety items have been created
  • Made to-do lists for TA Event and BUSTies
  • TA Event donations are in the works. A lot of people have offered things to donate. Tasty Burger has donated a $10 gift card, and other companies are in contact
  • Will try to find an event manager or assistant for BUSTies
  • Charity Show is happening. Andy helped reach out to Girls’ LEAP
  • Changed the Reading Committee section of the VPSP guide
• Treasurer: Andy
  • Transferring a lot of videos to the Stage Troupe hard drive
  • Working on getting rights for The Fantasticks
  • Rights for God of Carnage and Twelve Angry Jurors are basically nailed down
  • Made an Eventbrite for Spring dues
  • Will contact SAO to get approval for events
  • Got AB funding
  • Updating the producer guide
  • Made a Warren poster and cover photo for the Spring season
• Secretary: Nathan
  • Chose not to do Meet Your Leaders Monday for the Spring; there were so many transitional things going on that it was difficult to organize. It should nevertheless continue in future semesters
  • Created ballot survey for voting. It went well, and keeping votes anonymous and for Eric and Steve’s eyes only went very smoothly. Tried to update the membership via the Blog as much as possible
  • Created an anonymous feedback form for the “Contact Us” section on the website
  • Got show descriptions and cast breakdowns for the “Current Season” tabs on the website
  • Updated Calendar on the website
  • Created Facebook events for GM1 and Auditions
  • Sent a GM1 Reminder email to the membership
  • Made pamphlets for Winter Weeks of Welcome’s “Break the Ice”
    • Got about 20 new sign-ups for the email list
    • Sent a GM1 reminder email to new sign-ups
  • WR100: The Theater Now is on hiatus until Spring 2018, so we will not be promoting the group as usual. Future E-Boards should continue this relationship
  • Will make a Tech Meeting event ASAP
• TA: Chris
  • Updated the tech form and TD application, which are now on the website
  • Tech show is in the works. The first read-through happened today. Rehearsals will continue throughout the week
  • Assigned a TD for Charity Show
  • Met with Cami to discuss the Space. Relations with her should be great this semester
  • The tech meeting is at noon on Saturday
• Steve
  • Explained audition-room etiquette to directors
  • Gave Chris is E-Board binder and TA keys