Executive Board Notes 2/25/18

Show Check-Ins

• Jane the Plain
  • Director: Babatunde
    • Wonderful process
    • Amazing for such a short amount of time 
    • Make sure everyone is happy and having fun 
    • Nice having an AD for cohesiveness and vision
  • SM: Jennifer
    • "Wow, that was fast"
    • Process went very well 
    • Actors were very on top of their lines 
    • Grateful for people to rely on around her 
  • TD: Francis
    • Focused on making sure cast and crew felt cohesive 
    • Everything went really well 
  • Producer: Andy
    • Producing felt really in the loop with the show
    • So hard to get producing stuff done in such a short amount of time
    • Sold out last show
       
• Smokefall
  • Director: Conner
    • Ran the show and did a lot of scene work
    • Finished all character meetings with actors 
    • Super happy with where things are 
    • Met with producers to talk about lobby design and promo material 
    • Had photoshoot this morning 
    • Talked to Esiri about sound design 
    • Going to do another full run before spring break. Designers are planning to come to that 
  • SM: Andrea
    • This week was soft off book 
    • Tomorrow is hard off book 
    • Assistants are great 
    • Actors are doing well. Not worried 
  • TD: David
    • Finished department meetings this week
    • Looking at wood order 
    • Have set design and paint scheme 
    • Happy with how it's going 
  • Producer: Zach
    • Had photoshoot today
    • Working on podcasts
       
• Next to Normal
  • Director: Lara
    • Done with most of blocking for Act One
    • Went with Alicia to department meetings this week 
    • Producers sent out t-shirt design 
  • AD: Kendall
    • Finalizing the set design 
    • All went to see Jane the Plain 
  • MD: Daniel
    • Had a full show sing-through yesterday
    • People were sick last week, but worked around it 
    • Had first pit rehearsal yesterday
    • Will need to schedule with Heathers because of overlap 
  • SM: Lena
    • Cast and creative team are really close
    • Master schedule has been working well 
    • Off book dates are pretty soon after spring break 
  • TD: Alicia
    • Met with almost all departments for department meetings 
    • Hoping to finalize cut list before break 
    • Thinking of ways to incentivize crew to go to rehearsals 
  • Producers: Paulina and Hannah
    • Assistant producers are amazing 
    • Shirts should be ready to order in a few days 

E-Board Check-Ins

• Chris
  • Stopped into Jane the Plain a few times to see how it was going 
• Evan
  • Opened the theater for Lucas this morning
  • Helped Jane the Plain with strike 
  • Getting Smokefall and Next to Normal into the theater this week for rehearsal 
• Abby
  • Acted in Jane the Plain
  • BUT Formal is this week 
  • Got responses from all theater groups for the formal and they are helping to set up
  • Getting decorations tomorrow from Target
  • Andy helped with request for BUPD officer for formal 
  • Capture the Flag is March 17. Probably around 3:30/4 
  • Going to put out feelers for reading committee this week 
  • Need to talk about dates for Summer Show 
  • Chatting with potential VPSPs
• Andy
  • Haven't counted all the money for Charity Show yet, but made roughly $3000 total
  • Produced Charity Show
  • Has BUSTies budget for Abby 
  • Every member of Jane the Plain creative team communicated really well 
• Lucy
  • Promoted Jane the Plain
  • Visited Jane the Plain during tech week
  • Sent out a late recap email for GM #2
  • Worked on merch stuff
  • Talked to OB about formal
  • Set up Little Shop photoshoot with Lucas 
• Caitlin
  • Opened the Space for people this week
  • Gave David a Space key 
  • Using extra money in the budget to get stuff for the Space 
  • Flat bay is very full 

Executive Board Notes 2/18/18

Show Check-Ins

• Jane the Plain
  • Director: Babatunde
    • Move-in was today
    • Making adjustments to costumes and props
  • AD: Chrissy
    • Everyone is really prepared
    • Show is going well
    • Cast gets along great
  • SM: Jennifer
    • Line through today
    • Most lines are down
  • TD: Francis
    • Move-in was super smooth
    • Excited for tech week 
  • Producer: Andy
    • Promo stuff went out today
    • Warren Towers poster should be up soon
       
• Smokefall
  • Director: Conner
    • Blocked and ran the whole show
    • Spacing out full runs so cast doesn't get burnt out 
    • Conducted character meetings
    • Attended most department meetings 
  • SM: Andrea
    • Tomorrow is soft off book
    • Brought on Harrison as ASM
    • Rehearsal schedule set until spring break 
  • TD: David
    • Set design should be finalized by end of the week 
    • Went to a rehearsal with Cameron
    • Had most department meetings this week
  • Producer: Zach
    • Scheduling a date for the photoshoot
    • Working on poster designs
    • Recording podcasts this week
    • Going to start reaching out about show in the next week
       
• Next to Normal
  • Director: Lara
    • Most of creative team is sick
    • Had meetings with Alicia and producing team 
    • Music should be done by spring break 
  • AD: Kendall
    • What Lara said! 
  • MD: Daniel
    • Act 1 is one group number away from being complete
    • Performing at BYOB, very excited about that 
    • Created MuseScore files so cast can practice at home 
  • SM: Lena
    • Made master rehearsal schedule until the show
    • Talked about SM role with new ASM, Maddie 
    • Rehearsal room is great 
  • TD: Alicia
    • Meeting with Lara was very productive 
    • Needs to talk set design 
  • Producers: Paulina and Hannah
    • Shirt forms in by tomorrow 
    • Photoshoot scheduled for March 12v

E-Board Check-Ins

• Chris
  • Approved OrgSync
  • Saw VagMo
• Evan
  • Resolved paint situation in Student Theater
• Abby
  • Went into SAO to resolve logistics for BUT formal
  • Roast workshop tomorrow
  • Reached out to WM and SS to get them onboard with special projects
• Andy
  • Dated Eventbrite account making it difficult to make new Eventbrites 
  • Facilities working on clogged sink in workshop
  • Helping Abby with SAO 
• Lucy
  • At sorority recruitment this week
  • Started GM PowerPoint
  • Sent out reminder email 
  • Made FB Events for Second GM and Charity Show
  • Talked to OB about Formal FB event 
  • Submitted Jane the Plain to BU, Daily Free Press and Arts Boston calendars 
• Caitlin
  • Need to buy stuff for space
  • Sink should be fixed Tuesday 
  • Move-in was great
• Steve
  • Got to guest direct Jane the Plain
  • Excited to see finished product 

Executive Board Notes 2/11/18

Show Check-Out

• Tech Show
  • Director: Caitlin
    • Everything I wanted and more 
    • Big cast which was great, but lots of conflicts 
    • Lines were much better than expected 
    • Success of tech show is indicative of how much you throw yourself into the membership in the previous semester 
  • TD: Evan
    • Similar feelings as Caitlin
    • Had a lot of fun
    • Actors and tech were great 

Show Check-Ins

• Jane the Plain
  • Director: Babatunde
    • Things are going well 
    • People are getting more comfortable trying new things
    • In a good spot 
  • SM: Jennifer
    • Went over lines with actors. They're working on it
    • Hard off book is Tuesday 
    • Started line notes with ASM 
  • TD: Francis
    • Had all department meetings this week
    • Hashed out everything they need to do 
    • Excited about the show 
    • Ready for build week and move-in
    • Great attendance at tech meeting today 
  • Producer: Andy
    • Had photoshoot yesterday
    • Submitting Warren Towers poster tomorrow
    • Will submit cover photos to Lucy soon
    • Going to talk to Rosie's Place
       
• Smokefall
  • Director: Conner
    • Going very well
    • Inches away from having the whole show blocked 
    • Excited about what the cast is bringing to him 
    • Met with David last Sunday. Really productive 
    • Had a few conflicts (the flu) but super confident about schedule 
    • Starting runs of the whole show this week
  • TD: David
    • Chatted for a long time with Conner about all tech aspects. It was a very good meeting
    • Moving into department meetings this week 
    • Has an ATD: Cameron! 
    • Coming to rehearsal on Tuesday 
  • SM: Andrea
    • Rehearsals got shifted this weekend 
    • Soft off book is next week 
    • New ASM Emilee is fantastic 
  • Producer: Zach
    • Made a spreadsheet with budget for every single department
    • Got graphics to Conner
    • Talking about future promo stuff
       
• Next to Normal
  • Director: Lara
    • Happy to be back!
    • Had full creative team meetings 
    • Talked to cast and creative team about American Suicide Foundation Walk 
  • AD: Kendall
    • Great to have Lara back
  • MD: Daniel
    • Had an entire creative team meeting. Everyone is on the same page
    • Rehearsals this week went great 
    • Working around VagMo this week 
    • Getting the pit together 
  • SM: Lena 
    • Little MIA this week because of tech show
    • Been talking to her ASM 
    • Everything's going really well and ahead of schedule 
  • TD: Alicia
    • Got to hear about Lara's vision this week 
    • Had an all-crew meeting today 
    • Scheduling department meetings 
  • Producers: Hannah and Paulina 
    • Sent heads of departments their budgets 
    • Meeting planned this week with Lara to talk about ASF lobby material 
    • Have rough schedule with deadlines 

E-Board Check-Ins

• Chris
  • Did set dec for tech show 
  • Has flu 
• Evan
  • Worked on tech show
  • Booked room for Jane the Plain photoshoot 
  • Will talk to VagMo about pipe and drape misunderstanding
• Abby
  • Was in tech show this week 
  • BU Theatre Formal is happening 
  • Will be reaching out to WM and SS about formal and capture the flag
  • Looking to host roast workshop soon 
  • Going to start putting out feelers for BUSTies hosts and event managers 
  • Went to final SAO training session 
• Andy
  • Been focused on producing stuff for Charity Show 
  • Made promotional material for Tech Show 
  • Made EventBrite for Jane the Plain
• Lucy
  • Promoted tech show this week 
  • Will talk to Mac about BU Theatre Formal event 
  • Worked on tech show 
• Caitlin
  • Helped Esiri with sound board 
  • Directed tech show this week 
  • Did safety trainings this week 
• Steve
  • Saw tech show 

Executive Board Notes 2/4/18

Show Check-Ins

• Jane the Plain
  • Director: Babatunde
    • Whole show is blocked 
    • Tech meeting today
    • Cast change this week 
  • TD: Francis
    • Tech meeting today
    • Department meetings are this week
    • Photoshoot this weekend 
  • SM: Jennifer
    • Moving at a great pace
    • Actors are trying to do soft off book already 
    • Almost done blocking 
  • Producer: Andy 
    • Met with Babatunde and Chrissy to talk about promo
    • "Ethereal macabre"
    • Warren Towers photoshoot this Saturday
       
• Smokefall
  • Director: Conner
    • Blocked Act One 
    • Blocking Acts Two and Three in the next week 
    • Talked to Zach about preliminary promo stuff 
    • Cast is great. Having fun. Excited to get into hands-on stuff
  • TD: David
    • Did safety training this morning 
    • Sent out first crew email 
    • Tech meeting today
  • SM: Andrea
    • Set off book dates
    • Scheduled rehearsals for next two weeks 
  • Producer: Zach
    • Met assistant today 
    • Talked to Conner about preliminary stuff 
    • Wants to do some engaging promo with student body
       
• Next to Normal
  • AD: Kendall
    • Going well
    • Read-through/sing-through last week 
    • Whole cast is really excited
    • Had first music rehearsal 
    • Meeting with tech and creative team on Friday 
  • MD: Daniel
    • Handed out scores and libretti
    • First music rehearsal happened 
  • SM: Lena 
    • Rehearsals are going smoothly
    • Started making schedules
    • Excited to work with this cast and creative team 
  • TD: Alicia
    • Super excited to have tech crew
    • Met with ATD and split up duties 
    • First email was sent out 
    • No tech meeting today, but maybe next Sunday 
  • Producers: Hannah and Paulina
    • Met today
    • Excited to get started
       
• Tech Show
  • Director: Caitlin
    • It's happening 
    • Working on getting off book
  • TD: Evan
    • Had tech meeting last week
    • Had department meetings
    • Lights are already set up
    • Took stock of props
    • In good shape 

E-Board Check-Ins

• Chris
  • Promoted TA Event 
  • Helped out with TA Event
• Evan
  • Helped out with TA Event 
• Abby
  • TA Event happened. Went really well 
  • People entered the cake contest this year 
  • Met with Rachel to talk about formal 
  • Set a date for Capture the Flag: March 17 
  • Going to schedule roast workshop 
• Andy
  • Submitted Smokefall rights 
  • Made a Charity Show Eventbrite page
  • Assigned producers and emailed them 
  • Helped with TA Event: raised around $760 
  • Participated in 20 Minute Musicals 
• Lucy
  • Promoted TA Event 
  • Used "live" Instagram feature for pie-ing E-Board 
  • Will make Tech Show events/add it to calendar ASAP
• Caitlin
  • Had tech show rehearsals this week
  • Met with Eric on Monday to look at lighting board 
  • Fixed sound board with Eric 
  • Had to move around SMs 
  • Tech lists went out 
  • Sent out email to all the group TAs for safety trainings 
  • Need to find ATD for David
  • Sent VagMo some stuff about rentals 

Executive Board Notes 1/28/18

Show Check-Ins

• Tech Show
  • Director: Caitlin
    • Had a rehearsal this week 
    • Blocked over half the show 
    • Rehearsal tomorrow 
  • TD: Evan
    • Had tech meeting today
    • Scheduling department meetings throughout the weeks 

• Jane the Plain
  • Director: Babatunde
    • Have first read through scheduled tomorrow 
    • Proud of quick callbacks process
       
• Smokefall
  • Director: Conner
    • First read through tonight
    • Checking in with other directors during auditions was really helpful
    • Being alone in the callbacks/auditions room is hard. Would be nice to have a second person in the room if you're directing alone
       
• Next to Normal
  • AD: Kendall
    • Have cast. They're great. Turned out really well
    • Week went ok. There were bumps, but they made it. 
    • Going to learn songs first 
  • MD: Daniel 
    • Checked on status of librettos and scores 

E-Board Check-Ins

• Chris
  • Helped run auditions 
• Evan
  • Part of audition process
• Abby
  • Helped with auditions
  • Assassins is up and running 
  • TA Event is this Friday 
  • Hoping to meet with Rachel this week about formal
  • Planning to attend 20 Minute Musicals 
• Andy
  • Helped with one day of auditions 
  • Picked up Next to Normal scripts 
  • Made the Dues Eventbrite page 
  • Producers are coming soon 
  • Need to call about invoice for Smokefall rights 
  • Emailing Jane the Plain everyday about rights 
  • Working on graphic design stuff for tech show 
• Lucy
  • Updated website with cast lists/ new pictures/calendar
  • Responded to audition week and callbacks emails
  • Posted callbacks and cast lists 
  • Tweeted about tech forms and auditions
  • Sent out email for Caitlin to reach out to possible techies
  • Helped out at auditions 
• Caitlin
  • Was at auditions every night 
  • Negotiated. Had fun time with Eric 
  • Met with Ruby about VagMo stuff
  • Tech lists are happening
  • Had tech meeting on Saturday
  • Need to reach out to more people  

Executive Board Notes 1/21/18

E-Board Check-Ins

• Chris
  • Answered some questions for Lara about the MD.
• Evan
  • Answered questions. 
  • Booked rehearsal rooms. Got consistent ones for the semester. 
  • Booked the back court for formal. 
  • Will write VP guide for room reservation. 
• Abby
  • Planned assassins. 
  • Starting to plan BUT formal, TA Event and Capture the Flag. 
  • Plans on hosting a roast workshop for BUSTies.
• Andy
  • Checked on Next to Normal rights. 
  • Submitted Smokefall rights. 
  • Emailed Jane the Plain playwright.
  • Created events for all shows on OrgSync.
  • Working on merch stuff with Lucy. 
  • All show videos from last semester will be uploaded soon. 
  • Photoshop is now free.
• Lucy
  • Updated shows on the website. 
  • Posted Spotlight Sundays for the spring directors.
  • Made First GM and Auditions FB events. 
  • Sent out reminder email and added full semester calendar to the email.
  • Made new semester cover photo. 
  • Answered many email questions. 
• Caitlin
  • Picked a tech show. Had first read-through on Saturday. 
  • Assigned Francis as TD.
  • Put up applications for tech. 
  • Messaged Cami about casting negotiations. 
  • Emailed Eric about lighting board. 
  • Started planning TA Event with Abby.
  • VagMo has asked about rentals.  

Executive Board Notes 12/10/17

• Lara
  • Came in with some questions about logistics for next semester and Next to Normal. 
  • Picked her AD. It's Kendall! 

E-Board Check-Ins

• Chris
  • Went to Space Cleaning.
• Evan
  • Went to Space Cleaning.
  • Will be reserving rooms for next semester soon. 
  • Need new case for the Troupe piano. 
• Abby
  • Working on Senior Divas Showcase. Sign-ups are still open! Please sign up!
  • Started organizing assassins.
  • Talking about theater formal with Rachel. 
  • Saw Rosencrantz and Guildenstern are Dead
  • Collected absentee ballots. 
• Andy
  • Went into SAO for meetings. 
  • Possibly worked out lighting board issue. 
  • Next to Normal contract is submitted. 
  • Figured out reimbursements with SAO. 
• Lucy
  • Sent last recap email for GM #4.
  • Talked to other theater groups about summit.
  • Made Space Cleaning Facebook event.
  • Talked to Mac about Senior Divas event. 
• Caitlin
  • Space Cleaning was beautiful. Space looks great. Found some cool windows.
  • Started planning tech show. Got some sign-ups today.
  • Making a list of things to buy for next semester. 
  • Saw Rosencrantz and Guildenstern are Dead with Abby.
• Eric
  • Passed along request to Caitlin and Evan about Arena request for theater. 

Executive Board Notes 12/3/17

One-Acts Check-Outs

• Maggie and Erin
  • Everything went exactly as expected.
  • Everyone was nice and easy to work with. 
• Taylor
  • Learned a lot. Experience was amazing.
  • Techies were amazing.
  • Two actors were sick during the show, but Abby and Marcella stepped in.
• Chinda
  • Rehearsal process was fantastic. 
  • Overall, was a fun experience. 
• SMs: Jennifer and Lena
  • Overall, went pretty smoothly. 
  • Learned a lot. 
  • For any shows that have students outside of Stage Troupe, would be helpful to clarify Troupe policies to them. 
• TD: Kendall
  • Everything went pretty smoothly.
  • Everyone was very cooperative. 
  • Strike was great. Super quick. 
  • Loved TDing.
• Producer: Kimmie
  • Andy was super helpful. 
  • No major issues. 
  • Some frustrating experiences with audience members. 

E-Board Check-Ins

• Chris
  • Went to a One-Acts dress rehearsal. 
  • Unlocked theater for Abby on Monday.
  • Unlocked Space for Cait on Tuesday.
• Evan
  • Talked to OB about audition dates.
• Abby
  • One-Acts was great. TD and SMs handled everything so well.
  • Organized NomCom. Was completed on time. 
  • Made BUSTies ballots. 
  • Talking to Rachel about Senior Divas' Showcase.
• Andy
  • Helped Kimmie with One-Acts producing all week. 
  • Some out of the ordinary audiences experiences this One-Acts. 
  • Reimbursements have been slow, but working on that. 
  • Need to replenish some tech stuff.
  • Working on finalizing Next to Normal contracts.
• Lucy
  • Promoted One-Acts.
  • Made the FB event for the GM. 
  • Sent out GM reminder email. 
  • Went to a One-Acts rehearsal to help out. 
• Caitlin
  • Need wrenches for LDs. 
  • Will buy lock this week.
  • Was at One-Acts this week. TD and SMs were great.
  • More strike felons. 
  • Playwrights currently has a dumpster outside, so will talk to them about space cleaning. 

Executive Board Notes 11/27/17

One-Acts Check-Ins:

• Maggie and Erin
  • Found music.
  • Told cast to practice over break. 
• Chinda
  • Cast is very excited about show.
• Taylor
  • Ran the show twice before break. 
  • Everyone should be off book.
• Kendall
  • Move-in went very smoothly. Feeling confident about tech week.
• Kim
  • Started the lobby. Excited about it. 
  • Natalie did some art for promotional material. 
  • Received program materials. 
  • Question about content warning. 

E-Board Check-Ins

• Chris
  • Helped out with Spring Awakening. 
  • Fixed N2N OrgSync event.
• Evan
  • Booked some rehearsal rooms. 
  • Class schedules are about to be finalized, so will be reserving next semester's rooms soon. 
• Abby
  • NomCom is up and running. Emailed participants.
  • Senior Divas Showcase is happening on December 14. 
  • One-Acts is happening. Very excited.
• Andy
  • AB funding was submitted. 
  • Working with Kimmie on One-Acts producing.
• Lucy
  • Uploaded all production photos to Flickr.
  • Uploaded Speech and Debate and The Flick production photos to Facebook.
  • Created events for One-Acts and the GM.
  • Answered emails about tech requests. 
• Caitlin
  • Reached out to TDs about strike felons. 
  • Sent reminder for dumpster. 
  • Space Cleaning starting at 10 am. 
  • WM is building this week. 
  • Brainstorming for TA Event.
  • Will give Kendall keys to the theater.
  • Putting lock on TA cabinet. 
• Steve
  • Thankful for Troupe this Thanksgiving.

Executive Board Notes 11/12/17

Show Check-Ins:

• The Flick
  • Director: Lucy
    • Amazing process. Everything went remarkably smoothly.
    • Surprise-- there are chairs in 700 Beacon St. Good tip for One Acts. 
    • Being a director and on E-Board was a challenge, but doable. 
    • Had a ton of fun.
  • SM: Abby
    • Great process. Amazing tech week. 
    • Creative team was really great to work with. 
    • ASMs were consistently outstanding. Both called parts of the last show. 
    • Calling the show while running projector is not ideal. 
    • There was an issue last night with people trying to interrupt the show backstage.
    • Really enjoyed working on the show.
  • TD: David
    • Had a wonderful time. Everyone was great to work with.
    • Crew was all super capable and very attentive. 
    • Got many compliments on tech. 
    • E-Board was great.
    • Issue with Space before Move-In. 
  • Producers: Angelica and Tori 
    • Working with creative team was amazing.
    • Andy was super helpful. 
    • Ran so smoothly.
    • Assistants were incredible. Everything was done on time and done so well. 
• One Acts
  • Taylor
    • Had 2 rehearsals and set a soft off book date. 
  • Maggie and Erin
    • Going beautifully. 
    • Script is written. Actors have it. 
    • Have an MD. 
    • Scheduling rehearsals. 
  • TD: Kendall
    • Met with all the directors. They were super nice and cooperative. 
    • Had meeting with Set Dec. 
    • Meetings have been scheduled. 
  • SMs: Lena and Jennifer
    • Started texting the directors.
    • Setting up meetings and rehearsal attendance. 

E-Board Check-Ins:

• President: Chris
  • Tech week for The Flick.
  • Had the theater reservation meeting. It went extraordinarily well. No crossover with other groups.
• VP: Evan
  • Participated in reading committee.
  • Put in reservations for GM 3, GM 4 and theater dates for next semester. 
• VPSP: Abby
  • Organized reading committee. Meetings were great.
  • Got Charity Show pitches. 
  • Theater meeting happened. 
  • Week next semester where there are no shows. Maybe Theater Formal week? 
• Treasurer: Andy
  • Also participated in reading committee.
  • Sent producer stuff for One Acts. 
  • Issues with Home Depot. 
  • Change with SAO requiring debit card statements.
  • Got rental agreements for OB.
  • AB application is due on the 19th.
  • Made finance presentation for the GM.
  • Did sound for The Flick this week.
  • Producers were amazing all semester. 
• Secretary: Lucy
  • Sent out reminder email about GM.
  • Made Facebook event for GM.
  • Received pitches and posted them to the blog. 
  • Promoted The Flick.
  • Emailed with Orientation staff about them coming to a GM. 
• TA: Caitlin
  • Met with Kendall about TDing. 
  • Opening Space for Day of Kindness people tomorrow. 
  • Need new screws and drillbits. 
  • Sending out TD recaps soon.
  • Have keys back from both LD and David. 
  • Theater was open this morning. 
  • Wrote up agreement with OB about cleaning the Space. 
  • Many issues with lighting board. 

Executive Board Notes 10/29/17

Show Check-Ins:

• Speech and Debate
  • Director: Sarah
    • Wonderful experience. Cast was amazing. 
    • Loved positive audience response.
    • Wish shows were better attended, but not a producing issue. Cast is young.
    • Should've utilized E-Board a little more. 
  • SM: Lauren
    • Show went really well.
    • Cast was so wonderful and receptive. They're very excited to be a part of this group.
    • ASM Lena was fantastic. Ready to head SM next semester. 
    • Light board skips cues. Assistant Lights were great. 
    • Stressful tech week, but worked through it. Creative team was great. 
  • TD: Francis
    • Had great time with this show. Nervous going into it, but went so well.
    • Lighting teams should always have two people who know lights. Assistants learned a lot. They were great.
    • Projections should be its own department. 
    • Need to have stricter rules about the condition the paint room should be left in after a show. 
  • Producers: HwaYoun and Elle
    • Everything went pretty smoothly.
    • Some confusion with printing. 
    • Assistants were great.
• The Flick
  • Director: Lucy
    • Rehearsals are going well. 
    • Issues with rehearsal space because there are no chairs.
    • Actors are pretty much off book. They're great. 
    • Feeling good.
  • SM: Abby
    • Actors are officially hard off book.
    • Blocking is kind of rough for some scenes, but should be ironed out during tech week.
    • Excited for the next two weeks. 
    • Getting a refresher on calling cues. 
  • TD: David
    • Went to Coolidge Corner to get chairs today. The man was super nice.
    • Did all department meetings redux. Tech meeting today was very well attended. 
    • ATD is double booked this week. Made a plan.
    • Build week is this week. 
    • Issue with waterlogged wood order. 
    • Things are very much on track and pleased with how they're going.
  • Producers: Angelica and Tori 
    • T-shirts are coming on Tuesday.
    • Programs are almost done. 
    • Cover photos and posters are done. 
    • Finished dorm flyers. 
    • Did a promotional video shoot today. 

E-Board Check-Ins:

• President: Chris
  • Helped with move-in for Speech and Debate.
  • Hosted Broadway actress on Monday.
  • Checked in with people on Speech and Debate.
  • Helped with strike.
• VP: Evan
  • Helped with the Broadway actress event. Have quotes and photos to send to Lucy.
  • Had meeting with Bill, head of theater productions in BU Academy. 
  • Went to SARP training this week. 
• VPSP: Abby
  • Event with Broadway actress was great. She was so nice. 
  • Have a One-Acts festival lineup. 
  • Starting to organize reading committee. 
• Treasurer: Andy
  • Saw Speech and Debate. It was incredible.
  • Helped producers with show on opening night. 
  • Currently helping with Home Depot stuff. 
  • Need budget sheets from Grease and Speech and Debate. 
• Secretary: Lucy
  • Promoted Speech and Debate.
  • Created Facebook event for The Flick.
  • Will make One Acts Auditions event as soon as they're announced.
• TA: Caitlin
  • Wandering Minds is in the theater this week. 
  • Rental stuff is in process.
  • Was at Speech and Debate tech week most of this week. 
  • Need to get LD keys back from Jake. 
  • Going to start plugging tech for One Acts. 
• Steve
  • Checking up on Grease librettos. 

Executive Board Notes 10/22/17

Show Check-Ins:

• Speech and Debate
  • Director: Sarah
    • Actors are ready and excited. 
    • Tech has been great today. 
    • Working on projections tonight.
  • SM: Lauren
    • Move-in was really smooth. 
    • Actors seem really excited for tech week. 
    • Actors are completely off book.
    • A few techies came to rehearsals this week. Helpful for them to see run before tech week.
    • ASM Lena is amazing. Going to sit in the booth one night this week to teach her how to call a show. 
  • TD: Francis
    • Move-in went really well. Had set up in hour and a half.
    • Pretty much every department has everything. 
    • Lights are getting set up now. 
    • Whiteboard was missing a piece, but Amazon is getting it in soon. 
  • Producers: HwaYoun and Elle
    • Got programs squared away.
    • Sent Lucy promo for the Facebook event.
    • Haven't received receipts from a lot of tech yet, so a little concerned about that. 
    • Bought chalkboard contact paper for lobby decorations.
    • Coordinated headshots and full run photo times.
• The Flick
  • Director: Lucy
    • Scheduled rehearsals up to move-in with Abby. 
    • Had producers come into a rehearsal to do Warren poster photo shoot.
    • Whole show is blocked and did a full run. Lines are rough, but actors have been meeting with Abby.
  • SM: Abby
    • Off book was this week. Lines are a little rough, but not too worried.
    • Had rehearsals in the theater this week which was great. 
    • Feeling good moving forward.
    • Has been running lines with actors this week. 
  • TD: David
    • Got paint this weekend. 
    • Wood order has been placed. Build crew is helping when it's delivered. 
    • Going to Coolidge next Sunday to get the rest of the seats. 
    • Some of the Department Heads have had issues with assistants' responsiveness. 
    • Good with budget. Everything's going smoothly. 
  • Producers: Angelica and Tori 
    • T-shirts are ordered.
    • Wood order will be finalized and good tomorrow.
    • Programs are in progress.
    • Warren poster will be done on Monday. 

E-Board Check-Ins:

• President: Chris
  • Focused on The Flick a lot this week.
  • Ordered Evan a new nametag. 
  • Talked to new members about experiences in Troupe so far. 
• VP: Evan
  • Ventured back into 25 Live again this week. 
  • Brought chairs to 700 Beacon. 
• VPSP: Abby
  • Broadway actress coming to talk to us tomorrow. Very exciting.
  • One Acts pitches are due Friday. Will be announcing when auditions are at the GM. 
• Treasurer: Andy
  • Typed up new wood order guidelines for The Flick. 
  • Typed up a new guide for programs.
  • Helped Tori a lot with the wood order.
• Secretary: Lucy
  • Made Facebook events for Speech & Debate, the second GM, and the event tomorrow.
  • Submitted Speech & Debate to ArtsBoston, BU, and the Daily Free Press calendars. 
  • Sent out GM reminder email. 
  • Talked to Speech & Debate producers about promo and using the space in the cabinet outside the theater.
• TA: Caitlin
  • Talked with Cami this week about flats for each show. 
  • Took down lights on Friday.
  • Chairs in 700 Beacon need to be moved back for Speech & Debate.
  • Need to make sure when groups rehearse in the theater that they put their stuff back.
  • Gave Francis keys to the theater and Jake his LD keys for the week. 

Executive Board Notes 10/15/17

Show Check-Ins:

• F&F Weekend: Grease
  • Director: Ellie
    • Tech week was definitely stressful with scheduling stuff. 
    • Everyone really came together and made a huge effort. 
    • Alicia and Caitlin were super helpful, as always.
    • People were so amazing. Energy the cast brought was insane. 
    • Thank you so much to everyone who helped. So proud of show. 
    • Tips: befriend your stage manager, have to trust that it's going to happen. learned to laugh at the little things. 
    • Don't need to take on every single thing as director. Stepping back and letting other people handle it was helpful. 
    • Really enjoyed E-Board coming to rehearsals, but would be helpful to know when. E-Board made themselves really available and it was appreciated.  
    • Should maybe have guidelines for relationships between assistant directors and department heads. 
  • Asst Director: Lara
    • The show went well. Learned a lot throughout the process. 
    • The cast was fabulous. Working with the cast was really great and fun. Responded well and have a lot of great new people to Troupe.
    • Ariana was incredible. Can't even put into words. Sam was equally wonderful. 
    • Had some trouble as AD knowing exactly what to do. Obviously depends on the show, but would love in the future if there were outlines of what the responsibilities were. 
    • Communication was good, but was unsure of who to go to for some things. Didn't want to overstep. 
    • Really nice for E-Board to sit down with the cast. They enjoyed that. 
  • SM: Ariana
    • It went so well! Cannot thank everyone enough. 
    • Cast was absolutely incredible. 
    • Wrote thank you notes for the E-Board. 
    • Really hard to make a schedule with the cast. Hard with some people's class schedules. 
    • If there's any way to assign ASMs at the beginning for Tsai shows, that would be great. 
    • Avoid overlapping duties, i.e. head lighting designer was also in the pit. 
    • Creating a creative team group chat at the beginning would have been helpful. 
    • Rachel is definitely ready to SM. 
  • TD: Alicia
    • Had great communication with Sam from the beginning. Built it up with Ariana as well. 
    • Asking people for favorite things at the bottom of emails was helpful for communication.
    •  Don't be afraid to ask cast and crew for help during tech week. 
    • Asking for permission right away from Tsai people was very helpful for maintaining good relationship.
    • Hard to meet PO deadline because of the short timeframe. Plan for it in the future.
    • Ask Tsai for deadlines if they don't give them to you. 
    • Make sure whole creative team is clear about set design. 
    • Some things in the guides need to be updated. 
  • Producer: Sam
    • Did really well producing wise. Sold over 1000 tickets across the weekend. 
    • Pleasure working with cast and crew with sharing all the promo material. 
    • Producer's Guide should be updated for Family & Friends weekend because it's so different from a regular main stage. 
    • Should be a rule for Tsai shows that you need two head producers. 
    • Meeting with entire creative team was good, but should happen at the very beginning.
    • Would be helpful if someone on E-Board went to SAO at the very beginning of the semester to find out what has changed. 
    • Might be good idea to have producing workshop at the beginning of the semester.
• Speech and Debate
  • Director: Sarah
    • Finished blocking the show and doing runs this week.
    • Started practicing transitions with moving furniture in between scenes.
    • Cast is a little behind on lines, but full faith they will have smooth runs by Thursday.
    • QuickTime projections aren't working, so need to make those.
    • Overall, things are going really well.
  • SM: Lauren
    • Cast is getting comfortable with their lines and getting off book.
    • Having the theater for the week was very helpful.
    • Got to sit in on Grease run to review calling a show.
    • Feeling very good and excited for move-in! 
  • TD: Francis
    • Build week starts tomorrow. Plan on being in the Space from 6-10. Will make list tonight of things to do. 
    • Got paint and marked which flats they're going to use. 
    • People are going to rehearsals this week. Should have extra people for build week. 
    • Talked about projections, so working on that.
    • Week from today is move-in.
  • Producers: HwaYoun and Elle
    • Submitted POs, digital signage, and Warren poster.
    • T-shirts have been ordered and assistants are working on programs. 
    • Going live with social media early this week.
• The Flick
  • Director: Lucy
    • Rehearsals have been going really well. Cast is amazing. They are working so hard. 
    • Talked to Tori about promo materials. Scheduled a photoshoot. 
    • All but 1 scene is blocked. 
    • ASMs did great job filling in for Abby this week.
  • SM: Abby
    • Was at Grease this week, but heard ASMs did a fabulous job. 
    • Ran lines with cast today. They're on their way. 
    • Haven't heard from tech people yet, but would like to start seeing them at runs. 
    • Everything is going really well.
    • Will be getting keys to the theater this week.
  • TD: David
    • Cut list is made.
    • Inventoried flats and we have more than enough.
    • Wood order was sent to Tori to send through SAO.
    • Getting paint next Saturday.
    • Trying to do another round of department meetings this week. 
  • Producers: Angelica and Tori 
    • Assistants are all amazing. 
    • T-shirt design is almost done. Sending out t-shirt and bio form today or tomorrow.
    • Photoshoot planned for tomorrow. 
    • Started programs. Plenty of time for those.
    • Started dorm flyers that are due in two weeks. 

E-Board Check-Ins:

• President: Chris
  • Met with creative team of Grease to talk about communication. Seemed to help. 
  • Talked to a few members of the cast and crew about how things were going.
  • Got iPads from Shiney James. Orientation office was so nice to work with.
  • Helped Sam with Grease programs.
  • Secured swipers from Tsai. Might want to add that to Producer's Guide.
  • Gave Jeff contact info at the beginning of tech week and he seemed to really appreciate it.
• VP: Evan
  • Need a new name tag.
  • Helped a lot with Grease this week.
• VPSP: Abby
  • Was at Grease this week. Checked in with people throughout the process. 
  • Started talking about One-Acts to Grease people. 
  • Shout out to cast and crew. They were wonderful and respectful. 
• Treasurer: Andy
  • Helped Sam with lobby stuff this week and house during the shows. Shoutout to Sam for being great. 
  • Submitted reimbursements this week. 
  • Need to meet with Sam to update Producer's Guide.
  • Programs were frustrating. 
  • Shoutout to Chris for helping with iPads and swipers. 
  • Reminded Ellie about librettos. 
• Secretary: Lucy
  • Festival with Grease happened. Went with Andy. Cast and Lara were troopers. 
  • Answered many emails this week about people buying the wrong tickets and worked out refund process with Andy. 
  • Going to make Speech and Debate and Second GM FB events this week. 
• TA: Caitlin
  • Grease tech week this week. Abby was great resource. 
  • Safety trainings were this week. Stage Troupe is all set. 
  • Finalized paperwork for rentals. Will be getting Andy copies this week. 
  • Going into Speech and Debate build week this week. 
  • Sending out a survey this week about Grease. 
  • Some sound equipment in the Space that will be brought to the Workshop. 
• Steve
  • Saw Grease on Saturday. It was great. 

Executive Board Notes 10/8/17

Show Check-Ins:

• F&F Weekend: Grease
  • Director: Ellie
    • • Fixing trouble spots, but in a good place. 
  • Asst Director: Lara
    • Tired, but kicking.
    • Would love to have McKayla meet with Alicia about platforms.
  • SM: Ariana
    • Stressed out a little because of conflicts.
    • Move-in went well. Everyone showed up on time.
    • Sitzprobe went really well. 
    • Heading into tech week, hoping cast can minimized conflicts. 
    • Gave Evan keys to Student Theater. 
  • TD: Alicia
    • Caitlin and Chris were saviors! 
    • Move-in happened. Everyone was super collaborative.
    • Ran into a couple issues with the set, but Chris and Caitlin solved it.
    • Issue with lights and Tsai, but it was worked out. 
  • Producer: Sam
    • Headshots were edited and were sent out to the cast.
    • New cover photo this week as well.
    • Working on the budget and getting all the receipts from people as they come. 
    • Videos are all done. One for every day this week. 
    • Lobby plan in place. Started working on it today. A lot of it was finished today. 
    • Have a surprise promo event planned. 
    • Program is done. Good and ready to be ordered.
    • Picked up mics from SPS so that is all set. 
    • Confirmed that BU Today will send a photographer to do feature on the show. 
  • Choreographer: McKayla
    • Dances are almost all stage ready.
    • Finishing the rest of the choreography tonight and practicing all of them. 
    • Focusing on blocking numbers on the platforms.
  • Music Director: Jake
    • Only have a couple of background vocals left to polish.
    • Sitzprobe was success.
    • Pit will be moving into Tsai sometime before rehearsal on Sunday.
• Speech and Debate
  • Director: Sarah
    • Got music and sheet music. 
    • Every scene is blocked, except the two short songs and dance. Working on that this week. 
    • Actors are working hard to get off book. 
    • Went to see lead in a debate competition at Harvard. 
  • SM: Lauren
    • Cast is gelling really well. 
    • Soft off book is this Tuesday. Hard off book is next Tuesday.
    • Went to real life speech and debate competition. 
    • Photoshoot potentially this week. 
    • Lots of scheduling conflicts. Figuring it out and it's working. 
  • TD: Francis
    • Had a tech meeting today. Someone from every department was there.
    • Things are moving along on schedule.
    • Have a set design everyone is happy with. 
    • Need to meet with build to see what we have and need to make. 
    • Need to meet with lights. 
  • Producers: HwaYoun and Elle
    • Scheduled promotional shoot for cast.
    • Updated Warren poster. 
    • Made a Snapchat filter. 
    • On schedule to start promo when Grease ends. 
• The Flick
  • Director: Lucy
    • Most of Act 1 and half of Act 2 is blocked. Finishing the rest this week. 
    • Went to West Newton with David to pick up theater seats. Will write thank you note this week. 
    • Actors are working to get off book. 
    • In a good spot. 
  • SM: Abby
    • Esiri got permission to take an exam early, so don't need to push back the time of show. 
    • New ASM Andrea is great! 
    • Won't be at rehearsal this week because of Grease. 
    • Soft off book is this week. Hard off book is next week.
  • TD: David
    • Got seats today! 
    • Helped Grease build today with Lucy.
    • Chrissy has great ideas. 
    • Signed up for safety training.
    • Doing cut list soon. 
    • Departments who need to go into rehearsal are going next week.
  • Producers: Angelica and Tori
    • Google calendar is made and set up.
    • Met with assistants and know what they're interested in. Meeting with them again this week.
    • Looking at different dates for promo videos and headshots.  

E-Board Check-Ins:

• President: Chris
  • Met with Bryan about Room Res. 
  • Helped Evan relocate rehearsals. 
  • Met with Dean Battaligno about the space on Beacon. Perfect for our needs. 
  • Set up meeting with Grease creative team in person. 
  • Helped build on Tuesday.
  • Played kickball and Self Care Saturday.
• VP: Evan
  • Worked out rooms problem, but concerned about future semesters.
  • Dropped in and helped out with little things with Grease.
  • Played kickball.
• VPSP: Abby
  • Kickball happened. It was fun. We hustled well. Traveled as a group with OB this year. 
  • Had Self Care Saturday for Troupies. Membership enjoyed it. 
  • Started promoting One Acts to people. Been getting interest. 
• Treasurer: Andy
  • Made OrgSync events for main stages.
  • Submitted Eventbrite requests for Speech and Debate and The Flick.
  • Helped Sam with a lot of Grease stuff today. 
  • Ordered Space stuff for Caitlin. 
  • Chris is picking up iPads this week for F&F. 
  • Kickball happened. It was fun. 
  • Ordered some stuff from DPS. 
• Secretary: Lucy
  • Submitted Grease to BU and ArtsBoston calendars. 
  • Some issues with festival details, but getting it sorted tonight.
  • Also met with the Grease creative team. 
  • Helped with Grease build this week. 
  • Sent out email with info on the rest of the GMs for the semester.
  • Made Facebook events for Kickball and Self-Care Sunday and went to those events.
• TA: Caitlin
  • Grease build week was this week. 
  • Bought things for the Space. 
  • Sent out a huge email to other groups about safety training and rental procedures. 
  • TDs have all checked in about safety training. 
  • Gave Space key to Francis. 

Executive Board Notes 10/1/17

Show Check-Ins:

• F&F Weekend: Grease
  • Director: Ellie
    • Rehearsals are great. Right on track. 
    • Attendance at rehearsals has been an issue, but working it out with Ariana.
  • Asst Director: Lara
    • Emphasis on scheduling problems-- there have been some injuries and illnesses. Working around it.
    • Acted as the understudy this week. 
    • Have 4 numbers left to choreograph. 
    • Songs are going well.
    • Communication between some of the creative members has been difficult because of scheduling conflicts.
  • SM: Ariana
    • Finished blocking the entire show. 
    • Working on music and choreography today and tomorrow.
    • Tuesday-Friday are full runs.
    • Added two people to show: Nolan and Maeve. 
    • Attendance has been hit and miss with people not coming to rehearsal. 
    • Met with Alicia and Caitlin to go over Tsai scheduling.
    • Sent Alicia notes we've been taking about additional costumes and props. 
    • Hard off book is pushed to Wednesday. Alleviated a lot of stress with actors. 
  • TD: Alicia
    • Had all department meetings. Everyone seemed to be on schedule today during tech meeting.
    • Went to Emerson to pull costumes.
    • Placed the paint order through Home Depot. Will get picked up tomorrow. Cheaper than expected. A little difficulty with department communication, but it was managed.
    • Wood order was delivered. Shoutout to Carter for helping with it. 
    • Confusion with SAO over U-Haul this week. Needs to be done through a reimbursement. 
    • Tsai's on board with everything. Set up Columbus Day with them. 
    • Some trouble with attendance in tech meetings. 
  • Producer: Sam
    • Flyers are printed and should be up in residence halls tomorrow.
    • Wood order made it.
    •  Met with Andy this week to go over updates on promo material.
    • Emailed Tsai to get lobby plans approved. 
    • Met with all assistants this week, so everyone has their assignments. Brainstormed some new promo material.
    • Went over program stuff. Talked to new cast members for their bios.
    • Went to rehearsal to take headshots. In process of editing. All footage for promo videos has been taken. 
• Speech and Debate
  • Director: Sarah
    • Rehearsals are going really well.
    • About 2/3 of the show is blocked.
    • Waiting on getting the sheet music from SAO to block the music scenes. Talking to Andy about that.
  • SM: Lauren
    • Cast has been working on learning their lines. Really happy with it so far.
    • About 75% of the show is blocked. 
    • Had to make some schedule changes because of conflicts, but shouldn't be too much of a problem.
    • ASM Lena is fantastic. Covered some rehearsals on her own.
    • Hashing out the rest of the rehearsal schedule soon. 
  • TD: Francis
    • Had department meetings.
    • Having a couple of issues with set design, but working it out soon. 
    • Everything else going well.
  • Producers: HwaYoun and Elle
    • Met with assistants on Friday and assigned their roles. 
    • Elle made a Warren Poster design and it looks great.
    • All set to start promos once Grease is over.
• The Flick
  • Director: Lucy
    • Rehearsals are going really well. Most of Act 1 is blocked. Should finish up and block Act 2 this week.
    • Cast is doing great. Already learning lines, thinking about character.
    • David found chairs- yay! Hyped about set design. 
    • Met with producers. Also very excited about their ideas.
    • Very on track with our schedule so far. 
  • SM: Abby
    • Will meet early this week to plan rehearsals moving forward.
    • Don't have the best rehearsal room, but Evan is working on it. 
    • Has 1 ASM, but she's really great. Should be fine with just one. 
    • Basically in the clear with schedule issues for show week.
  • TD: David
    • Bulk of department meetings this coming week. 
    • Set design is finished and beautiful. HwaYoun did an amazing job. Will do cut list sometime soon.
    • Getting FREE seats from Coolidge Corner Theatre and West Newton Cinema, which is amazing.
  • Producers: Angelica and Tori 
    • Met with assistants and Lucy. Got communications systems ready.
    • Making a Google calendar that has all the really important dates for deadlines. 
    • Talked about promotional materials and have ideas for poster and promo videos. 
    • Allocated different jobs for the assistants. 
    • Making quick scripts for the videos this week. 

E-Board Check-Ins:

• President: Chris
  • Participated in COMBAT. Loved it.
  • Met with some Board members individually to talk about communication.
  • Contacted Shiney about iPads for F&F.
• VP: Evan
  • Helped out with some Grease related stuff. 
  • Working on getting rooms for The Flick on 25 Live.
  • Need to contact Facilities to paint the theater. 
• VPSP: Abby
  • COMBAT happened. Went really well. All the other groups were so great to work with. Really communicative. Board was super supportive. 
  • In the future, let's avoid having COMBAT on Yom Kippur if possible. 
  • Kickball is happening on Saturday. Boston Common, probably 1:30. 
  • There are still tie-dyed t-shirts in the workshop. Will make a post for people to go pick them up.
• Treasurer: Andy
  • Need to contact SAO about music for Speech and Debate.
  • Had awesome meeting with Sam this week about Grease. 
  • Will contact Home Depot about possibly waterlogged wood if necessary.
  • Had Chris contact Shiney about iPads.
  • Loves producers. Very proud. 
  • Lots of tech hasn't paid dues yet. Will post in the FB group.
• Secretary: Lucy
  • Made Grease Facebook event. Will finish submitting show to various calendars today.
  • Will make Kickball event as soon as details are finalized.
  • Will send out email about next GMs tomorrow if there are no objections. 
  • Emailed the Opening our Doors festival person to request a table to sell Grease tickets at the event for a few hours. 
  • Got rehearsal videos from Ariana to use for Instagram promotion. 
  • Wrote for COMBAT. Tons of fun.
• TA: Caitlin
  • Helped Abby with COMBAT tech. Next year, it might be good to have a universal strike talk with all the groups for expediency.
  • Having a universal computer for sound would also be good for next year's COMBAT. 
  • Will work on striking the lights. 
  • Moved some things from Summer Show in the workshop back to the Space. 
  • Going to reach out to Playwrights because they have a show during Grease build week. 
  • Space Cleaning tentatively will be December 9. Will reach out to friend in facilities about dumpster. Sent Andy a list of things to buy. 
  • Attended SAO hazing training today. 
  • Moved a few tech people around.
  • Need to buy more fireproofing.

Executive Board Notes 9/24/17

Show Check-Ins:

• F&F Weekend: Grease
  • Director: Ellie
    • Rehearsals going really well. 
    • Have all of Act 1 completely done. 
    • Cast is incredible. A lot of talent from freshmen and they are handling it beautifully. 
    • Lots of conflicts, but Act 2 will hopefully be done next week.
    • Doing a lot of character stuff in rehearsal already. Cast is very enthusiastic. 
    • Have all the libretto contracts--there are just two people who need to sign them. 
    • Met with Alicia-- going to send her a list of all relevant costume things. 
    • Figuring out the car. 
    • Figured out final set design. 
  • Asst Director: Lara
    • This week has been awesome. Everyone is so talented.
    • Had problems with several people dropping, but working it out. 
  • SM: Ariana
    • Act 1 is blocked. 
    • Cast is so amazing. People are off book already. 
    • Have had a few music and choreography rehearsals. "Greased Lightning" is blocked.
    • Soft off book is on Saturday. Hard off book is that following Tuesday. 
    • Met with Lara to talk about the schedule for next week. Lots of conflicts, but schedule is shaping up. 
    • Coordinating date for headshots. 
    • Met ASMs-- they're great. Came to rehearsal yesterday. Sent in schedules. 
    • Got key to the workshop. 
    • Planning to meet with Alicia sometime this week. 
  • TD: Alicia
    • Has a crew! 
    • Wood order was placed. Price was more than anticipated, but rearranged the budgets. 
    • Met with Ellie to be on same page for vision.
    • Met with Tsai to go over guidelines. They approved the set design and they gave a schedule. 
    • First tech meeting this morning. Department meetings are being scheduled. 
  • Producer: Sam
    • Snapchat is up and running. Good amount of people have signed up. 
    • Wood order is placed. 
    • Coordinating with Alicia for delivery on Saturday.
    • Met with 3 out of 4 assistants. 
    • Should be good to meet all deadlines in the next few weeks.
    • Rearranged budget with Alicia. 
    • Emailed all the heads with their budgets, so they all have them. 
    • Have a shirt design and the bio form is sent out and due tonight. 
    • Microphones are reserved through SPS. Should have all 16, plenty of extra were something to go wrong.
    • Had photoshoot with the four principle actors on Friday. 
    • Have poster, cover photo made-- ready for approval.  
    • Producer guide needs a little revamp for Family & Friends Weekend shows. 
• Speech and Debate
  • Director: Sarah
    • Read through was great. 
    • Actors are new to acting in general, but all extremely talented. 
    • Holding off on singing and music scenes for now. 
    • First tech meeting was amazing. 
    • Scheduled the next two weeks.
    • Meeting with producers this week.
  • SM: Lauren
    • Had rehearsals and they were great. Love cast.
    • Scheduled the next two weeks of rehearsal. 
    • Met one of the ASMs. 
    • Sending email to cast tonight with schedule. 
  • TD: Francis
    • Had tech meeting. Working on scheduling department meetings.
    • Has an ATD. Her name is Kendall. She's great.
    • Met with Sarah to talk about show things. 
  • Producers: HwaYoun and Elle
    • Met together yesterday to get basic dates. Split up responsibilities.
    • Aiming to have promotional stuff done by October 16. 
    • Making plans to meet up with Sarah and Lauren to plan a promo photoshoot with the cast.
    • Sending out budget emails to all the crews soon. 
• The Flick
  • Director: Lucy
    • Read through went very well.
    • Met with Abby about scheduling for hard/soft off book, blocking dates.
    • Met with David about tech vision. It was very productive.
    • Talked to Tori briefly; meeting with producers sometime next week.
    • Starting blocking rehearsals tomorrow.  
  • SM: Abby
    • Set off book dates and target dates for blocking. Very busy cast, so it could change by a day or two.
    • Got ASMs, met one of them today at tech meeting. She's great. Reaching out to the other one.
    • May need a room for Sunday nights. 
    • Big conflict for one of the actors on a show night. Working it out.
  • TD: David
    • Has an ATD! It's Chrissy, yay. Scheduling department meetings. Grease is first priority because of time constraints.
    • Had great chat with Lucy. 
    • Need to talk to HwaYoun immediately about a set design. 
    • Need to move some money in the budget around. Wants to go into Space and check out wood. 
    • Got rehearsal schedule from Abby. Techies should be dropping in to rehearsals soon. 
    • On track for the next few weeks. 
  • Producers: Angelica and Tori 
    • Angelica has been out of town, but the producers are meeting this week.
    • Have some ideas for promotional material. Excited!

E-Board Check-Ins:

• President: Chris
  • Helped Abby with Ice Cream Social.
  • Helped Abby and Caitlin with Techstravaganza.
  • Had Abby reach out to Rachel about inviting the OB board to Ice Cream Social. Sent a delegation to OBicnic.
  • Getting input from creative teams and board members. Grease process is going so well. 
• VP: Evan
  • Helped out with Ice Cream Social and Techstravaganza. 
  • Dropped in a couple times to Grease rehearsal room. Going to make a point to drop in to other show's rehearsals as well. 
  • Booked Abby's room for COMBAT.
  • Had consultation with someone from the Square. All set to do Tsai and ordered BUPD.
• VPSP: Abby
  • Ice Cream Social and Tie Dye happened. It went super well. Good turnout. Everyone had a fun time. We sold the rest of the t-shirts. 
  • Techstravanganza went really well. Props to actors for acting in the scene. 
  • COMBAT is happening this weekend. Super excited. Someone has reached out about directing and SMing. Meeting Tuesday with other groups to go through the schedule. Will be bouncing to all 3 groups during COMBAT. 
  • Kickball looks like it'll be happening October 7. Had meeting with Rachel about it. 
  • Going to post in the group about shirts.
• Treasurer: Andy
  • Helped Sam figure out wood order for Grease. 
  • Need to call SAO about the Eventbrite for Grease. 
  • Sent the budgets for all the shows out to the producers. Reached out to all of them. 
  • Started group message with all the heads to make contact direct and fairly informal. 
  • Gave Sam rights info that she needed for promotional material. 
  • Will send rights for other shows to respective producers. 
  • Sold out the t-shirts. Going to talk to Lucy about new Troupe merch.  
• Secretary: Lucy
  • Made Facebook events for Techstravaganza, Ice Cream Social, and COMBAT.
  • Sent out reminder email for all upcoming events. Told people to join Facebook group and many new members did.
  • Updated website with full creative teams. 
  • Confirmed time for Opening Our Doors Festival and sent it to Ellie and Ariana.
  • Attended OrgSync SAO training webinar. 
  • Talked to Sam about Grease promo material time frame.
  • Uploaded Summer Show photos to Facebook and Flickr. 
  • Promoted the Grease Snapchat.
• TA: Caitlin
  • Made tech lists, but watching them as people drop.
  • Has ATDs now for both Francis and David and they are very excited. 
  • Went to a Tsai meeting with Alicia as both ATD and TA.  Tsai schedule is better this semester than it was for The Addams Family. No classes this semester in Tsai, so the pit doesn't need to be struck every night. 
  • Planned Techstravaganza. Abby was huge help. Good turnout. All the workshops happened. Will update guide for tips about that. 
  • Talked to Francis and David today about giving Grease priority for department meetings. Tech meetings went really well. 
  • Reached out to Alison about SM guide and she offered to write it. 
  • Talked to Chris about rental procedures. 
  • Went to an SAO safety training this week. 

Executive Board Notes 9/10/17

Show Check-Ins:

• Summer Show Check-Out: Vanya and Sonia and Masha and Spike
  • Director: BK
    • Overall, fun time. Got a lot of interested students.
    • Hard for graduates to direct because of time commitments/post-grad stuff.
    • Some issues with scheduling. For the future, maybe tell everyone the dates way in advance to keep free.
    • Great producers and TD and shout out to Evan for SMing when Erin left. 
  • TD: David
    • Had a good last show. Everyone loved the set and tech.
    • Strike was super fast. 
    • Need a dustpan in the workshop. 
    • Had a lot of fun TDing Summer Show. E-Board made it easy.
    • Make sure that build people are actually going to be in Boston for move-in. Lots of work right up front, but once it's all straightened out, you can sit back and watch it happen. 
  • Producers: HwaYoun and Kobi
    • Great overall; most everything went smoothly.
    • Enjoyed working together. Assistant Abby was phenomenal.
    • Shouldn't start a show at 7:45 PM because there was a lot of confusion. 
  • SM: Evan
    • Good to get experience as a stage manager. Nice perspective for talking to stage managers in the future.
    • The cast was a little tough to manage at times, but overall it was a good experience. 
    • Advice for the future: make sure ASMs know what they're signing on to.  
• F&F Weekend: Grease
  • Director: Ellie
    • Met with Ariana today and set a rough schedule. 
    • Excited for auditions. 
  • Asst Director: Lara
    • Loved Sam's designs. 
    • Super excited. 
  • TD: Alicia
    • Waiting on the set design to be finalized. 
    • Making cut list on Monday with Cait. 
    • Got the key for the Space. 
    • Working on opening up line of communication with Tsai.
  • Producer: Sam
    • Met with Ellie and Lara to get their vision for the show. Ran through promotional ideas.
    • Working on finalizing some logos for Andy to get copyright approval. 
    • Looking into using a car museum for photoshoot spot. 
    • Wood order deadline is this week. 
  • SM: Ariana
    • Have idea of when we want everything choreographed and blocked.
    • Hard off book will be October 3.
• Speech and Debate
  • Director: Sarah
    • Looking forward to the GM and auditions.
    • Finalizing audition sides and director questions.
• The Flick
  • Director: Lucy 
    • Picked out audition sides.

E-Board Check-Ins:

• President: Chris
  • Met with mediators for casting negotiations. 
  • SPLASH was really successful. Great turnout. Handed out all of our stickers. 
• VP: Evan
  • Booked a room for this meeting. 
  • Reserved Student Theater for all rehearsals, performances throughout the year. 
  • Has SM keys for Ariana.
  • Worked on a census report.
• VPSP: Abby
  • Would like to have Ice Cream Social before COMBAT. Interested in combining it with tie-dyeing the old Troupe shirts. Looking at 22 or 23 for that. 
  • Need to pick a date for kickball, so will reach out to Rachel in OB.
  • Need room res for day of COMBAT. 
• Treasurer: Andy
  • Made the dues Eventbrite. 
  • Filled out a form for Grease on Eventbrite, so that will be set up soon. 
  • Did receive a disk with everything for Speech and Debate except some projections. Those should be at SAO. 
  • Still need to fill out a few reimbursements. 
  • Ready to mediate this week.
  • Treasurer training tomorrow from 6:30 to 8.
• Secretary: Lucy
  • Made the FB event for auditions. Will make tech meeting one tomorrow.
  • Sent out GM reminder emails and emails to SPLASH and Orientation signups.
  • 148 people signed up for email list at SPLASH.
• TA: Caitlin
  • Sat down with Chris and Alicia at the set meeting for Grease. 
  • Going to start pushing tech forms. 
  • Need to chop down door frame from Summer Show.
  • There is a wash up in the theater for COMBAT. 
  • Need to talk to Sarah and Lucy about tech meeting.
  • Hyped about mediating.
• Steve
  • Tom is the name of the new Tsai person. 
  • Looking forward to the casting meeting on Thursday. 

Executive Board Notes 9/3/17

Show Check-Ins:

• F&F Weekend: Grease
  • Director: Ellie
    • Meeting this week to set rehearsal schedule and get it out of the way.
  • TD: Alicia
    • Working on set design. 
    • Going to meet with Cait and Chris to get a cut list. 
    • Sam has set a date for the wood order. 
    • Working on the car.
    • Excited to get a tech crew. 
  • Producer: Sam
    • Super excited. 
    • Talked with Andy and Alicia over the summer to set deadlines. 
    • Drew up some logos to submit for approval. 
    • Flyer designs are ready for the dorms. 
    • Preliminary t-shirt designs done as well. 
    • In really good shape. 
  • SM: Ariana
    • Planning time with Ellie and Lara to talk about deadlines.
    • Started taking down conflicts from people. 
• Speech and Debate
  • Director: Sarah
    • Excited!
    • Question about music rights. 
• The Flick
  • Director: Lucy
    • Finished Wishes/Wants/Needs form. 

E-Board Check-Ins:

• President: Chris
  • Assisted other board members with their tasks over the summer.
  • Communication is essential.
• VP: Evan
  • Rooms are pretty much booked for the whole semester.. 
  • Only thing not booked are rooms for COMBAT and audition/rehearsal rooms for One Acts.
  • Worked on gaining SM experience over the summer.
• VPSP: Abby
  • Did a lot of preliminary prepping for the semester.
  • Reached out to other groups about COMBAT. 
  • Planning Ice Cream Social. 
• Treasurer: Andy
  • New Troupe stickers. 
  • Snapchat Geofilter.
  • First Blaze Pizza fundraiser on Friday.  
  • Talked to Ellie about songs for Grease performance.
  • All producer apps are open now. 
  • All rights are taken care of for the shows, except the two songs for the extra performance, which are in process.
• Secretary: Lucy
  • Created FB events for the First GM and Blaze Pizza Fundraiser. 
  • Shared GM event with Class of 2021 FB page. 
  • Updated the display case outside the theater. 
  • Finished Spotlights today.
  • Submitted Summer Show Revival to ArtsBoston and BU calendars.
  • Updated website calendar for the fall. 
• TA: Caitlin
  • Assigned TD and SM for F&F. 
  • Got dumpster for the Space. 
  • Space is ready to go for first Tech GM. OB will be having it the same day in the same space.
  • Re-worked Tech application.
  • Made an SM app. 
  • Making wish list with Andy for Space.
  • Had some issues with lights in the theater. 
• Steve
  • First GM is really important for recruitment. 
• Eric
  • Small problems can become large problems if ignored. Good to think about going into the year.

Executive Board Notes 8/20/17

E-Board Check-Ins:

• President: Chris
  • Met with Eric & Steve to go over everything from the summer.
  • First official E-Board meeting will be on September 3 in IT. 
  • Received librettos for Grease.
• VP: Evan
  • Summer Show Check-In:
    • Scheduled some rehearsals for the August 30 show.
    • TBD on revival rehearsal.
  • Booked rooms for all but COMBAT and One-Act rehearsals for the semester.
  • October 5 is Model UN day so there are no CAS classrooms anywhere. Other than that, no problems. 
  • OB confirmed callbacks for Troupe and OB will be in same building. 
  • Officially stepped in as SM for Summer Show. 
• VPSP: Abby
  • COMBAT is happening soon-- sent out first email a while ago to the groups who have been invited. Will be reaching out again in the next week. 
• Treasurer: Andy
  • F&F Producer: Sam
    • Designed some logo options.
    • Talked to Alicia to designate date for wood order deadlines.
  • Made the event for Summer Show revival. 
  • Submitted an Eventbrite for revival-- should hear back from them soon.
  • Sent Sam all the info for Grease. 
  • Updated the Producer's Guide.
  • Gave Lucy a budget for the display case. 
  • Need to find someone to film Summer Show revival. 
  • Ordered 300 Troupe stickers.
• Secretary: Lucy
  • Submitted Troupe photos to SAO to be considered for posters in their office.
  • Wrote introduction for the administration packet. 
  • Will have new cover photo and poster this week. 
  • Finished up the E-Board Spotlight Sundays.
  • Will try to update display case this week.  
• TA: Caitlin
  • Met with Alicia. Made deadline for when the Grease set should be done. 
  • Talked to Andy about order for the Space. 
  • Reminded directors to work on their WWNs list. 
  • Assigned SM for Grease: Ariana! 

Executive Board Notes 7/2/17

E-Board Check-Ins

• President: Chris

  • Talked to a lot of excited freshmen--about 20. Really interested in different departments.

  • Going to start a Google Doc for gathering Troupe statistics.

  • Went to meeting with FYSOP leaders who were super nice. We will be doing an open dress of Summer Show for them.

• VP: Evan

  • Called show this week. 

  • Waiting on 25Live news. It may come around mid-July.

• VPSP: Abby

  • Gathering Special Projects statistics.

• Treasurer: Andy

  • Contacted Ellie about F&F rights stuff. Shoutout to Ellie for being responsive.

  • Need to call Samuel French to go over discrepancies in song rights for F&F. 

  • Gathered data about ticket sales and membership from the past 3 years.

  • Contacted 5 different businesses about getting donations through for Troupe. If anybody knows of local Boston business that may be interested in getting ad in program, let him know.

  • Had trouble with light board missing cues during Summer Show. Maybe we should talk about getting a new one.

• Secretary: Lucy

  • Promoted Summer Show and tweeted about Producer and TD apps.

  • This week's freshmen were very enthusiastic-- got lots of new views on Facebook and new Instagram followers, yay.

  • Going to look into new cover photo design.

  • New transfer student may be interested in assistant directing one of the shows.

• TA: Caitlin

  • Decided on F&F TD.

  • In process of making a list of stuff we will need for build week.