Executive Board Minutes 9/25/22

E-Board Check-ins

Emma:

• talked to BUT presidents

• went to Techstravaganza

• hung lights lolol

• dealt with some division of power + conflict resolution things

• worked on membership things throughout the week and adding people to Engage
  
  

Stella:

• also did division of power meetings

• went to Techstravaganza

• helped with Mermaid

• reserving spaces for rehearsal
  
  

Guin:

• made COMBAT schedules

• had meeting with Rayna about tech
  
  

Jack:

• picked Assistant Producers for all three shows

• Approved Gavin’s reimbursements
  
  

Melina:

• sent tech + COMBAT newsletter

• updated Facebook + Instagram with Techstravaganza

• went to Techstravaganza
  
  

Rayna:

• met with TAs to schedule tech workshops (upcoming leadership workshop on Oct. 4th)

• met with Emma, Liv, and Hal for set design, finalizing purchase order

• talked to Playwright TD for quiet hours

• made BUT google calendar

• met with TAs, scheduled safety trainings and workshops

• finished tech lists!!!!!

• WM movie night

• planned and hosted Techstravaganza!

• met with Guin to go over combat plan

Steve:

• nothing!
  
  

Show Check-ins

The Little Mermaid (Family & Friends Weekend Show)

Hadysha Miller (Director): 

• one member got COVID

• she’s coming back on Monday

• member (Chef Louie) has mono (maybe)

• Melinda Stackpole said she can’t be on ensemble anymore

• was sick and couldn’t come to “Under the Sea” rehearsal

• Camille Wahl dropped

• Renee has dropped

• Sarah Winston has conflicts

• document of scenes

• costumes questions … always

• acquired a piano

• went to Tsai and talked to Lex about tech things

• need to talk to Rayna about mics

• talked to Mack about reopening auditions … 

• how would this work?

• first pull from callback list

• choreographers are already in a scene …

Amy Fryda (Music Director): 

• first week of rehearsals!

• taught music

• two songs per rehearsal

• 5 hour long rehearsals

• have to move timeline regarding ensemble issues

• organized a pit!

• distributing scores

• rehearsal tracks are a no!

Emma Neary (Technical Director): 

• met three times with build team

• finished set design

• brainstorming creative solutions

• filled out wood order sheet – only need 3 pieces of wood!

• Tsai meeting last week with Lex, etc. about lighting spreadsheets

• sent tech Drive to tech team

• meeting with Kaito (assistant TD) tomorrow

• made costuming breakdown sheet

Daphne Parker (Producer):

• none

Madison McCormack (Stage Manager):

• gotten a couple of emails about scheduling conflicts

• have until today to send conflicts

• unexcused absences and tardies will apply after today

• Mack was in ER last night :(

• have two ASMS!

Mackenzie Hackett (Choreographer):

• none

Fiona Brymer (Choreographer):

A Small Family Business (Fall Mainstage Show)

Gavin Mastella (Director):

• first week of rehearsals

• did first read-through

• character work this weekend with everyone individually

• start blocking next week

• worked on editing script (like the weird stuff…)

• took out British slang

• synonyms for “fuck” like “damn” and “goddamn” … are those okay?

• cannot edit script but we can localize

• have to say “aluminium” tho

• don’t change pronouns or names

Molly Flanigan (Technical Director): 

• have an (almost) finalized set design

• met with Macy and Gavin

• will meet with MC soon

• went to Techstravaganza

• making Tech drive right now

Mariam Hydara (Assistant Director):

• It was our first week of rehearsals how exciting!

• was at our table read last Sunday and rehearsal on Tuesday and Friday, listening to everyone read and filling in with parts that were necessary. 

• excited and anxious to start blocking next week

• show does feel very packed with a lot of lines but I'm sure Gavin's sectioning off of the two acts will make it easier to get to.

• made scene breakups

Renata Feinstein (Producer):

• I was at our first read-through and have set up a meeting for this week with my two APs to start planning everything out

Macy Bornstein (Stage Manager):

Ride the Cyclone (Fall Mainstage Show)

Guin Keith (Director):

• made the callback sheet to put in Drive

• closer to done-done later tonight

• made tentative schedule for this week

• had first read-through

• editing script down

• initial reactions made edits necessary

• Emma is picking up scripts (or Guin can at SAO)
  
  

Claire Parrell (Technical Director):

• went through WWN list with Guin

• reached out to ATD Hal

• finalizing floor plan for show

• will reach out to tech team

Madeleine Clinch (Music Director):

• none

Sarah Valger (Assistant Director): 

• none

Ian Aquino (Producer):

• connected with my assistant producers and we’ve started discussing various producing things together!

• I’m also planning on meeting with my fellow creative team members soon to get their input on how we want to produce and advertise the show

Zoe Larrimer (Stage Manager): 

• planned rehearsal schedule

• emailed Stella for rooms

• emailed and spoke to ASMs

Guin Keith (Choreographer):

• none
  
  

Piano? Amplifier

• Mermaid can use the Troupe piano

• ask Lex about cord for PA system

• get an amp perhaps

• CC Emma and Rayna on the email

COMBAT Updates:

• Rayna and Guin met

• made COMBAT schedule

• one thing: want to assign during-COMBAT responsibilities among E-Board

• need to address conflicts

• Rayna will take reins over at 8:30pm on Saturday

• Guin will ask for Jack to do the closing remarks

• switch to Rayna

• Guin needs keys to open at 8pm on Saturday

• Guin will need them right at 8

• Stella will do it

• someone will close it after strike

• need a rehearsal room from 8am-5pm on Saturday

• 5 actors

• Troupe is going first this year

Executive Board Minutes 9/18/22

Show Check-outs

First Mates (Summer Show)

Natalie (Co-Director):

“I hope you are all doing well, and my apologies for not making it in person. I'll start my checkout by saying that this process, overall, went extremely well. I am so pleased with how the show turned out and I am thrilled that my last show with Stage Troupe was with such an amazing cast, crew, and creative team.

Obviously, we started the summer with some difficulties, as Orientation did not hold up their end of the bargain and we did not have many students from Orientation attend in June—I believe our grand total was 4 Orientation students out of all of our June audiences combined. Our FYSOP show brought in plenty of first-year students, and we had a decent turnout for Revival, but I wonder if things with Orientation will improve next summer, or if having a summer show that intends to cater to Orientation will be feasible at all.

The only other difficulty we faced this summer was that of promotion. Clearly, Orientation did not help promote our June shows, but I was disappointed with the lack of promotion within Stage Troupe. The producer originally assigned to First Mates had to drop the show for personal reasons—no fault of hers at all—but the producer who replaced her was not in Boston for the majority of the summer. Producing from a different state is very difficult, and I believe more could have been done if we had a Producer who was in the area and able to interact with the production and create adequate promotion for the show. I'm emphasizing this subject mostly because on every single show I've directed in Troupe I have worked with inexperienced producers and, in the end, was forced to create my own promotional materials for each show, or otherwise pick up some portion of the producing responsibilities. At this point, it's a pattern. Being a head producer is a significant amount of responsibility and should be reserved for those with actual producing experience—not because I'm trying to gatekeep, but because it is a vital role that is often under-supported. In addition, there was a lack of Summer Show promotion on the Stage Troupe socials, which could certainly be a side effect of the lack of promotional materials, but it would have been nice to see more effort made.

As for advice for future directors: knowing when your actors need a break is important. This is especially true for longer processes such as summer show, but also for extremely quick turn arounds such as Friends and Family. It's okay to not take yourself too seriously, or for things to not be perfect. This is meant to be fun. Pay attention to the days when your actors seem burnt out—maybe you should let out early, or have a fun run instead of going over blocking a million times. Everything will be okay in the end, so just make sure the process is enjoyable for everyone.

I think those are the most important things I wanted to mention. A big thank you to everyone who worked on First Mates. I am officially out of Troupe (you lucky bastards) but I am excited to see the shows this fall. Best of luck!”

Leela (Co-Director):

• liked continuing a show that they worked on

• challenge to work with changing casts and crews

• affected read-throughs and rehearsals

• better to rehearse in theater where performances were gonna be held

• communication could have been better

• hard with distance issues
  
  

Stella (SM):

• first time stage managing in-person, learning curve

• learned how to do cues

• communication was a struggle

• scheduling was a hassle

• especially in the summer

• loved the show!
  
  

Hal (TD):

• “hey everyone! everything went well and we had a great show! im thankful for all the actors who helped immensely with tech!! i love gay pirates. checked out!”
  
  

Evan (Producer):

• came onto show after the process had begun

• adventure working in Wisconsin!

• still pulled it off

• taking on different tasks when other CT members need it

• more difficult to put up posters digitally in the summer
  
  

E-Board Check-ins

Emma:

• staffed auditions and callbacks

• went to GM 1

• sent out many emails to CTs and E-Board
  
  

Stella:

• staffed auditions, not callbacks

• ran deliberations

• went really well, according to Steve
  
  

• groups were chill and everyone was nice about it

• sent out big emails about rehearsals
  
  

Guin:

• went to GM 1

• made COMBAT interest form

• will send it to Melina
  
  

Jack:

• went to GM 1

• staffed one day of auditions and callbacks

• tracking dues with Excel sheet

• will match up to cast lists

• received AP forms
  
  

Melina:

• helped with auditions, callbacks, deliberations

• went to GM 1

• sent two newsletters

• updated website and Linktree

• posted on Instagram and Twitter

• did not show up to tech meeting, but will help Rayna with Techstravaganza stuff

• if you need anything posted, email stage@bu.edu!
  
  

Rayna:

• helped with auditions and deliberations

• went to GM 1 and first tech meeting

• ATD and ASM interest!

• answered WM tech questions

• met with TAs about workshops

• updated
  
  

Steve:

• none
  
  

Show Check-outs

First Mates (Summer Show)

Natalie (Co-Director):

• see email
  
  

Leela (Co-Director):

• liked continuing a show that they worked on

• challenge to work with changing casts and crews

• affected read-throughs and rehearsals

• better to rehearse in theater where performances were gonna be held

• communication could have been better

• hard with distance issues
  
  

Stella (SM):

• first time stage managing in-person, learning curve

• learned how to do cues

• communication was a struggle

• scheduling was a hassle

• especially in the summer

• loved the show!
  
  

Hal (TD):

• “hey everyone! everything went well and we had a great show! im thankful for all the actors who helped immensely with tech!! i love gay pirates. checked out!”
  
  

Evan (Producer):

• came onto show after the process had begun

• adventure working in Wisconsin!

• still pulled it off

• taking on different tasks when other CT members need it

• more difficult to put up posters digitally in the summer
  
  

Show Check-ins

The Little Mermaid (Family & Friends Weekend Show)

Hadysha Miller (Director): 

• none

Amy Fryda (Musical Director): 

• none

Emma Neary (Technical Director): 

• made a set design!

• idea of MCs

• looked at costumes

• went to tech meeting and talked about tech for the show

Daphne Parker (Producer):

Madison McCormack (Stage Manager):

Mackenzie Hackett (Choreographer):

Fiona Brymer (Choreographer):

A Small Family Business (Fall Mainstage Show)

Director: Gavin Mastella

• went to GM 1

• auditions – went well except for Thursday

• poor planning, etc. affected callbacks

• got the cast!

• having first read-through later tonight

• interest in ASM position

• redirect them to tech form

Technical Director: Molly Flanigan

• attended to GM 1

• talked during tech meeting

• talked to 3 prospective ATDs

• skimmed script, did thorough read-through over weekend

• tentative set design

Assistant Director: Mariam Hydara

• auditions went well

• exciting for her!

• notes did not make sense, need to work on that

• callbacks went well and saw what they needed to

• satisfied

• excited for table read today

Producer: Renata Feinstein

• went to GM 1

• talked to AP prospect

Stage Manager: Macy Bornstein

• went to auditions and callbacks

• very new… it was alot

• finalized rehearsal schedule for this week, today

Ride the Cyclone (Fall Mainstage Show)

Guin (Director):

• went to GM 1

• attended auditions and callbacks

• Thursday was more complicated

• stuck to schedule, rushed a bit near end

• deliberations went well

• meeting with TD

• went to tech meeting

• first-read through scheduled for tomorrow night
  
  

Claire (TD):

• met with Guin before the tech meeting yesterday and went over needs/wants/wishes spreadsheet. Really excited for the journey of this show’s production and looking forward to working with an amazing creative team 💗

Madeleine (Music Director):

Technical Director: Claire Parrell 

• met with Guin before the tech meeting yesterday and went over needs/wants/wishes spreadsheet

Musical Director: Madeleine Clinch

Assistant Director: Sarah Valger

• a lot of unnecessary talking during deliberations

• could not hear

Producer: Ian Aquino

• went to GM 1

• thinking of ideas for producing

• listening to soundtrack

Stage Manager: Zoe Larrimer

• went to auditions and callbacks

• helped with E-Board during callbacks

• created calendar with potential conflicts

• talked to potential ASMs

Choreographer: Guin Keith

First Mates creative team checkouts:

• Hal: hey everyone! everything went well and we had a great show! im thankful for all the actors who helped immensely with tech!! i love gay pirates. checked out!

Division of Power Chat:

• how to be on the same page and communicate

• document made by Emma, shared to CTs

• added guides of the positions

• some are outdated

• director guide is coming in soon

• Rayna said that communication can be talked about with doc with CT

• 33-33-34 (Producer, TD, Director) should be noted

• Steve says defer to TD about safety

Stage Managers :)

• room booking should go through SMs

• rehearsal schedules should be sent to Stella ASAP

• do not use the theater without prior consent
  
  

Little Mermaid Casting Change:

• cast change – Skylar Sherman dropped

• will go to Drowsy chaperone
  
  

COMBAT:

• Guin made form, will be sent to Melina

• double checking facts

• decided on theme … “A Blast from the Prehistoric Past” (cavepeople)

• sending timesheet for E-Board shifts

• writing can occur anywhere!

Executive Board Minutes 9/11/22

The Passing of the Keys:

• Rayna needs to bring in 2 sets of TD keys next week

E-Board Check-ins

Emma:

• prepped for Splash

• went to all the First Mates rehearsals, last show, strike

• helped with room changes

• sent out long recap e-mail
  
  

Stella:

• went to First Mates rehearsal and show

• feedback from Natalie

• First Mates strike

• SAO training this morning

• booked rooms – very difficult

• shows are confirmed!
  
  

Guin:

• met with VSPS from other theater clubs

• talked about COMBAt

• deciding on theme

• tabled at Splash
  
  

Jack:

• chose producers for fall mainstage shows

• went to First Mates rehearsal, last show, strike

• went to Splash and tabled

• went to SAO training this morning

• SAO reached out about Cyclone – resolved
  
  

Melina:

• attended First Mates and helped
  
  

Rayna:

• helped with First Mates and strike

• prepped for Splash and tabled

• met with two creative teams from OB

• had TA meeting to discuss the semester
  
  

Steve:

• helped with keys
  
  

Show Check-Ins

The Little Mermaid (Family & Friends Weekend Show)

Hadysha (Director):

• went to Splash

• filled in slides for GM

• found a choreographer and co-choreographer

• went from 0 to 4 in 24 hrs :sunglasses:

Amy (Musical Director):

• rehearsed lots of music

• picked out callback songs

Emma (Technical Director):

• have scripts for Little Mermaid and Small Family Business

• chatted with CT

• chatted about MC with Rayna

• talked to Lex from Tsai

• not concerned about our timeline

A Small Family Business (Fall Mainstage Show)

Gavin (Director):

• did First Mates

• manned table at Splash near the end

• met with CT last night

• talked about the season

• narrowed audition sides

Mariam (ATD):

• met with CT

• chatted about GM and slides

• focusing on script and characters

Molly (TD):

• met with CT

• helped at Splash

• focusing on set design

• thinking about Theater and fire rules

Renata (Producer):

Mac (SM):

Daphne

Ride the Cyclone (Fall Mainstage Show)

Guin (Director):

• had full CT meeting

• working on announcing assistant positions

• trying to accompanist and ATD

• made slides for GM
  
  

Madeleine (Musical Director):

• met with CT

• started working on forms and schedules

Claire (TD):

Ian (SM):

Sarah (Producer):

Auditions:

• combine Little Mermaid with Cyclone for dance portion?

• can send Mermaid people in groups

• could take around an hour

• stagger between the two shows – also take into account the other theater groups

• switch SFB to classroom and Cyclone to GSU on Thursday

• OB will also be happier with this

• make sure not to take too much time on each tryout

• 30 sec to 1-minute limit

• 35 slots per day, per show

• take good notes each day

• make sure to callback more than you think, especially male-identifying individuals

• send lists to Melina

• cast for the season, not the show

• deliberations end at midnight on the earlier end, 5am on the later end

• usually midnight/1am

• will communicate through Slack
  
  

GM Prep:

• dues

• should we make dues required before auditions or after?

• remind people to pay when they get casted/join tech

• One Acts is a grey area – it’s the pipeline into Stage Troupe

• who is speaking?

• check the slides for notes

• speaking at other GMs

• our schtick

• describe fall season

• “we have lots of special projects”

• make sure slides are in before 8pm
  
  

Inviting CTs to talk at first Tech Meeting:

• date: Saturday, September 17 @12pm in the Space

• match up specific tech positions to shows

Executive Board Minutes 9/4/22

E-Board Check-ins

Emma:

• nothing really!
  
  

Stella:

• nothing really!

• sent list of new contacts at Orientation/FYSOP
  
  

Guin: I also have a meeting scheduled on Monday morning with four of the other theater club's VPSP equivalent exec board members to talk about our calendars for the upcoming year. Is our current calendar up to date? I'd love to be able to bring that info with me to the meeting. 

• yes, it is up to date
  
  

Jack:

• . Took care of some issues with reimbursements, should all be resolved soon

• 2. Have received some producer applications, just waiting to hear an answer from one person but assuming they’re good, all three shows will have been filled, and feel good about these choices. 

Melina:

• uploading Summer Spotlights this week – please submit info if you haven’t

• any promos needed?

• will connect with producers to see what needs to be advertised

• update website – finalize what to do with domain

• use free one for now
  
  

Rayna:

• communicating with OB about Space usage for build week

• talked to Maddie from OB about tech workshops

• helped with Summer Show
  
  

Steve:

• nothing!
  
  

Show Check-Ins

First Mates (Summer Show)

Natalie (Co-Director):

• had FYSOP show

• filled in for Emma

• techie situation was hard

• revival is this Friday!

• do we have an Eventbrite link?
  
  

Stella (SM):

• vibesss rehearsalsss
  
  

The Little Mermaid (Family & Friends Weekend Show)

Hadysha (Director):

• won’t be able to make it to the meeting cause I’m currently moving in! Everything has been going well! I’m excited that scripts came in and plan on having another meeting for the little mermaid soon! So sorry for this late email! Have a great meeting 

Amy (Musical Director):

• spending hours in practice room for piano rehearsals

• plan on sending producer music drafts for a pit

A Small Family Business (Fall Mainstage Show)

Gavin (Director):

• brought FYSOP kids

• prepared for audition slides

Ride the Cyclone (Fall Mainstage Show)

Guin (Director):

• What I've done this week has been scheduling meetings with my creative team and finalizing my audition sides for Monday-Wednesday of audition week.
  
  

GM Prep:

• prepare for tech needs and budgets with creative teams

• last slot – 8pm – for auditions

• CTs should create slides

• third floor of CAS

• Melina, make template

• make mailing lists

• meet day of – 4pm

SPLASH:

• not required, but encouraged

• update poster board with new photos

• come before call on Friday for First Mates – before 7pm

• shifts: 12:00pm-1:30pm, 1:30pm-3:00pm, 3 people each

Executive Board Minutes 8/7/22

E-Board Check-ins

Emma:

• talking to presidents about BUT Summit

• date is set

• Hadysha sent forms for choreo

• met with someone from fire marshal about fire violation in props room

• met new TA/TD from OB
  
  

Stella:

• made memes of Emma for Rayna

• doing stage manager stuff for Summer Show

• have to talk to Hal and Nhi – no one for sound for FYSOP show at
  
  

Guin:

• thought about combat
  
  

Jack:

• did AB funding – will be done within tonight – with Rayna

• resolved light board situation!

• will receive a new one in March …

• dealing with Small Business rights

• hopefully within next couple days
  
  

Melina:

• will release August Troupe Scoop, AD forms

• working out website kinks

• starting on Summer Spotlights
  
  

Rayna:

• helped Jack with light board purchase

• send AB requests to Jack

• will move props per fire 

• looking for rentals for F&F

• need Hadysha for number of mics

• talked to Shakespeare Society about rental prices

• received email from TA at OB
  
  

Steve:

• none!
  
  

Show Check-Ins

The Little Mermaid (Family & Friends Weekend Show)

Hadysha (Director):

• made powerpoint of wishes and needs and sent to Rayna

• will create list of mic changes

• will go through script

Amy (Musical Director):

• went through the songs – don’t align with Spotify!

• started creating a huge schedule

• working on making individual schedules for every cast member

Emma (Technical Director):

• will look into build

• going to meet with Lex, Rayna and Hadysha about rentals/logistics in Tsai

• looked at w/w/n list from Hadysha

• just vibinggg
  
  

A Small Family Business (Fall Mainstage Show)

Gavin (Director):

• got in touch with Mariam about AD

• not 100% on board yet

• getting organized with w/w/n list tonight

• working on schedules

• Rayna said to limit mic changes – think about mics soon

Ride the Cyclone (Fall Mainstage Show)

Guin (Director):

• I accepted an application for an AD for Ride the Cyclone! Her name is Sarah Valger and her email is srvalger@bu.edu :)) I'm really excited about it and have connected her to the rest of the creative team that we've got so far.

F&F Show Stage Manager Reveal:

• will be Mack!

• Rayna is connecting her to F&F meeting

Executive Board Minutes 7/24/22

E-Board Check-ins

Emma:

• talked to President K? about Summit

• emailed directors about AD forms – Guin, Gavin and Hadysha

• invited new CT members to E-Board!

Stella:

• sent promo material to Rayna

• collected all keys except for Emma’s
  
  

Guin:

• met with Jack about rights to Cyclone

• invited musical director Amy to E-Board!
  
  

Jack:

• was in Bermuda – nothing much!

• talked to Guin about Cyclone rights

• will email the rights company tonight or tomorrow

• SAO emailed him about Small Business stuff

• will follow up to get things paid

• Liv said monitor was sent but not the light board

• will contact SAO about the other half of the order
  
  

Melina:

• reached out to Evan for production photos for social media posts

• will send out Troupe Scoop tonight – SORRY FOR DELAY!!

• need help responding to some emails from other groups/invitations

• Fall 2022 Weeks of Welcome Student Showcase Invitation

• BU FYSOP 33 Programming (has this been resolved?)
  
  

Rayna:

• got some keys from Stella

• scheduling meeting with a Tsai staff member, Hadysha, and Emma for early August

• talked to a few people about TDing

• seems ok for mainstages but might need to wait until the semester starts for ATDs and SMs

• waiting on update about lightboard delivery

• Liv got the monitors earlier this month
  
  

Steve:

• none!
  
  

Show Check-Ins

A Small Family Business (Fall Mainstage Show)

Gavin (Director):

• looked over the script and started making a blocking plan for some of the scenes

• will make a basic rehearsal schedule soon

Ride the Cyclone (Fall Mainstage Show)

Guin (Director):

• selected sides

• made audition spreadsheet

• organized choreography work for 2 songs

• made AD form and sent to Emma

• much interest!
  
  

Madeleine (Musical Director):

• listened to score

• will start looking at full score soon

•  perhaps “Scribed”?

The Little Mermaid (Family & Friends Weekend Show)

Hadysha (Director):

• none

Amy (Musical Director):

• looking at schedule to set deadlines for songs

• practice tracks – do we have to make that?

• where to locate script?

• Steve will probably get it

Emma (Technical Director):

• had a long tech meeting (went well!)

• looking for ATD, etc.

• meeting with Amy, Hadysha, Rayna and Lex(?)

BUT Summit Meeting Date:

• August 7, 14, or 21 for meeting with theater groups

• could do 7pm

• leaning toward 14th

Keys Continued?:

• good

• just … Emma has no keys lol

Summer Spotlights:

• will start this month

• research old spotlights

Assistant Directors for Fall Mainstages:

• Gavin is not actively looking for one – encourage a little

• everyone else sent a form

• will be sent in one newsletter

Fall 2022 Weeks of Welcome Student Showcase Invitation:

• OB/OBOB has done it

• often dance/singing troupes – not theatre troupes

• Stella and Emma think we could do scenes or highlights – not definitely a show

• put the word out on Instagram ASAP

• ask for interest for redo-ing under-10-minute One Acts

• reach out to Guin or Stage account

• Jack says it might not be worth it

• decided on declining

Executive Board Minutes 7/10/22

E-Board Check-ins

Emma:

• none
  
  

Stella:

• Nothing much!
  
  

Guin:

• Bagel 

• WWN

• Waiting for response about Cyclone rights

Jack:

• Completely caught up on reimbursements

• Monitor has been shipped to Liv 

• Small Family Business rights look good, will eventually reach out to SAO to make sure it’s been paid, but much longer deadline here than Little Mermaid
  
  

Melina:

• sent newsletter with Fall Mainstage TD and SM forms

• will send out Troupe Scoop tonight — just need one more response
  
  

Rayna:

• No response about F&F Td

• Got tentative F&F budget from Jack, needs to be finalized

• Sent WWN to fall directors
  
  

Steve:

• none
  
  

Show Check-Ins

First Mates (Summer Show)

Natalie (Co-Director):

• Fysop meeting went well

• Need to check on timing

• Will wait to hear back from the cos
  
  

Leela (Co-Director):

• none
  
  

Stella (SM):

• FYSOP meeting
  
  

Hal (TD):

• none
  
  

Evan (Producer):

• planning on restarting posting once the FYSOP and reunion shows start

• Revival show

• September 9th!

• FYSOP show

• August 30th

AD Forms

• Will send an email to directors regarding ADs

• Will send out AD forms soon

Other Creative Teams

• Invite them to next board

Executive Board Minutes 6/26/22

E-Board Check-ins

Emma:

• chatted with Olivia

• sent an email – biggest audience yet

• talked to FYSOP programming team

• got email about Allocation Board funding

Stella:

• n/a
  
  

Guin:

• saw First Mates this weekend and loved it
  
  

Jack:

• sent in contract for Family BUsiness

• sent in paperwork for lightboard to Liv

• sent reimbursements to Liv
  
  

Melina:

• sent newsletter with F&F TD and SM forms

Rayna:

• sent in forms for TD and SM for F&F and Fall mainstage to Melina

• Summer Show was great!
  
  

Steve:

• n/a
  
  

Show Check-Ins

First Mates (Summer Show)

Natalie (Co-Director):

• Emma had mentioned that the FYSOP show could be Wednesday instead of Thursday. That *should* work for everyone but I would love to have that confirmed on FYSOP’s end before sending out the updated schedule to the team

• wants to revisit the idea of having revival on September 9 instead of 10

• would like to formally ask everyone about that change as well with E-Board’s permission
  
  

Leela (Co-Director):

• cast enjoyed last week’s show
  
  

Stella (SM):

• sent an email yesterday about rehearsal and show times this week

• won’t be at this week’s show – needs to find subs for this week

• will be at rehearsal Monday

• planning cast and crew meetup
  
  

Katie (TD):

• shows are going well, although a few people were not there this week

• Dina and Rayna are stepping into those roles

• still looking into anyone who may be interested in taking over TDing for the September shows
  
  

Evan (Producer):

• continuing to post on First Mates Instagram

• recently started to get a few new followers!

FYSOP Performance Date:

• August 31 for FYSOP

• Stella says it’s okay

• Leela says it’s okay too

• may move revival show date from September 10 to 9

• will make that decision when Natalie is present

• Katie won’t be there

Fall CT Applications:

• When do we invite Fall CT to E-Board?

• will wait for more apps

• apps due July 10

• invite them first E-Board meeting in August

• talk about wish/wants/needs list late July with TD

Summer Show Revival Date:

• ask when all of CT is present

Executive Board Minutes 6/19/22

E-Board Check-ins

Emma:

• show on 6/4: no one came to 6:30pm show

• walked to Rich Hall

• got rid of 6:30pm show last week – did only 7:30pm

• used to be 5-10 students pre-pandemic

• emailing ahead of time works
  
  

Stella:

• scheduling rehearsals

• sent out schedule today

• cast bonding event soon – maybe in July

• have to plan with others

Guin:

• fielding RA questions about Summer Show

• talking to Warren people about the show

• adjusting budget for Fall show Ride the Cyclone

• prices have gone up for the music scores – less than half of the total budget
  
  

Jack:

• requested rights for A Small Family Business and Ride the Cyclone

• SFB has been approved and will be submitting to SAO

• still waiting on Cyclone. 

• had Little Mermaid rights officially confirmed that they were paid by SAO
  
  

Melina:

• received F&F TD, SM forms from Rayna

• will make newsletter for forms

• reposted First Mates Instagram content

• received confirmation for A Small Family Business license!

• should I forward this to anyone? @e-board
  
  

Rayna:

• Finished F&F TD and SM forms (due July 10th and 17th, respectively)

• moved back to Boston!
  
  

Steve:

• none!
  
  

Show Check-Ins

First Mates (Summer Show)

Natalie (Co-Director):

• have an AP who was wonderful last week

• brought back Mr. Chris Dew to play the role of Vic (rip mr mastella)

• audience this week was around 12-15 audience members, so not a huge turnout but truly not bad for summer show!

• elected to do one show every Tuesday at 7:30pm

• may consider doing a Friday show at some point this month but that’s still up in the air, and would need to be discussed among the creative team, cast, and crew
  
  

Leela (Co-Director):

• may miss tech rehearsal Monday

• had check-in with Taylor (producing team) about updating the playbill with her info since she wasn't in it last week

• not sure about outcome yet

• wants to schedule a company bonding event next week

• goal: to keep last week light and fun for everyone:)
  
  

Stella (SM):

• not much

• running lines with Chris before rehearsal on Monday
  
  

Katie (TD):

• tech has been going well!

• wants to reconnect with Rayna for the key transfer just to make sure none of the tech for the show breaks and fix it if it does

• perhaps at rehearsal tomorrow night or the show Tuesday.

• most likely won’t be present for the September shows

• may talk to the techies and see if anyone would be interested in taking over being the TD

Evan (Producer):

• producing is going well!

• welcomed Taylor to the team to help out with the in-lobby to-dos

• continuing to post cast/crew/creative team spotlights on our Instagram

• doesn’t seem like many first years have followed our account

• let’s promote everything on our own social media accounts

• busy with camp but will answer emails and texts ASAP

Summer Show Questions:

• Warren residents aged 14-17 are free after 5pm. Is the content suitable for ages 14+?

• answer: yes.

Executive Board Minutes 6/5/22

E-Board Check-ins

Emma:

• got in touch with Orientation team

• First Mates is happening!

• quantity of shows subject to change

• three shows will probably not happen

• got in touch with Olivia (RA things) for Rich Hall

• held division of power meeting
  
  

Stella:

• talked to Gavin Mastella

• got box of goodies – the gavel is acquired

• got list of key knowledge and distribution

• still no 25Live Access
  
  

Guin:

• first E-Board meeting!
  
  

Jack:

• added Evan Brown to producing team

• got access to Engage

• one hang-up with First Mates

• canceled the order and will do reimbursement for Liv
  
  

Melina:

• reset the Google Account password!

• received producing materials for First Mates

• will post on social media tonight! Facebook is priority

• will make another newsletter for first performance of First Mates – anything to include?
  
  

Rayna:

• talked to Zoey from Wandering Minds about rentals in the fall

• will sent rental information later for other theater groups
  
  

Steve:

• submitted request for re-registration for Stage Troupe

all set! we exist!

Show Check-Ins

First Mates (Summer Show)

Natalie (Co-Director):

• started soft-off book last Wednesday and moved to hard-off book today

• will be back in the rehearsal room tomorrow for the dress rehearsal

• Camille had to step down from Producing

• plan on bringing in my camera and having our photoshoot tomorrow before/in between runs so that we have more promo and headshots for the lobby

• maybe streaming the show?

• plan on recording the show tomorrow, next week, and (if I do indeed step in for Emma next week) the week after next, so that we have recordings for each cast combination. But, if my tiny brain can think of the best way to livestream the show, I think that could be a cute idea. It may be too complicated and just be best to record the show, but if anyone has any ideas, please do let me know :')
  
  

Leela (Co-Director):

• had move-in today!

• beautiful set

• took photos and headshots

• will upload to shared Drive

• will have bio forms and playbill info to Evan

• resolved missing people

Stella (SM):

• setting up rehearsal schedules for dress rehearsal
  
  

Katie (TD):

• picked up Home Depot order

• cast and crew was helpful for move-in – small but mighty

• bringing people in tomorrow to help with tech runs

Evan (Producer):

• started this week!

• began making social media content

• working on playbills and bios

• coordinated photoshoots with creative team

• planning on making QR codes

Summer Show Questions:

• can people affiliated with Orientation come to the Summer Show?

• Yes!

• suggestion of 1 show a night instead of 2-3

• just for early orientation sessions

• perhaps opening at 7 pm for house, 7:30 pm for show

• earlier time (6:30 pm) for multiple show nights would be preferred

• are we doing tours of the Space for Orientation kids?

• could do it

• would like to have someone safety trained and familiar with the Space – Katie or Rayna

• can start this week

• who could decorate the lobby?

• Leela is available

• masks are not required, but will be encouraged

• directors can do a little introduction/key points about Stage Troupe, BU and Theater before the show

• will review on Tuesday before show

Executive Board Minutes 5/29/22

Show Check-Ins

First Mates (Summer Show)

Natalie:

• had rehearsal last week

• first read-through over Zoom

• first show is next week – daunting!

• cast is excited, everyone is 

• planning to go soft off-book next Wednesday and hard off-book next week

• got paint from Home Depot

• Chris Dew led a tech day and helped paint the set

• got email from Jack about newly chosen producer!

• will be in touch soon

Leela:

• wasn’t at BU last week

• first rehearsal this week

• finished blocking the show earlier today

• missing people – hardest issue

• juggling directors, SM, and actors missing

• recording blocking on Zoom in 2-hour blocks for those absent

Stella:

• played half the cast as SM

• scheduled rehearsals for this week

• talking about what to do in future weeks

• will be gone for other shows soon
  
  

Katie:

• met with Natalie and Leela as well as with the tech team

• reached out to a few people about joining the team unofficially

• put in the purchase order lists to Liv and Jack

• arranged for Chris to pick up the first order (thanks Chris) and for some of the team to get started on the first day of build

E-Board Check-ins

Emma:

• communication with Orientation team

• we are on for Summer Show! no more anxiety

• waiting on letter from Sienna

• much communication with people
  
  

Stella:

• gave keys to herself

• Theater is already booked
  
  

Guin:

• (ask for notes later)

Jack:

• met with Liv about treasurer duties

• working on First Mates stuff

• made a producer form with Liv

• chose a producer for Summer Show (Camille) and connected her with Natalie and Leela earlier today

• can't make purchase orders or reimbursements yet because Engage permissions are not updated

• Liv has had to take care of those for Summer Show
  
  

Melina:

• began process of Secretary takeover (resetting passwords, clearing the Gmail inbox)

• need to reset Google Account password with BU

• resolve OBOB keyboard inquiry in the Space – music director Taelor needs access to the Space

• will forward email to Stella and Emma

• will need to talk to producing team about how to promote First Mates

• any updates on Squarespace?
  
  

Rayna:

• 
  did tech lists (TD and SM)

• talked to Katie about budget, tech roles

• need access to Stage Troupe email

Steve:

• N/A

Summer Show Revival Show Date:

• Natalie cannot be in Boston on September 10th, original date for the revival show

• E-Board, could we move the revival to September 9th?

• September 10th morning is Splash

• we already will have exposure during Orientation

• when is the Student Showcase?

• usually night of Splash

• Revival Show is mostly for fun

• Stella hasn’t gotten schedule yet for work

• may possibly miss

• lots of conflicts

• decision doesn’t need to be made now

• revisit later (next week) after speaking to cast and tech crew

Creative Team Applications:

• when should we release for next semester?

• geared toward Rayna and Jack

• Rayna says it is typically mid-June for TD

• release the rest as well with TD

• not a solid deadline – perhaps mid-July

• looking for a co-TD

Access to Space:

• anyone can let in other groups if just picking stuff up

• remember to forward email to Stella and Emma

Executive Board Minutes 4/24/22

Check ins

• Siena

  •  Mostly wolves

  • Handled some interpersonal / emergency stuff

  • Led space cleaning things

  • Reset a time to talk to presidents

• Gavin

  •  Talked to stella

  • Looked into grad cord orders

  • Wolves stuff

• Emma

  •  BUSTies things

  • Saad nominees sent to steve

  • Harassed people to do nom com

  • Made BUSTies ballot, working on slides and run of show

  • Sent promo to julia

• Liv

  •  Wolves things

  • Talking to catering for BUSTies

  • Waiting on SAO to approve purchase orders

  • Metal sheet? Paint? Vacuum? Ahh? 

  • Space cleaning 

• Julia

  •  Live laugh wolves

  • Promoted wolves

  • Coordinated some takeovers

  • Space cleaning

  • Put BUSTies voting ballot in the Instagram bio

• Katie

  •  Wrote the tech strike policy and sent to other groups

  • Sent strike felons email

  • Wolves tech

  • Space cleaning

  • Prepping for this week’s workshops

  • Talked with Wolves team about emergency communication

CT Check Outs :,)

Anne

• Emma

  •  This show helped me get through hard times and it was really meaningful in that aspect

  • Strived for kindness in the rehearsal room

  • Be in tune with actors emotions, avoid burn out

  • Great relationship with Carly really eased the process

  • Made sure the cast felt involved always

  • Learn to put a foot down

  • Flexibility is key, communication is key

  • Setting an excited example

  • Choose a show you love, not something you think others will love

• Carly

  •  I had such a wonderful experience working on Anne and I could not ask for a better show to wrap up my troupe career with. Our cast, crew, and creative team were stellar from start to finish. Working in the rehearsal room was so fun and Emma did such a stellar job creating a warm, welcoming, funny, but hard-working environment. I could not have asked for a better cast, they put their hearts and souls into these characters, and watching them grow was a joy. The same is said for our crew! There is a gap in tech knowledge from the pandemic and Claire did an AMAZING job teaching techies, letting them flourish, and all the tech elements were outstanding. The tech made this show come to life. Natalie is a queen producer and the promotion, tik toks, and house decorations for Anne were amazing. It was also wonderful to watch her APs learn and invest in the show too.

  • In terms of room for improvement and difficulties, I would still love a bit of expansion in our SM guide specifically with SM-ASM responsibility splits. This was my first time having an ASM and I would have loved a bit of guidance on how that really should go. As well, the SM keys don't include the booth keys and that proved to be a bit of a difficulty here and there during tech week. Finally, and I am sure this will be different for next year, not having to book rooms for rehearsal a week before would have been a big help in easing any room reservation conflicts or funky rehearsal spaces. 

  • I loved working on this show and I feel so grateful to have done so :)))

  • Thank you to everyone for everythingggggg you are all amazing :)

• Claire

  •  A very daunting experience, first big leadership experience, but a wonderful experience

  • So grateful to everyone involved

  • Had a lot of tech drop :( 

  • But everyone that stuck around we so committed and talented

  • Planning ahead! Contingency plans!

  • Learned to accept thank yous :’)

  • Such a collaborative experience

  • Techies felt collaborative, took weight off my shoulders

  • Check ins are so vital “a happy cast is a happy show”

  • ATD can elevate shows incredibly

• Nat

  •  the process went wonderfully! Our creative team had a group chat that we used frequently; having that level of easy and constant communication made for smooth collaboration between all of us. It was a benefit that we were all friends prior to the process, but I have to give Emma, Carly, and Claire so much credit for being incredible at their jobs and being wonderful team members. 

  • My producing team was AMAZING. When I produced “Mamma Mia,” I ended up essentially as a team of one, and that experience made me a bit apprehensive coming into “Anne.” Renata, Daphne, and Sophia were legitimately so helpful and driven; I am so ecstatic that all three of them have expressed interest in producing in the fall. They were on top of tasks, responsive, cooperative, and had lots of creative vision. They made this experience so enjoyable for me and I’m so glad I was able to produce this show with them in my last semester with Troupe.

  • We sold out the show two nights, had a beautiful lobby, did lots of fun promo, had a kickass playbill, and have an abundance of great photos from the photoshoot, production, and post-show. The biggest issue that I dealt with was the purchase orders. Even though our wood and paint order was submitted almost two weeks before build week began, I made the rookie mistake of not triple checking with SAO that they had actually placed the order. By the time I was reminded to check on that, it was too late for a proper wood and paint drop off, meaning myself, Claire, Priya, and Katie had to spend an inordinate amount of time in the Space during build week. Please do stress to future Producers that you can never take SAO on their word and always need to triple check that they are doing things when they say they will!! Ah!!!

  • Overall, I am so glad that I had the chance to produce such a lovely show with such a magnificent team. What a great way to end my Stage Troupe career :’)

Wolves

• Julia

  •  A valuable learning experience in leadership and balance

  • Tech week changes taught me to take a breath and roll with punches

  • So grateful for my amazing cast that brought this to life

  • Also forever indebted to my creative team, couldn’t do any of this without you. We had great communication

  • So glad i could bring this show to our stage, many people had wonderful things to say and i am simply so happy

  • Working to involve everyone, prioritizing mental and physical health

  • Learned to take a step back during tech week

  • Respect is really important!

  • Wish i had cast bonding times

  • I left for a week and it was a great experience for leela to step forward

• Rayna

  •  Never SMing again but still very fun

  • This show required a lot more foresight than any of us expected

  • 2 day tech week was not it but very impressed by everyone!

  • Regrets not incorporating tech earlier in the process

  • We thought this would be a tech-light show but we were surprised to find some difficulties

  • SM style was hands on work, hands off social

  • We saw some cliquiness, tried to initiate inclusion

  • Very thankful for the amount of creative input I had with rehearsal and tech

  • Accommodating for everybody was very important, helped everyone feel cared for and safe

• Priya

  •  First time TDing, really interesting to see it through to tech week this time

  • Great experience, such a communicative creative team

  • Very small tech team - great for thank you notes tho

  • Often questioning “will this actually happen?”

    • Like Claire, learned to trust the techies

  • There were a lot of changes come tech week - illness, set changes, etc

  • MACK SAVED THIS SHOW LOWKEY

  • Amazing ATD easy to rely on

  • As a group, we did a good job communicating and keeping things safe

  • Conducted check ins for mental and physical health

  • Is it possible to safety train all creative team members in the future? Not just on tech but on emergency management as well

• Bill

  • Had a really great time producing!

  • Having Liv as a mentor was really wonderful

  • Working ahead made everything so easy!!

  • Appreciative of creative team!

BUSTies painting!! - 4/30 11am-1pm @ The Space

Little chat to baby board :)

• Really important to communicate and show up to stuff!

Executive Board Minutes 4/17/22

 Check ins

• Siena

  •  Wolves things

  • Met with Katie & OBoard

  • Started swipe access policy stuff

  • Also emailed with WS

• Gavin

  •  Booked his last rooms :,(

  • Sent Stella some VP resources :)

• Emma

  •  Emailed with Orientation

  • Misc. BUSTies stuff ~ Stromboli 

  • SAAD (~saad~)

  • Nom Comm Stuff

  • Adjusting VPSP guide, Summer Show things

• Liv

  •  Submitted Siena’s reimbursement (woo!)

  • Received Wolves reimbursements from Will

  • Emailed SAO about the vacuum they never gave us lol

  • Did Wolves things

• Julia

  •  Promoted Wolves tix going live

  • Did some website updating for 2022 season page

  • Sent email about summer show, bootcamp, and space cleaning reminders

• Katie

  •  Not sick :)

  • Figured out dumpster situation

  • Updated TA guide

  • TA interviews

  • Pulled rentals for Red Star

  • Talked to Tsai yet again about lights tester

  • Emailed WS about their rental

  • Meeting with Siena and OB

Wolves

• Julia

  •  MOVE IN WAS TODAY! It felt really quick and very painless so that's wonderful

  • We are a bit concerned with some illness spreading throughout cast and crew but we’re prioritizing health, making sure everyone is getting the rest they need

  • What’s the plan if someone were to get covid or any other very bad illness show weekend? This isn’t a show that can be done on zoom because of the overlapping dialogue. 

  • Looking forward to tech rehearsals! Have been stressing to cast to practice safe marmon activities and not to over exert themselves since it’s gonna be a long week! But a fun week!

• Priya

  •   last week was our build week, which only lasted two days so that was great! Our set looks absolutely amazing. I went to a couple rehearsals last week as well. Today we had our move in which went very smoothly!! So excited to start tech week on Tuesday!! 

• Rayna

  •  Great move in!

  • Going to send out an email about tech week tonight

  • Also stressing safety, emphasizing strike and space cleaning

• Bill

  •  Sent an email with promo material

  • Decorated the lobby!!

  • Did most tech headshots

  • Planning to print ~3 dozen playbills

• Leela

  •  Move in was so great! Took crew photos with Bill and APs, going to upload those to the drive tonight. I think there are a few people we didn't get today/weren't here so we are planning on finishing up Tuesday. I'm bringing the camera and everything for Bill so he can work on it while i'm in tech. The set looks incredible big thank yous all around to build crew and techies

  • I'm taking a step back from ADing and getting into actor mode. Was difficult getting into character this last week, but we had an incredible run yesterday and I think I know what I need to do to keep that energy going! Acting skillz hehe

  • I also asked CT to circulate a message to company saying to not touch my cane backstage because I have had issues in the past, so i'm glad to have that established! My plan is to fold it and keep it in my backpack so it's never in the way but will talk with whoever is backstage during tech/shows if something else is needed. Pls let me know if there are problems!

Little merman

• Rights Logistics Things

  • Tickets (Mamma Mia)

    • Matinees: $12 for students, $16 for public

    • Night: $13 for students, $17 for public

      • $14 and $18? (13/17 becomes mat)

        • Big name show, F&F weekend, raising the price makes sense

  • “Expected Attendance”

    • Mamma Mia sold out one night

    • ~350 for night shows, ~300 for matinee

      • Liv communicating this info with Jack

• Emma is looking for a co-TD

  • A conversation to have with the new TA

  • Early summer

Summer show

• Margaret (from SAO) (Not Orientation) seem receptive and excited by the idea of a paired down (shorter) & more open Summer Show

• Connected with people at orientation and put us in contact with them, we’re waiting on a response right now

  • If we get none, Emma will call Tuesday morning

• Feeling comfortable moving forward with accepting pitches!

• Timeline

  • Pitches due the 24th (or soon before then)

  • Meet with Baby Board reps to figure out logistics sometime soon

  • Interviews in last week of April

  • Announce the show at BUSTies!

Nom Comm 

•  Committee should include a balance between each show, between actors and techies as well

  • Try to get some more GF actors on it

Board schedule:

• Eboard before GM 4

  • 9am on Sunday in the Space

• BUSTies painting

  • Eventually

  • Sending out a when2meet

• Board transition

  • Transition Training (SAO - baby board - 25th and 26th)

Executive Board Minutes 4/9/22

Check-ins

• Siena

  •  Anne stuff

  • Spoke with Gillian about theater situation

  • Planning to meet with presidents to talk about next year’s calendar

• Gavin

  •  Anne stuff

  • Talked with Stella about VP stuff, gave her some resources

• Emma

  •  Head empty only anne

• Liv

  •  Anne stuff

  • Talking to catering for BUSTies

  • Handing an issue with GF donation

• Julia

  •  Promoting Anne

  • GM recap email

  • Coordinating instagram takeovers

• Katie

  •  Sicky bestie

  • Planning space cleaning

  • Prepping Red Star and Earnest rentals

  • Talking to possible TAs

  • Looked at some broken lights

• Steve

  •  Saw anne! 

CT Check Ins

• Julia

  • First full run through today went well! Blocking is fully done so from here on our its just run run run

  • SO EXCITED for promo to get started

  • CT meeting this morning

  • Feeling good!

• Bill

  • Finalized the format of program + printed a test run (still missing a few bios -- I'm gonna send an email reminder out after Anne closes) 

  • Printed flyers + put them on the free expression boards of the dorms as well as some of the academic buildings

  • Retook photos for Leela and actor that switched roles

  • Posted introducing creative team posts/promoted Anne

  • I have meeting with producer team on Saturday: we will make soccer ball paper plates to put in the lobby, photoshop numbers on each players headshot, and go over move-in

  • Sent emails to confirm reservations for GSU and Warren digital screen (received a response for the warren)

  • Sent email to BU arts initiative to include our show in their next newsletter (they asked me if I had The Wolves on the event calendar which it is not )

  • Question: am i allowed to make an event on the BU calendar for The Wolves? or does Eboard do that?

• Priya

  • We had a TD/SM meeting where we talked about scheduling move in and tech week! We also had a creative team meeting today. I attended the full run which was so so good and I am so excited to start build week next week ahhh 

• Rayna

  • This week of rehearsals and meetings went well! Worried about blocking and missing lines once we get to the theater but we'll be doing full runs as much as possible to prepare. Very proud of the cast overall :')

  • Met with Priya and Mack yesterday to plan move-in and tech week schedule, will be meeting with them again soon to get into more specifics with tech

  • Met with CT today to check in and discuss the plan, which is ambitious but definitely possible

  • Been falling a bit behind on #SMthings but open communication with the creative team is very helpful and also just reassuring

  • Looking forward to seeing and striking Anne tonight <3

Space cleaning dumpster

• Emailed the person we got the dumpster from last semester, but her email seems to be broken

  • Not sure how else to contact her?

• Steve will figure out who’s in her position now

  • Email sustainability@bu

Willing suspension schedule 4/24

• They keep emailing Siena lol

  • Tell them about rental process

• We can’t push off painting the stage much further

Executive Board Minutes 4/3/22

Check-ins

• Siena

  •  Chatting with Katie, Steve, and SAO about locks

  • Organizing for GM and helping candidates

• Gavin

  •  Booked rooms

  • Talked with VP candidates

  • Pokemon live pitch :(

• Emma

  •  Ran reading committee

  • Semester directors categorizing busties

• Liv

  •  Submitted things to SAO

  • Made a cute little busties menu with emma

  • SPS and room setup for busties

  • Called SAO, but they didn’t answer >:(

  • Reading committee

• Julia

  •  Fooled some people with troupe scoop prank hehe

  • Sent real troupe scoop

  • Received fall pitches

  • Sent email to pitch teams

  • Went to tempest

  • Did reading committee

  • Anne post

  • No one talked to me :(

• Katie

  •  Anne build week - fixed up OB rentals 

  • Wrote new itemized rental for OB

  • Researched light board monitor, sent monitor and board info to Liv for purchase

  • Asked tsai about tester - got the go ahead to use it for next week

  • Space cleaning planning

Anne

• Emma

  •  Move in went really well! The set looks incredible!

  • Set dec is all moved in, costumes all fit, everything’s great

  • Three fun runs of the show this week, fun rehearsal on friday of character work and games, took cute pics at the GSU poster!

  • Crazy that next week are check outs

  • Gonna be a long, but fun week!

• Claire

  •  WE DID MOVE IN! IT WENT REALLY WELL AND EVERYONE DID AMAZING! I’m super proud of every department for the hard work they put into the move-in, and their work shows so much. I was really nervous about going into this move in as it was my first but the crew did amazingly and the cast and creative team were phenomenally helpful during this process. So excited for tech and the rest of this week!

• Natalie

  •  Has been living in the space, got over fear of phone calls! Yay!

  • Found all wood, paint, and accessories :)

  • Harassing people to post about the show

  • Headshots! Gonna learn how to use photoshop :)

  • Started decorating the lobby, lots of fun

• Carly

  •  Move in went well!!! Tech did a great job!

  • Met as a creative team to go over tech week details

  • Sent out emails, rehearsals going well!

  • Nervous for tech week but knows it will end up great!

Wolves

• Julia

  •  Finished blocking! Well one little sequence left but basically finished

  • Almost finished a full run on Saturday, kinda rough but it’s coming together!

  • A group of us will be seeing Anne on Saturday night :)

  • Did a fun bonding event on Saturday! Not much turn out but those of us who were there had a good time

  • Next week, more run-throughs. And blocking that last bit. Exciting. 

• Priya

  •  I went to two rehearsals last week, one of them being the rough stumble through on Saturday. We went through some costume items as well. I’m excited to see everything come together!! Planning on meeting with Rayna and Mack to start planning things for our tech week! 

• Bill

  •  Creative Team Meeting to schedule headshots and other things

  • Flyers! Posters! Very exciting!

  • Planning instagram posts for CT / cast introductions

• Rayna

  •  No ASM anymore :( but has leads for sub ASMs for final weeks

  • Was very busy with Anne build this week but have heard good things from the rehearsal room

• Leela

  •  Encouraging the cast to get off book

  • Playing soccer mom now! Woo! Exciting!

  • Photoshoot fill in this week for her and Liv (25)

  • Creative team move in this week to figure out move in

Giving Day

• Do we wanna do something for this

• We should have previous materials to post

• Definitely won’t be as big a deal as last year lol but we’ll promote it

• “It’s giving ………. day”

• “On wednesday we give green”

• “It’s giving slay”

Board transition

• Transition training 4/25 or 4/26, 5pm

• Binder meeting (and dinner… hehe)

Executive Board Minutes 3/27/22

Check-ins

• Siena

  •  Contacted facilities and SAO about theater paint and locks

  • Approved Anne event on engage

  • Submitted summer show google form and emailed orientation coordinator

    • Now accepting pitches from all theater groups!

      • Will still likely end up being a troupe show tho lol

  • Talked to Josh and Gillian about how OB left the theater. But then more things happened lol

• Gavin

  •  Made room bookings

  • Met with other boards for BUT Formal planning, starting to work on tasks for that

• Emma

  •  Collecting emails and names of alumni for BUSTies thingy

  • Looking for BUSTies catering

  • Logistics and things

  • Summer orientation form

• Liv

  •  SAO is being difficult about the Anne event for some reason

  • Helping Tempest with move-in

  • Making and submitting forms

• Julia

  •  Sent GM recap

  • Sent yesterday’s email

  • Promoted She Loves Me

  • Posted a couple TikToks

• Katie

  •  Made some TikToks

  • Safety trained Shakespeare for Tempest

  • Rental meeting with Red Star

  • Met with Liv about purchases

• Steve

  •  Went to Wolves rehearsal

  • Planning spreadsheet for next year’s calendar

Anne

• Emma 

  •  Finished first hard off-book week!

  • Doing full runs of each act

  • Stumble through today!

  • Dance rehearsals going well 

  • CT meeting on Thursday to figure out tech week scheduling

• Claire

  •  Literally in the space lol

  • BUILD WEEK!!!!!!!

  • Mmmm missing a lot of build

    • Silly little sabo

  • Should have everything tomorrow!

  • Once we have the wood we’ll be set for the rest of build week!

  • Missing a lot of 1-by-3 (for wolves as well) specifically, and also fedex paint

  • Otherwise build is off to a great start! Great team!!! One way or another we will be ready!

• Natalie

  •  since i last stopped by eboard, we had our photoshoot! it went really well and my APs were fantastic. we’ve started creating graphics and posting photos on social media. i did a few make-up headshots today and plan on getting the rest at move in. we’re putting the finishing touches on our warren poster design, but we would preferably have the eventbrite link before submitting. Liv said they’ll send the link my way once they have it, but if SAO doesn’t send it tomorrow we may just use the link to the troupe website and go from there. one of my APs sent out our bio link so our playbill is in the works.

  • the wood and paint order has been a MESS. the order was placed on this past wednesday even though we contacted SABO more than a week before that. so long story short, things are being delivered in four different deliveries and it is a pain BUT we are going to get through it and get everything one way or another. 

Wolves

• Julia

  •  I didn’t do a lot this week because of a busy schedule, but heard everything went well in rehearsals from Leela and Rayna! Very proud of Leela for stepping into a head position this week. Queen. 

  • Hoping to finish blocking this coming week and attempt our first stumble through Saturday night!

  • Wrote a director's note. Made me emotional. :’)

• Rayna

  •  Slow but steady progress on blocking, enforcing off-book next week! 

  • Creative team meeting this week to go over upcoming rehearsal timeline and deadlines

  • Personal goal to plan all tech elements and discuss with Priya and Mack before build week starts

  • Helped with wood order yesterday and started build for Anne this weekend

  • Working on Anne build and paint this week, won't be at most Wolves rehearsals but ASM Liv is able to step in :) 

• Priya

  • We figured out some more costume stuff for the wolves, we prepared for the wood order this week too with Anne, and we started receiving almost all of our purchase orders already too which is exciting. We are planning for tech to come to a few rehearsals soon and we have an upcoming creative team meeting this week which I am looking forward to! 

• Leela

  •  Finished blocking for a very long scene!

  • Splitting things up between blocking and acting rehearsals, hoping to pull it all together at the end of the process

  • Really pushing actors to get off book, use us for help

  • Steve came in on Friday! It was lots of fun. Thanks king.

• Bill

  •  Producer team meeting today!

  • Designed posters!!!

  • Planning to submit around april 3rd

  • Lobby decorations purchase order going in!

  • Sent out bio form, added directors note to playbill

  • Went to some rehearsals this week!

Fall Calendar?

•  Oct. 21st-23rd: F&F

• Mainstage 1: Nov. 3rd-5th

• Mainstage 2: Dec. 1st-3rd (weekend after thanksgiving)

• One Acts: Nov. 17th-19th (weekend before thanksgiving)

• Techstravaganza: Sep. 16th-17th

• Combat: Sep. 23rd-24th

• FFW Rehearsal: Oct. 14th-16th

Spring?

• Theatre in Action: Feb. 23rd-25th

• Mainstage 1: March 30th-Apr 1st

• Mainstage 2: Apr. 27th-29th

• Auction: Feb. 10th/11th

• Tech Show: Feb. 17th/18th

• Spring Showcase?: March 17th/18th

Grad Cords

• Generally the job of the incoming vp, Gavin will be sure to pass that on.

Executive Board Minutes 3/20/22

Check-ins

• Siena

  •  Sent some emails

  • Talked to other presidents about BUSTies planning

  • Organized comp tix and promoted other shows

  • Saw Fatty

  • Unlocked the space for WM

  • Been busy with costumes, photoshoots, etc

• Gavin

  •  made room reservations as usual, had to change around some of the weekend reservations for anne but other than that it was smooth sailing

  • met with people who were interested in vp and talked about what the position would entail

• Emma

  •  Made a bunch of google forms !

  • Sent out BUSTies planning email

  • Had first meeting with event managers!!!

  • “The most tired risk manager ever”

• Liv

  •  Did some OB work

  • Did some SS work

    • Smh liv do work for Troupe

  • Talking to SAO as usual

  • Did H&M for wolves photoshoot

  • “Anne”

• Julia

  •  posted pitch extension and gm 2 graphic

  • emailed about those things too

  • promoted other shows

  • went to fatty the pig. Wish there was more pig in it.

• Katie

  •  Did build workshop

  • Made list of smaller tech purchases

  • Set a new date for lights workshop

  • Updated td/ta guide

  • Sent that to Julia

  • Emailing with Red Star theater

  • Looking into lights replacement

  • Planning space cleaning

  • Processed some rentals

Anne

• Emma

  •  Rehearsals monday-thursday

  • Finished the dance, it looks awesome! Yay Guin!

  • Ran through the show soft off-book!

  • Costume fittings and photoshoot!

  • Company picnic yesterday, very fun

• Carly

  •  we had quite a long week for anne but everything went SOOO well. I could not be more proud of our cast and crew for how they showed up and out this week. with dance rehearsals, regular rehearsals, cast/crew picnic, and the photo shoot our whole team was really maxed out. everything is going really well and just excited/nervous to see it all come together

• Claire

  •  Photoshoot was great!

  • Guilia filled in for Priya and it went great!

  • Working on a build schedule and department meeting times

    • Will run those dates by Katie soon

  • Wood order this saturday at 11am

  • Feeling good about everything coming together!!! 

Wolves

• Julia

  •  photoshoot today! Went SO well :)

  • rehearsals are also going really well! Blocking is coming together smoothly

  • getting off book has been a little bumpy. People “memorizing” but only scenes they’re called to block.

  • had a rehearsal room team meeting the other day, was very helpful to collect our thoughts. Planning to have weekly meetings with them from now till end of process.

  • also had a full CT meeting earlier in the week, planning to do those every other week till the end.

  • gonna be out for most of this week but fully trust Leela to lead some rehearsals! 

  • Also reached out to Steve to guest direct, tentatively planning that for Friday but need to sort out the details first.

• Leela

  •  Leading rehearsals this coming week!

  • Doing some blocking and acting

    • Excited to work with Rayna/Liv in the rehearsal room!

  • Coach of the girls soccer team wants to vibe with us omg fun!

    • We might go get to watch a practice!

• Priya

  •  I finalized purchase orders for the show and most tech stuff was submitted. Some of our stuff like our soccer goal came so that’s exciting. We also had our photoshoot today which went well!! We had a creative team check in meeting this past week as well where we each talked about updates for tech producing and the rehearsal room!

• Rayna

  •  Busy week! Build workshop feels like a year ago

  • About to get busy with build for anne, planning around that to come

• Bill

  •  We had The Wolves photoshoot today at Nickerson Field! I spent much of the week scheduling the location, time, and photo ideas. My next step is to meet with APs and the photographer to organize photos from the shoot! 

  • I met with the Creative Team earlier this week to plan said photoshoot and we scheduled future meetings. 

  • Made a bit more progress on the program -- I found a way to do it on Google Drive. I've been in contact with Liv for help! 

  • Submitted a few purchase orders by Priya's request (the soccer goal arrived!), updated the budget Google Sheet, and reimbursement forms. 

  • I posted on our Insta today!! Make sure yall are following it. it's  @Thewolves_stagetroupe

Workshop Update

• Prop workshop is now “get to know the space!”

  • Wake up babe new dates just dropped

Space cleaning

• Some questions from Katie

  • Adding a cast hours requirement?

    • “10/40 hours need to be from the cast”

  • Is it okay to throw out big old things we don’t use?

    • Steve: yes.

Executive Board Minutes 3/13/22

Check ins

• Siena

  •  Went to Florida :)

  • Doing costume stuff for the Wolves

  • Following up with various BU people

• Gavin

  •  Setting up room requests

• Emma

  •  BUSTies planning committee email went out! Yay!

  • Working with Liv on setting up the event

• Liv

  •  Started BUSTies event with Emma

  • Fixed a link from a producer

  • Purchase orders and other forms

• Julia

  • March troupe scoop

  • Posted promo for build workshop

• Katie

  •  Finished WM rentals

  • Build workshop planning

  • Did SM workshop

  • Contacted GF strike felon - they’ll be at Anne strike

  • Purchase order meeting

  • Met with Lex

• Steve

Anne

• Emma

  •  Rehearsed before break - first dance rehearsal!

  • Finished all basic blocking!

  • Soft off-book tomorrow, intense rehearsals this week but very exciting!

  • Getting character work monologues from the cast

  • Met with the creative team on Friday - very productive! 

• Carly

  •  Busy week! 

  • Drafting an email with all the info, waiting on room reservations

  • Missing some rehearsals this week, but will give Brian the chance to step up!

  • Brian organized blocking notes over break which was really awesome of him!

• Claire

• Natalie

  •  this week, i met with claire, priya, rayna, and katie to discuss the joint wood order with the wolves. i then reached out to liv to get that process started.

  • i sent out an email to the cast and crew regarding our photoshoot on saturday, where we will take promo pics and headshots for both cast members and techies.

  • i wanted my APs to enjoy their spring break so we haven’t started our big social media push, but that is set to happen by this Wednesday. We already have some fun ideas in mind.

  • also, do we have the eventbrite link yet? the sooner i can get ahold of that, the better.

• Guin

Wolves

• Julia

  •  Diving into blocking this week!

  • Actors are getting along really well which is wonderful

  • Hopefully blocking is a smooth process, I’m dealing with a major scheduling issue in these next few weeks (yay sot) so I’m hoping we can get a lot done this week

  • Meeting with the creative team on wednesday to check in and plan logistics for coming events! Photoshoot, bonding, etc!

• Leela

• Rayna

  •  I mostly worked on Anne purchase order stuff over break with Claire, Molly, and others

  • Worked on some blocking details with Leela on Wednesday

  • Confirming this week's rehearsal dates with Julia and Leela, will book rooms with Gavin tonight!

  • Starting blocking this week :D and planning on introducing ASM to more of our responsibilities going forward

• Priya

  • Finalized wood orders with Anne

  • Had a couple more meetings with departments

  • Purchase orders due this Thursday!

  • Creative team meeting on wednesday!  

• Bill

  •  Met with APs earlier this week

  • Working on the program, having some difficulties with the structure but working on it

  • Discussed deadlines

  • Going to reach out to cast and tech regarding bios

  • Some budget updates

  • Photoshoot planning!

    • Are we able to book Nickerson Field? Might not be possible since it’s an outdoor public location

    • Track and Tennis center indoors?

Mask Policy Chat

Siena:

• While we can no longer enforce mask wearing, if we keep it as an expectation it’s likely people will continue to follow

• Meetings and rehearsals should continue to be masked

• In rehearsal rooms, it’s up to the director's discretion. If the rehearsal is strategically placed and everyone is negative, it’s their choice.

Emma:

• More comfortable being around masked people, but unmasking for certain scene rehearsals does make sense

• Already in low-ventilated areas, sipping water, etc

Julia:

• On the same page as emma

• What about masking audience members?

  • Can no longer require it :/

Steve:

• Can no longer require, same with Tsai, Booth, and Wheelock Family Theater

Siena:

• Fully agree with Emma and Julia, “strategically placed” maskless rehearsals will be beneficial

Emma:

• Does the backstage masking rule still apply?

• Maybe not in the wings, but yes in the green room? 

  • People have mixed up masks before and that’s icky lol

Funding for replacement tech

• Do we have a fund for replacement tech? Can we create one from rental money?

  • We once again have a list of things that need replacing

• Liv can set up a fund for this :)

  • ~home depot~

Space cleaning date

•  Katie is busy 9-5 that day lol tragic

• So reschedule to April 24th? Only option at this point.

  • Promo for GM4 perhaps lol

Unlockings needed for next week

• OB wants the space unlocked at 5pm every day this week

  • Katie can do Monday & Wednesday

  • None of us have space keys except Gavin who is awol tonight, will get a hold of him and figure it out

GM dates for room bookings

• GM 2: March 20th @ 8pm

• GM 3: April 3rd @ 7pm

• GM 4: April 24th (right after space cleaning?) @ 2pm in the Space

Spring Showcase

• Low interest :/

• People seem to be a lot busier this semester than last, very packed next few weeks

• If there’s interest in a few people doing skits we can work it into BUSTies?

Executive Board Minutes 2/27/22

Check-ins

Siena:

• Approved God’s Favorite Event

• Went to God’s Favorite

• Went to the Tsai workshop

Gavin:

• Booked rooms as usual

• Worked on God’s Favorite

• Got the SM keys back from Zoe

Emma:

• Worked on God’s Favorite

• Offered Family Aid tickets - no one responded :(

• Met w/Liv about Auction payments

Liv:

• Did God’s Favorite

• Working on Auction payments

• Had some “fun” conversations with SAO about the Event Request and the Eventbrite, eventually fixed both

Julia:

• Lots of God’s Favorite promo

• Sent the big email at the start of the week

• Made a graphic for SM workshop and posted it

Katie:

• Talked through furniture rentals w/Wandering Minds

• Lights Workshop

• Talked about sound issues in the theater

• SM Workshop planning meeting

• Did the Tsai workshop

• Did God’s Favorite

The Wolves:

Julia:

• No rehearsals this week, actors working on memorization - hopefully 1 read through before spring break

Leela:

• Same as Julia

Bill:

• Met with APs, designed program and planned graphics

Priya:

• Finished up department meetings

• Getting settled on purchase orders

Rayna:

• Working on memorizations

• Push to submit costume forms

Anne of Green Gables:

Emma:

• Almost done blocking Act 2 - 2 positive COVID cases so slightly behind

• Creative Team meeting today

• Guin enthusiastically agreed to take on more of an AD role, along with Dance rehearsal next week

Claire:

• God’s Favorite strike

• Made a set design

• Made up a rough purchase order

• Hair/Makeup submitted forms by the deadline, costumes has been a bit wonky but will get done soon

Carly:

• COVID cases slowed down blocking, but should be able to wrap it up by spring break

• Met with Brian to talk about ASM stuff

Natalie:

• No big developments - went to creative team meeting today

• Will submit orders

• Starting to plan photoshoot

God’s Favorite Check-Outs:

Will:

• Excellent process

• The goal was to foster some younger talent in Troupe - both in the creative team (Zoe/Sarah) and in the cast

• A lot of kids coming into Troupe have a school-based mindset, so they had to work on thinking about something and THEN executing it - intention driven, no hard blocking.  Very important in a 4 week process

• Essential that creative teams get on the same page for such a short timeline - director MUST have their vision in place and know how it’s gonna be run in addition to rules/responsibilities

• Decentralized work should be improved upon for everyone in the group - giving people the ability and power to make their own decisions within the guidelines is extremely important - tried not to give direct commands.  Short form processes are especially reliant on this - put the newer actors in the earlier shows so they can work on planning something and then executing it

• Needed to work on showing up on time - a bunch of people didn’t do that consistently

• Individual sessions for inexperienced actors was very helpful - character development as well as ability and confidence increased - Arpita is a good example, having never stage acted before - eventually really came into her own

• Off-book methods were pretty efficient - stressed that dropping lines is not as impactful as dropping the energy - make sure to focus on keeping that energy up!  They were able to recover very well when things went wrong with lines in shows

• Put the lines up on a screen - helped them with keeping that energy up rather than having to look down all the time

• Allow creative team to bring on other people if they want - takes stress off of everyone

• Everything is a teachable moment

• Scheduling was very difficult - very few instances to get the whole cast together

• Creative team with a strong acting background helped - get an AD in particular who has an acting background, allows the director’s vision to get on the stage better

• Colin wasn’t able to do it for one night - double casting works!  Try to do it if you can - gets more underclassmen involved - don’t take them out of the process completely, because then they lose interest in the club

• Know when you HAVE to demand something!  Save it for tech week, you’ll probably need it then

• Creative team debriefs after rehearsals - better than setting up separate creative team meetings

• “Nothing illegal, unethical, or immoral” - worked well, never had any problems - no drama or anything like that.  Started as a joke but ended up being helpful

• Touch base with your actors after act 1, and let them adapt - turned it into a drama on Friday to match the energy in the room

• Integrating with tech was easy because Chris knows what he’s doing

• Having the creative team in the rehearsal room is a good idea

Zoe:

• Working with actors for scheduling was a struggle - all of them were busy, but had to be supportive of that so that they continued to enjoy the process

• Communicating with tech was very important, make sure everything was running smoothly

• Getting tech involved earlier in the process helps them stay engaged

• Really enjoyed doing the show!

Chris:

• The show happened

• He is exhausted

• Process was very quick - not abnormal for TiA, but a lot of people dropped as well which made it harder

• By the end of it a lot of departments just didn’t have assistants, or had assistants that were injured

• Had three major assignments due so that did not help

• That being said, the whole tech team was amazing

• Lots of Troupe veterans helping out the new Troupe people, a lot of people stepped up

• Tried to make it a good process, Will and John’s philosophy was very helpful for fostering new Troupe people, and it was a success - lots of new Troupies were excited to work on more shows

• Got a tip?  Ok cool I guess

• Very fun process overall, creative team was fantastic all around

• Good mix of old people and new people

• Recommendations: Build new flats because they are old, and need some new people who could step up to be TD in the future - promising options thus far

• Show only worked because the techies were very good - allowed a lot more stuff to be done

Theater sound issues update:

• Talked to Lex about it - one of the speakers is crunchy, Lex knows how the board works

• They’re gonna come look at it on Friday

• Liz Smith is gonna come by so she can relearn lights

Executive Board Minutes 2/20/22

Check-ins 

• Gavin

  •  Tech show!

  • Fixed some room booking issues

  • Silly goofy concussion <3

• Emma

  •  Tech show!

  • Contacted Family Aid about donations, sent them their portion for Auction

  • Looking into free tickets for some FAB people

• Liv

  •  Canceled tech show event and made separate eventbrite

  • Tech show!

  • GF move-in

  • Gave Emma list of auction entry fee payers

  • Talked to Sunny about payments - venmo is maxing out oops

• Julia

  •  Made tech show FB event

  • Promoted tech show on instagram

  • Did tech show!

  • Made graphic for lights workshop, posted it and put sign up link on linktree

  • Posted GF promo, going to post a couple more things throughout the week

• Katie

  •  Tech show! Did it! Hooray!

  • Found ASM and ATD for Anne

  • GF move-in

God’s Favorite 

• Will

  •  Off book this past week! Yay!

  • Finished up character development 

  • Moved in today! Fixed some blocking and staging to work with the set

    • Unfortunately we couldn't do a full run today but will do one tomorrow!

• Chris

  •  We moved in! Woo!

  • We’re on track to have everything we need for the show dates

  • Sets up, set dec, lights, it’s all good

  • Collecting techie conflicts to figure out who will be where

• Sarah

  •  Mazels on move in

  • Headshots done! Doing tech headshots tomorrow

  • Working on collecting bios and putting the program together

• Zoe

  •  Everything has been going well. We’ve run into a few scheduling conflicts for tech week but have worked them out. Today is our move-in which unfortunately I am not there for but I’m sure all is going well with my very capable ASM Giulia.--

Anne

• Emma

  •  3 rehearsals this week, finished basic blocking for act 1

  • Character work meetings

  • Starting act 2 on tuesday

  • Cast bonding dinner planned for next week! And a trip to God’s Favorite!

• Carly

  •  This week was good!! I split my time with tech show and rehearsal. We finished blocking for Act 1 and I got my ASM!! Excited to work with Brian again and he will be joining us after gods favorite is wrapped up. We are gonna do an early rehearsal on Thursday and then all go see gods favorite together for opening night. Good luck for tech week!

• Claire

  • met with props, costumes and sound departments over the week and went over priorities, purchase orders and made plans for the next few weeks. Planning on meeting with paint and build in a joint meeting on Tuesday to finalize the set and put together a wood/paint order. Sent a measurement Google form to Anne’s cast so hopefully they fill that out soon so Sarah (our head costumes) can contact Wheelock about buying/renting costumes in time for the photoshoot. Also, tech show happened and it was great :)) my parents loved it!

• Natalie

  • This week, I sent out the budget emails to the tech department heads and met with my APs to talk budgets and timelines going forward. We have some campaign ideas that I’m excited to initiate in March :’)

Wolves

• Julia

  • Scene work rehearsals this week went really well!

  • Ready to jump into blocking

  • Blocked the first two scenes, going to meet again soon to get through the rest

  • Been seeing on instagram that our actors have been hanging out and that makes me super happy!!!!!!!!!!

• Leela

  • Julia, Rayna and I met finally and blocked the first half of the show. Rehearsals have been going super well! We were able to work through all the scenes we wanted to last week. Our actors have a very strong sense of their characters and are so insightful about their acting choices, so I'm not worried about getting through the rest of the show! Super excited to have soccer balls too. I've been taking notes on character work (mostly big ideas) during rehearsals so we can refer back to them as needed!

• Rayna

  • Tech show went swell B)

  • I was at a couple days of scene work last week, which were great

  • Attended blocking meeting with Julia and Leela

  • No rehearsals this week

  • Emailed cast about attendance expectations and important dates (we're aiming for off-book early March)

  • Non-urgent question: We want to invite tech/producing departments to watch a rehearsal sometime before tech week (maybe end of March). Is this realistic and where could this happen?

• Priya

  • i had department meetings all week which went really well, and I’ll be having some more next week! We ordered soccer balls for the rehearsal room, and they have already arrive so they can practice with them (wooo!) 

• Bill

  •  Ordered soccer balls! They arrived!

  • Meeting with APs next week to start designing program

  • Posted on instagram!

Spring Showcase date 

• March 25th?

  • OB in the Theater

  • WM might be in Conference Aud.

• Conference Auditorium? Jacob Sleeper Auditorium? Large CAS classroom?

Making a busties eventbrite

• Can we make one soon lol

• Emma needs to contact SPS with an event already made