Executive Board Minutes 9/6/21

EBoard Check-ins

• Siena

  •  GM!

  • Splash!

• Gavin

  •  GM!

  • Splash!

  • Emailed Agganis about student theater, they were not helpful

  • Reserved room for COMBAT

• Emma

  •  GM!

  • Splash!

  • Combat / Yearbook forms

• Liv

  •  GM!

  • Splash!

  • Made eventbrite dues & producing form

• Julia

  • GM!

  • Splash!

  • Wrote and sent the longest email of my life (so far)

  • Posted fall banner and some other things

  • Set up new social media pages

• Katie

  •  GM!

  • Splash!

  • WWN meetings

  • Planning Space Cleaning

  • Made tech form

  • Planning tech meeting

Character Arc Check-outs :,(

• Natalie 

  •  Lots of gushing

  • Need to deal with ppl trying to kick us out

• Jack

  •  What Natalie said lol

  • Definitely more capable and confident after this

• Chris

  •  Proud of techies

  • FYSOP show felt rushed to put together

  • Katie was a lovely ATD

• Angel

• Stella

SKM Check-ins

• Brian

  •  my AD and I met with our TD and Katie, and together we went through our WWN list. A lot of it is very costume and prop heavy, with a lesser focus on settings. Tiamat and the various character costumes will definitely be our main projects going into the show. Overall, though, we're all excited for auditions this week!

• Garrett

• Carly

  •  WWN lists

  • People wanna tech yay!

• Maddie

• Marta

Clue Check-ins

• Natalie

• Gavin

  •  Creative team met

  • Audition form

  • GM!

  • Finding audition sides

• Chris

  •  WWN meeting

  • Creative team met, talked tech vision

  • Getting tech notes together

  • Dead :(

• Ian

  •  Finalizing show dates

  • Starting to lay out schedule stuff

  • Excited to get started!

• Kelly

  •  Looking forward to everything!

Audition & Tech Logistics

• Tuesday-thursday, 6-10

  • People can audition whenever so we need people there the whole time

• Someone will be checking green badges, whether its eboard or an employee

• Set up a slack for auditions? Yes.

  • Gavin will set it up

• Audition rooms: 209 (SKM) and 303 (Clue)

• Set up audition check-in sheet

• Tech

  • Meeting on sunday

    • Creative teams should come if they can

  • Tech form will close on the 14th

  • Space Cleaning wooooo (10am)

Space Cleaning

• Donuts.

• Parsnip. 

• Tech fun.

• Reach out to OBoard?

Techstravaganza

• Skit?

• Pls dont bully Julia in her absence :)

Executive Board Minutes 8/29/21

Check-ins

• Siena

  •  Character Arc Performance!

  • Some communication with Crystal

  • Communicating with presidents about GM

• Gavin

  •  Sicky boy :(

  • Moving things from archive to a hard drive

• Emma

  •  FYSOP. No thoughts. Just fysop.

• Liv

  •  RA. no thoughts.

  • AB funding

    • Wrote out budget for the semester

  • Will be going to SAO morning event thingy

• Julia

  • Fall Creative Team spotlights

  • Worked on Fall banner, planning to post it later this week sometime

  • Went to CA FYSOP show, posted production photos from it

• Katie

  •  TD selections

  • WWN lists

  • Talking beginning of semester things with creative teams

Character Arc Check-ins

• Natalie

  •  FYSOP show went very well!

  • Looking forward to student theater performance next week

  • Revival question: Eventbrite? 

    • What is the capacity for theater? Don’t think so, just mask mandate

    • Are tix free? Past revivals have been ~$7? Do we want to charge this? Less? Free?

• Chris

  •  Do some light stuff in Student Theater

  • Pipe & Drapes, similar props as FYSOP show

• Angel

  • Marta emailed a Google Form to the Character Arc team for goodbye statements

  • I will post again about the final show in the 2025 FB group this week

  • Thanks for the production photos! (email)

• Stella

  •  Natalie did bad :(

She Kills Monsters Check-ins

• Garrett

  •  WWN list

  • Looking into musical things - copyright question

• Carly

  •  Going to complete the WWN list

Clue Check-ins

• Natalie

  •  WWN list

  • Working on scheduling a creative team meeting

• Gavin

  •  Going through script, making notes of cues and such

• Chris

  •  Watched the Clue movie

    • If only we could have Tim Curry

  • WWN list planning

  • Drew a basic set design

• Ian

  • mapping out general schedules for the show, getting myself organized as much in advance as possible (email)

Techstravaganza/ space cleaning combo?

•  Space hasn’t been cleaned since pre-covid 

  • So we really need to do a beginning-of-semester space cleaning

• Make incentives for cleaning

  • Donuts? Gift cards? Tech positions? FYSOP?

• Combine w Techstravaganza? That morning so it’s cleaned by the event?

• Maybe on the 11th? Sometime before tech meeting?

  • 11th, 10-12pm

Planning for Splash

•  We should find a time to make the poster

• Flyer to match facebook banner?

Planning for GM 1

•  Stage Troupe to present 7-8pm in CAS 211

  • Creative teams will give a quick intro of their shows

• Slides!

  • What’s the fun question

    • What makes ur stummy hurt <3

    • If someone had to summon you in a pentagram, what are your 5 items?

Executive Board Minutes 8/8/21

Check-ins

• Siena

  •  Talked to Crystal and other presidents about theater schedule

  • Went to CA

  • Radio thingz

• Gavin

  •  Booking rooms, student theater, BU Beach?

• Emma

  •  Went to CA

  • Went to a meeting with a FYSOP pm regarding in-person show

• Liv

  •  AB Funding

• Julia

  • Did some website cleaning (made Fall season page, updated history)

  • Planning radio play episode & emailing with those involved

  • Posting promo and spotlights

  • Made the first draft of the fall banner!

• Katie

  • Continued reaching out to possible TDs

  • sent WWN lists out to fall directors

  • updated the space calendar 

  • researched light boards for AB funding.

Character Arc show check-ins

• Natalie

  •  Cancelled August 20th show, not wanting to overload actors

  • FYSOP performance on the 26th

    • Brooke is being re-cast

      • Natalie will likely do it to make things simple

• Stella

  •  Make schedule for next week’s rehearsal

  • Natalie will be stepping in for Brooke

  • Will meet with Julia for costumes

• Chris

  •  I met with members of the creative team and FYSOP and made out a solid plan for the in person shows.

  • I’m going to try to have quick conversations with members of the tech team who weren’t at the meeting about the plan.

  • I will also probably be taking over for lights and will figure out what to do for sound for the conference auditorium because it’s not in the same place

• Angel

  •  Coming up with in-person promo

In-person rehearsal for CA?

• Day of for FYSOP performance probably

  • Ask for the first half hour of the programming to rehearse?

• For Sep. 4th, planning to have at least one rehearsal before then

Reimagining BUSTies?

• Photonics already booked for that night?

  • And the following nights?

    • Need to find a new location rather than a different day

• BUSTies is consistently way too long

  • With location change, should parts of the event change as well?

    • Separating roasts into its own event? Cut roasts altogether? 

• We’ve held BUSTies in the GSU underground before

• Roast night in another location, much more casual event?

  • Would definitely help the vibes for each event

• Add a ~senior speaker~ to BUSTies? 

  • Keep the energy celebratory instead of inside joke-y

BU Reddit (Steve)

• Someone’s looking for a woodshop on campus

  • We should reach out to them!

Executive Board Minutes 8/1/21

Check-ins

• Siena

  •  Met with presidents, solidified theater booking schedule

  • Helped gavin with room booking stuff

  • Tried to meet with Crystal but no one ever confirmed the meeting time

• Gavin

  •  Booked a bunch of rooms :)

    • For eboard

    • First GM

    • Auditions & callbacks

    • Rehearsal rooms

• Emma

  •  Not a lotta stuffs

• Liv

  •  STILL DEALING WITH THE PLAYWRIGHT

  • Does she even want her money

• Julia

  • Posting spotlights and CA promo

  • Promoted Clue applications one last time

  • Picked up dog poop. Was not fun.

• Katie

  •  Monitoring applications

  • Making list for AB funding

Character Arc Check-ins

• Natalie

  • Summer show rehearsals continue to be delightful. We met for the first time in about a month last Tuesday, and the cast is doing really well with memorization and their acting as a whole. We discussed the FYSOP performance, and as of right now, three out of four actors are confirmed to be there on August 26th, and our last actor will be either confirming or denying in the next few days. We’ll go about finding an understudy if they’re unable to be there. I also spoke with the cast regarding cancelling our August 20th virtual performance in favor of allowing actors to pack and enjoy their last week of summer; the cast seemed relatively neutral about either option, and I believe Emma was leaning towards cancelling. Finally, I talked with Emma about having an in-person Revival show on September 4th, considering we will have the in-person FYSOP show as a precedent. Please let me know if y’all think this is possible, and how I can help make it a reality. (email)

• Jack

  • We had our first two rehearsals since the hiatus and they both went very well. We’re still waiting on one cast member’s availability for FYSOP. Things are just generally going well and I’m looking forward to hopefully having that FYSOP performance assuming everything is cleared. (email)

• Chris

  • I reached out to Ella and confirmed she’ll be there for the show on the 6th to do sound. Just a heads up in advance, I’ll be out of town from the morning of the 6th to the 9th with pretty limited wifi so if something comes up I won’t be able to fill in, but I doubt something will and I know directors have helped in the past. Unfortunately Ella won’t be in Boston for the in person performance on the 26th, but I can absolutely do sound and lights or find someone if needed. Everyone else on the tech team is in FYSOP so I don’t think it should be too much of an issue, but I’ll reach out to see if there’ll be any conflicts. I’m also going to see if I can meet with directors this week or next about ironing out the in-person tech details. I’ll reach out to the creative team with a when2meet link later tonight or tomorrow to arrange that! (email)

• Stella

  •  Scheduling rehearsals for next week

  • 2-3 rehearsals this week to get things back in motion

• Angel

  • I think graphics/posts for the remaining shows are ready to go once the FYSOP date is confirmed. I can also ask the Character Arc chat about that soon. (email)

Revival show/student showcase performance(s)

•  FYSOP performance: August 26th

  • Should find a time to rehearse beforehand, make things work in person

  • Ask Aidan and Neha for rehearsal space???

• Student Showcase: September 4th

  • Do we want to do our revival show at the same time?

    • We could do it on the 3rd?

      • But then we lose Splash promo

    • Just do the show earlier in the evening?

      • Like 6 or 7 - Showcase is at 8

• Do we want to be a part of Student Showcase?

  • It feels like more of a singing/dancing sort of show

    • nah

Presidents meeting recap

•  Revised dates are in the drive

• OB doing in-person special projects but no full show other than F&F

• One Acts and Miscast 

  • 1st weekend of December

    • Miscast on Wednesday the 1st

    • One Acts over the weekend

      • Do we want to do 1 or 2 performances?

        • Just Saturday the 4th might be best

Be Safe BU coalition

•  Coalition linked to sexual assault protests

• We’re definitely down to join

SAO organization day - sep. 12

•  Treasurer (Liv) needs to go, along with one other E-Board member

  • Liv needs to confirm her ResLife schedule before choosing a time to go

SAO open forums aug. 3

•  2 meetings (morning & evening) to get questions answered by SAO staff

  • Anyone can go to either one

Project Empathy

•  Performance project

  • Actors paired up, perform monologues about each other

    • Empathy connection and such, sorta similar to Theater in Action

• Would we be interested in adding this to our season this year?

  • Sounds interesting, but it’s more of a workshop than a show

    • Might consider it as a special project thing in the spring? But probably not

Radio (2 things)

• How to air the FAQ

  • Steal SadBoiHours slot?

  • Or upload to youtube

• Radio play

  • More of a cold read than a performance

  • Dish out roles instead of auditions

    • Find public domain radio plays, Siena and Julia will pick one

Executive Board Minutes 7/25/21

Check-ins

• Siena

  •  Finished calendar events

  • Closed F&F forms and reached out to applicants

  • Corresponded with SAO, meeting with Presidents tomorrow

• Gavin

  •  25Live training (woo!)

  • Ahhhh in person makes me eeeeeeee

  • Radio show for Clue

• Emma

  •  Talked to FYSOP regarding Character Arc or ST panel thing

  • Emailed yearbook - pausing until school year starts

• Liv

  •  nada

• Julia

  •  Worked on some Canva ideas

  • Posting Character Arc Promo and Spotlights

  • Emails about fall shows and promoting applications

• Katie

  •  Made Space schedule

  • Monitoring applications, not much action

Character Arc check-ins

• Jack

  •  Nothing to report, just vibing between shows

• Chris

  •  Emailed: planning to reach out to teams soon regarding in person performances

• Angel

  •  Going to send new graphic with revised dates

August performance

•  Now scheduled for August 6th

  • Will update on producing end, Facebook event, etc

• How to get things back up and running again

  • Stella making a schedule

  • Assuming they’ll be okay

• FYSOP Performance

  • Still in the works on communicating with PMs, figuring out what we could do

  • If not, revival show Sep. 4th could be in person??

SAO, Allocations Board

•  Crystal emailed about all groups’ fall dates

  • OB needs to add their dates, Siena meeting with presidents tomorrow to finalize

• Moving forward with in-person events, still waiting on any specific restrictions

• Allocations Board

  • Allocates funds through SAO to student groups

  • Steve: we usually do apply, even if we’re rejected the funding opportunity is great

  • Liv: Sunny said we probably don’t have to apply, but we can discuss further

  • Katie: A new lightboard would be lovely.

    • We expect SAO to fund most of F&F

Executive Board Minutes 7/11/21

Check-ins

• Siena

  •  Worked on radio

  • Re-approval with SAO - make sure we have a place for edited constitution to send to SAO

• Gavin

  •  Nothing to report :)

• Emma

  •  Emailing with yearbook team

  • Went to Character Arc last week

• Liv

  •  Still no solution with Character Arc playwright

  • Did radio show last week

  • Some yearbook stuff

• Julia

  • Posting spotlights and Character Arc promo and She Kills Monsters stuff

  • Radio recording

  • Correspondence on some instagram messages, emails, website questions, etc

• Katie

  • Monitoring F&F apps

  • Finishing Clue apps 

Character Arc

• Stella (2 weeks ago)

  • Scheduling rehearsals before most recent performance and between now and august

  • Scheduling make-up performance

• Natalie (2 weeks ago)

  • Jack and Kitty taking more leadership in rehearsal room

She Kills Monsters Application Extension? And how this affects Clue apps

• 2 SM applications have been submitted

• None for TD

• 1 for Producer

• 1 for AD

• SM and Producer can be closed. We need to extend TD

  • Just reach out to people instead of fully extending?

• A lot of people want to TD for Clue, not as much F&F

  • Change TD application to “Fall TD” rather than for a specific show?

• TD for the first in-person show in a year feels intimidating, might be why no one is applying

• Check in with Brian, see how he feels about this AD applicant 

• Clue Applications will go out on July 15th, close on the 30th

  • Release the new TD form with these forms

Stage Troupe x WTBU Radio Play - Scripts! Help!

• Radio play will air as our last episode - in 5 weeks!

• If anyone has script suggestions please let Siena know :)

• Tech - show runner, sound engineer, effects person, etc

• Reach out to incoming freshmen for the radio play!

  • Include interest forms in Thursday’s email

Fysop

• FYSOP wants Character Arc to be part of their programming!!!

• Programming team wants Character Arc to be in person for their performance

  • Can we do that? Would be the 26th of August

• Or, we could just show up and do a panel about Troupe or something along those lines

• Baby Combat? Baby Techstravaganza?

  • Troupie Staff Leaders can be involved!

• Do a talkback, play a clip from Character Arc? Maybe get Character Arc people to do a talkback?

• Don’t want to give a certain yes or no yet, need to talk with the Character Arc Team

• Emma will tell them about our thoughts, keep us posted

Executive Board Minutes 6/27/21

Check ins

• Siena

  • Corresponded with steve about SAO stuff

  • Talked to varsha and kitty about radio show tech

    • They’ll be doing sound and graphics

  • Planned radio 

• Gavin

  • Nothing much

  • Looked at videos about 25live

• Emma

  • Met with Zowie from WM about VPSP

• Liv

  • Did yearbook stuff

  • Playwright messaged back and the rights are all right ;)

• Julia

  • posting character arc stories

  • sent out the f&f email yesterday

  • working on spotlight sundays

• KT

  • Changed the formatting for F&F forms

  • Made the Clue forms ahead of time

  • Reached out to radio tech ppl

  • Did Priya’s form

• Steve

  • SAO nonsense

• Creative Team

  • Jack

    • Recorded episode for radio show

    • Cancellation happened and trying to reschedule

  • Kitty

  • Natalie

    • Had jack and kitty take over

    • Very grateful :)

    • Cancelled show - looking to reschedule

    • Did the radio show

  • Angel

    • No major updates

    • Emailed about cancellation

  • Chris 

Open Board

• Date in mind for rescheduling Character Arc  - maybe in August?

Executive Board Minutes 6/20/21

Check-ins

• Siena

  • Character arc producing

  • Went to character arc and led first talkback

  • Re-registration went through; Blackboard/25Live access in July

  • Forwarded 25Live resources to Gavin

• Gavin

  • Went to character arc

  • Helping with yearbook

• Emma

  • Yearbook committee

  • Wandering Minds VPSP meeting

• Liv

  • Name tags

• Julia

  • Character arc promo

  • Sent the links email

  • Touched base w/ Brian for AD form

  • Natalie and Gavin don’t want an AD for Clue

    • Should get Clue creative team forms out ~July 15

  • Went to character arc

• Katie

  • Went to character arc

  • Tech show producing form

• Steve

  • Re-registration denied, resubmitted with changed positions

Summer Show Check-ins!

• Kitty

  • Talkbacks and shows were successful

  • Natalie taking more of a backseat

  • Jack and Kitty ran their first rehearsal

• Jack

  • Shows have gone well

  • Kitty and Jack more in charge

• Chris

  • Filled in for Ella doing sound and can again in the future

• Angel

  • Posting promo but not making anything new

  • Request for promo on WTBU, FreeP, BU Today again (Siena will handle)

Radio show tech

• Two people interested

• Katie reached out, Siena will nudge and get them involved

• Social media promotional materials (Kitty); sound engineering (Vanya)

Fall creative team forms

• F&F: She Kills Monsters

  • Post/send out by June 23; due July 10

  • Brian making AD form

  • Liv making producer form

  • Katie making TD form

• Mainstage: Clue

  • Post/send out by July 15; due July 30?

Executive Board Minutes 6/6/21

Check-ins

• Siena

  •  Planned and attended summit

  • Started WTBU stuff

    • Recorded first episode - will air this Wednesday!

• Gavin

  •  Started moving archive to hard drive

  • Went to summit

• Emma

  •  Got keys from Zach

  • Went to Space/Student Theatre - all is well

  • Character Arc ReadThru

  • Went to summit

• Liv

  •  Got the rights to Character Arc!

    • Facebook for the win

  • Went to Summit

  • Has the nametags!!! In boston but yeah

• Julia

  • Went to Summit this morning, took the minutes, very insightful and helpful

  • Working on Spotlights for Summer show (first batch posted tomorrow!)

    • Communicating with Angel to coordinate promo posting

  • Recorded first episode of Radio show 

    • Promoted radio show on instagram, added links to our linktree

  • Solidified summer schedule (last week)

  • Sent out Spotlight forms (last week)

• Katie

  •  Went to summit

  • Summer show tech things

Summer Show Check-ins!

• Natalie

  •  Did the Read Through

  • Rehearsals are going smoothly!

  • Started (and have since finished) blocking

  • Ahhh tech week!!! Show on Friday!!!

  • Incorporating director teaching into post-rehearsal time for Jack and Kitty!

• Chris

  •  Met with techies, sorted out what needs to be done for the show

  • We have most of what we need, just a couple things left to sort out

• Angel

  •  Logo and info post going out tonight

  • Make facebook posts in various groups later this week

    • Remember to engage with these so more people see them!

Character Arc June 18 performance

•  This date is a university holiday - we cannot have a performance?

  • Not an “emergency closure” so we’re technically allowed to have one

  • Up to us what we wanna do here

    • Postpone? Cancel? Do a ~matinee~ on Sunday (fathers day)

      • Definitely can't do it Saturday, the actual holiday

• After a poll: we will keep it on the 18th

Discussion of summer show participation

•  Everyone: please try to come to this Friday’s show!!

• Try to come to at least 1 or 2 others beyond that

  • Be sure to reshare any and all promo that goes out

Someone tell Liv how to make a Zoom webinar <3 not that deep no worries

•  She can do it! :) woooo yay liv

Outreach for summer show

• Reaching out to freshmen to promote the show!

  • Find the ones who like theatre on the fb 2025 page 

Radio updates

•  We recorded an episode last week, but it didn’t air

  • Re-airing it this Wednesday

• Building an episode calendar based on ideas we have from interest form

• Radio play of some sort!

Boston University Theatre Summit 2021

June 6th, 2021

Summit Takeaways / Action Items

SAO

• Go around Dean B

• Crystal Eusebio, Bryan Adams, SARP contacts, Katy Collins

Going public with a statement about admin’s response to SA support

• Nat sent an email with a link to shared google drive and created a folder for Campus Arts SA Response 

  • Things to put in that folder: Summaries and rough dates of past meetings, basically let’s put together the most comprehensive timeline of the issue that we possibly can 

  • Shared statement Doc 

Community Engagement 

• Groupme for all EBoards 

• Facebook group for all membership 

• Google calendar for all groups: one for events, one for tech

• Spreadsheet 

On-stage Intimacy

• Workshops for all members, an HTC event?

• Figure out how we will fund this :)

Minutes

• Room reservations

  • Still unsure - cannot access 25live 

  • There was a spreadsheet created with student theater times

• Zowie met with Dean Elmore about performances

  • SOT student asked him

  • They are hoping for in-person performances

  • Performers w/o masks and audiences with masks

• Isa about SAO contacts

  • In the drive, there is a spot with other contacts

  • Crystal and Brian are very responsive

• F&F

  • No updates so far - don’t know the location yet

  • Natalie - does everyone have a show?

    • WM - has a show but no director or TD

    • SS - has a show and director

    • OB - nothing yet

  • Maybe use heaters for the outdoor festival

• Response to harassment, exclusion, etc

  • BUSS and WM sent out a joint message about a no-tolerance policy

  • Anonymous tip line

  • In response to that statement, dean B reached out

    • Meeting - dean b was upset that there was an anonymous tip line

    • They refused to take it down!! Yay

    • Dean B is still being spoken to - they want more trust with SAO and SARP

    • Zowie - felt like they weren’t being listened to 

    • We all want the same thing

  • Ana - feels like there is not enough existing guidance about how to deal with accused

  • Isa - SAO is bad at supporting students, essentially

    • Dean B seldom gives straight answers

    • Onstage intimacy helped 

    • Again, going through other channels

    • Briand Adams helps a lot

    • SARP can be helpful

    • Still doesn’t help change policy

  • Nat

    • It is on us, and that’s not right

    • Dean B feels like an obstacle

    • Going through Katy Collins is super helpful

    • BU responds better to public outlash

    • Maybe it’s time to get public about him and also how there is no protocol

    • BU students have a strong voice

  • Zowie

    • Dean B “doesn’t know” - a sort of facade of caring

    • Agrees - should go public

  • Kiara

    • There was another meeting where Dean B didn’t even show

    • Wants alumni to help - even in statements

  • Gayane

    • Going public means we need to meet a bit more - draft statements

    • We have to be careful about whose name we bring up

• Natalie

  • Will this make it more difficult to work with SAO in the future?

    • There are other things we need to tackle with SAO but these issues are at the forefront

• Isa

  • Partnering with other groups that experience similar issues

    • Acapella 

      • Past rivalries have kept us from all working together on issues like this

• Nat

  • Create a shared google drive between all four groups to work on joint statements, graphics, etc

  • Contact sheets with all of our resources

    • Already a shared drive between all groups that exist, use this to continue this work

• Communication between groups

  • Siena

    • We all seem to have our own communication styles

    • How to adjust and gain more communication

      • More president meetings

      • Open dialogue with what’s happening in each group

      • Attending each other’s events (as well as our own)

        • Visibility of a united front

        • Showing members we’re all friendly, professional, supportive, and engaged

  • Nat

    • 3rd year on an EBoard

      • In the past, there’s been competition between the clubs

        • This needs to stop

        • We’re all equals, we’re all students

          • Some of us have more members or shows, but at the end of the day we all have the same missions

      • We all need to be more supportive of each other this year, things are looking far more hopeful already

  • Gillian

    • Is there a GroupMe or some other form of communication between all theater groups?

      • We can certainly make one

        • One for all EBoards, maybe one for all membership

  • Carrie

    • Facebook group for all BU theater members

  • Siena

    • Can put promo for shows in there, audition calls, etc

    • Opens more opportunities for intergroup participation rather than only being in one group always

  • Isa

    • Group relations cannot be only EBoard, need to include membership

    • But sometimes, memberships can be mean to each other

      • We shouldn’t be talking other groups down, particularly in a professional capacity

        • We are all FRIENDS. Not RIVALS.

  • Aidan

    • Google Calendar 

      • BU Theatre Calendar should exist

  • Zowie

    • Even if you don’t use Google Calendar, just having some sort of shared schedule would be incredible

      • So everyone knows when other group’s shows are happening

  • Nat

    • GroupMe for all the EBoards

    • Facebook group for all memberships

    • Google Calendar(s)

• Community Engagement

  • Siena

    • Re-establishing opportunities for those of us who have really lost out this past year

  • Zach

    • Part of the rivalry stems from a want for comradery within your own group

      • Instead, reestablish things like bu theatre kickball

      • Find new ways to share the Space

    • It would be nice to have SAO’s help on many of these things, but they haven’t really been doing anything for us 

      • It’s like we’re doing SAO’s job

• Covid19 Protocols

  • Zowie

    • Play it by ear

      • Seeing how the university handles it come the fall, will likely have to revisit this come august

• Multi-group Events

  • Siena

    • BUT Formal

    • Bring back Kickball?

    • Kahoot?

      • Merch giveaways

  • Natalie

    • Hosting the formal

      • Reverse-alphabetical order

        • Would have been Troupe this past year

        • 2022: Shakespeare?

  • Nat

    • Make it a collaborative effort rather than a single club hosting?

      • Especially with our plans for more inter-club interaction, this is definitely a good idea

  • Siena

    • Forming a committee comprised of members from all 4 groups

  • Zowie

    • Whoever’s year it is is in charge of it overall, but the other 3 groups can form a committee with the hosts

• All-Group Collaborative Mission

  • Siena

    • We all strive to have the same mission

      • Making art and supporting each other in that process

• DEI Work

  • Siena

    • Collaboration between groups

      • We hear from someone more experienced with DEI work than ourselves

      • Create shared resources

      • Maybe have a speaker come in, collaborate with HTC?

• On-Stage Intimacy

  • Isa

    • Troupe brought in Laura from Theatrical Intimacy Association

    • Did a workshop with us, very engaging and helpful

      • A great resource for compassionate teaching in general

      • Book: Staging Sex by Chelsea Pace and Laura Rikard

  • Gayane

    • Did a similar workshop in New York, can put those resources in the shared drive

      • Can we make these learnings a standard yearly operation? This needs to be a common practice

  • Aidan

    • All leadership, directors, stage managers, should be required to complete this type of training

      • Semesterly 

  • Siena

    • Should encourage membership to learn these methods and attend training even if their show does not include these intimate themes

    • Could bring in someone more qualified than any of us

    • A separate HTC event, can change a bit annually, focus on different things

  • Zowie

    • Backing Siena up - no matter the show, there is constant physical interaction in theatre

      • Even something as simple as a handshake, a hug, etc

  • Zach

    • When Troupe did our workshop, there was a fee we had to pay for our speaker

      • Ensure this initiative is sustainable, not too expensive if we do it every semester

    • Including EBoards, creative teams, other interested members - may require multiple trainings per semester

  • Reed

    • Standardizing processes

      • EBoard elections happen on the same time basis

      • Deadlines for applications (creative teams, pitches, etc)

      • We already do auditions together, so this would make sense

  • Isa

    • Presidents group chat

      • Should establish group chats between each position of each club

      • Streamline communication

  • Nat

    • In order to accomplish this, make a shared spreadsheet of all of our names, positions, emails, phone numbers? etc

  • Emma

    • If we use Slack, can create different channels for these group chats

• Other general things

  • Audition planning

    • September 7th-10th?

    • Splash on the 4th

    • No Classes on the 6th

Executive Board Minutes 5/23/21

Check-ins

Siena

• Talked to SAO and Dean B about theater bookings

Gavin

• Looked through Rob’s archived stuff

Emma

• Elements of Theater planning stuffs

Liv

• Went through and deleted wordpress

• Renewed website domain

• Met with SAO

• Producer applications

• Ordered name tags

• Elements of theater stuff

Julia

• Deleted the Wordpress with Liv’s help

• Uploaded last weeks minutes to the blog

• Updated summer show site page with tech & producing lists

• Graduation post on Instagram

Katie

• Tech recruitment

• Made tech lists

• WWN meeting with directors

Steve

• Nothing :) 

Summer Show creative team check-ins

• Natalie

  • First meeting! Talked auditions, general process

  • Held auditions, it went really well!

  • First read-through is on Tuesday

  • Creative team meeting before read-through

• Chris

  • Met with Katie, WWN list

  • Meeting with techies soon

  • Made a google drive for the tech

  • How to hold tech rehearsals?

    • 1 tech week, then refresher rehearsals between each show?

    • Another full tech week in August? 

Facebook Outreach for Summer Show

• We should directly reach out to class of 2025

• Not ~~stalking them~~ but stalking them

• Comment on posts if people mention they like theater!

  • “Dm me!!!!!1!”

website reminder - eboard page info

• Send Julia your stuff :)

Archive stuff?

• Gavin’s ~box~

  • Hard drive, network drive

    • There’s STUFF

    • Show recordings

      • Can’t make shows public, but what about one acts?

  • Envelope of stuff too

    • Addressed to Steve oooh

• Is there a physical Troupe archive?

  • Play library in the space

  • Along with some filing cabinets 

  • Cassette tapes

Gmail Phishing with TA account

• Being told you’re copying bu stage account

• Rename the account? Stage Troupe → Stage Troupe TA

  • Less similar to stage account

Executive Board Minutes 5/16/21

Check-ins

Siena

• Submitted wtbu application for summer programming

• Theater summit: June 6th 11am EDT

• Made google calendar

Gavin

• Got big box of stuff from Rob

• Has started looking through said box

Emma

• Sent out summer show forms

• Helped directors run auditions

• Sent out cast list with Julia’s help

• Promoting tech sign ups

Liv

• Producing forms for Summer show

• Updated RedBubble

• Changed contact info on treasury accounts

• Inquired about summer show rights

Julia

• Working on changing passwords on all the secretary stuff, learning the sites, etc

• Emailed about F&F decisions and Fall Season announcement

• Promoted Character Arc auditions and tech forms

• Helped with calendar organization

• Working on a summer timeline (will address later)

Katie

•  Promoting tech forms

• Started assembling a summer show tech list

Wordpress

• The squarespace was just a clone of the wordpress

• Check the site, move anything important to Squarespace, and then delete it

• Create a gallery of old promo?

Summer Show

• Start check-ins with directors + creative team next week

• tech applications

  • We still need a TD

  • Kind of a bare bones team but would do the job

• Communication methods

  • Once we have a creative team, rehearsals should begin

  • They’ve yet to reach out to the cast

• Making sure distribution of power is equal among 3 directors

Open Board vs Closed Board

• CLOSED

  • Dealing with anything that involves specific people

  • Group decisions that will be announced later

  • We don’t talk trash here so don’t hype it up like we do

Executive Board Minutes 4/25/21

Open Board 4/25/21

E-Board Check Ins

Isa

• Skit with Siena

Rob

• Has pit scripts from Carrie for If/Then, going to ship them soon

• Worked on skit

Natalie

• Skit with Emma

• Lots of BUSTies stuff

• Talking about summer show, getting that ball rolling

• Assassins

Sunny

• Clue rights!

• Merch stuff for RedBubble!!

• Check cleared from Sunny’s bank account to SAO for TA event funds!

Kendall

• Met with julia

  • Alumni network

  • Skit!

  • Secretary guide

• GM email

• Rebranding work

Zach

• Skit with Katie

Steve

• Worked on slides & script for BUSTies

Baby Board Check Ins

Siena

• Skit with Isa

• Baby board met with Emma about video and recorded rest of it

Gavin

• Got in touch with seniors about grad cords!

Emma

• Texted everyone with skit pieces, collected them and put them together

• Filmed them all!

• Talked with Natalie about BUSTies

Liv

• Filmed everything

• Talked with Sunny about RedBubble

• Requested rights for Clue!

Julia

• Filmed everything

• Met with Kendall!

Katie

• Filmed everything!

Fall Semester Dates

• Isa and Siena are meeting with the other presidents this weekend to figure out the dates for next semester!

  • We should narrow things down before this meeting

  • Clue: rights requested for 11-13th of November

• Move Clue to the next weekend? 19th-21st?

  • Liv doesn’t think this will be an issue rights-wise, they’ll discuss tonight and get back to us

  • Steve thinks it should be okay, rights can be shifted a bit

• Sept 17-19 for Techstravaganza

• Sept 24-26 for COMBAT

• Nov 11-13th for Clue

• Dec 1-4 for SP (One Acts) 

F&F Pitch Questioning

• Next Sunday’s E-Board!

• Kendall: email them - 7PM, 7:20PM, 7:40PM

Digital Script Library

• We have a physical script library, we could have our own digital script library!

• Password protected or only E-Board is allowed

• Natalie is offering to work on getting it started!

• Steve says as long as it’s not something that’s widely spread around, that’s okay 

  • Keep it an E-Board only resource!!

• Most efficient way to collect them - through the stage@bu.edu email

  • Kendall: go through the email this week and find any PDFs floating around!

• We should keep a library of student-written works

  • Download Already Home libretto

  • Kendall: find these

Alumni Network

• Alumni Newsletter: once or twice a semester, send out an update on what Troupe is doing, specific to alumni, etc. 

• Starting a Troupe calendar? - use the squarespace website calendar tool again!!

• Troupe by the Numbers! ~Troupe Wrapped~

  • 8 new members?

Troupe Piano

• Isa is graduating and moving so our friend the piano needs to Go

• He lives in the workshop, but now the workshop is full of testing supplies?

• Is there someone who will be here all summer who can take him?

• He will be in the workshop at the beginning of next year!!!! For future reference<3

RedBubble

• Will replace future individual show merch purchases!

• Kendall: Get ED logos in

• Put store link in linktree

• Currently is linked to Sunny’s account - Liv can choose how to change this

Executive Board Minutes 4/18/21

Open Board 4/18/21

E-Board Check Ins

Isa

• Met with Siena

• President’s Meeting

• Working through 5 Year Plan

Natalie

• Nom Com stuff, held it today

• BUSTies voting is ready for tonight

• Met with Emma about VPSP stuff

• Delegated BUSTies stuff

• Posted about BUSTies and senior video

• Showcase didn’t happen - minimal interest, everything fell off this past week

  • Not worth doing it - sucks, but was probably the right decision

Sunny

• LinkedIn group isn’t active - probably not worth revitalizing

• Joined FB alumni group

• Met with Liv to discuss transition stuff

• Working on documentation stuff

• Met with Kendall

• Working on 5 year plan, potential future projects

Kendall

• GM Promo, GM slides

• F&F extended pitches info

• Coordinated with pitch teams

• 5 year plan stuff

• Julia & Kendall stuff postponed

• Met with Sunny about stuff!

  • Gave him the keys!!!

Zach

• Got keys back from Katie

• Met with Gavin throughout last week, interviewing and discussing TA candidates

• Put together list of seniors with Natalie

• Will mention during GM for space signing

Steve

• Pulled together Qualtrics Surveys

Baby Board!

Siena

Gavin

• TA Interviews

• Talked about candidates

Emma

• Met with Natalie about BUSTies things

• Reading committee yesterday

  • Will be introducing it in the GM

• Nom com

Liv

• Did reading committee and nom com

• Met with Sunny and discussed transitional affairs

• Discussed some projects for the next few weeks!

Julia

• Voted for Nom com

• Organized meetings with Kendall - will do it next week!

F&F Updates

• Pitch deadline extended

• We will open it up to mainstage teams to repitch for F&F

Troupe Archive

• Position specific emails?

• Usually gmail - BU hasn’t given out individual emails

  • BUTroupeSecretary@gmail.com

  • Would streamline communication a lot

• TA - specific position that may need this position specific email

• Could make sense to give all of EBoard access to the stage email

  • Individual tabs/folders for each position

  • Let’s do it!

  • Kendall will pass the torch to Julia and she will pass the torch to baby board

TA Applications

• TA Zach’s recommendation: Katie Greene

• Baby Board Vote: Unanimous!

Executive Board Minutes 4/11/21

Open Board 4/11/21

E-Board Check-Ins

Isa

• Already Home!!!!

Rob

• Arranged to pick up If/Then

Natalie

• SAAD Committee

• BUSTies Planning Committee

• Already Home Launch Party, gave speech!!

• BUSTies roast workshop!

Sunny

• Already Home Launch Party!

• Giving Day stuff!!

• Reached out to all attendees from past 2 shows via Eventbrite

• Reached out to Steve for help with alumni

  • Emailed Michael (he didn’t respond)

• 147 donors! $2947.99 + $500 !!!!!

• Donation to Project Teal approved

Kendall

• Promoted Giving Day!! - made graphics for instagram, facebook, stories, monitored communications; posted a recap and thank you

• Already Home Launch Party facebook event & promo

  • Went to AH!! Monitored room

• Elements Workshop: Roasts promo and event

Zach

• Started gathering names for seniors ready to email them for space signing

• Hosted the Set Design workshop

• Posted about TA apps which are now closed

BUSTies Name Assignations

• Mainstages vs. Performances

  • In the past, Charity Show has been included under mainstages

Reading Committee

• Rob is taking over for Natalie this semester!!

Pitches

• Extending pitch due date to April 16th

• Isa will edit the F&F pitch form and send it to me after this meeting

• Personal outreach to those who were interested in pitching

• Post some reminders for the very end of pitch submission

Summer Show

• Emma will handle initial reading of Summer Show pitches and bringing to E-Board

Executive Board Minutes 3/28/21

Open Board 3/28/21

E-Board Check Ins

Isa

• In touch with presidents about F&FF

  • Unfortunately haven’t met with Dean B yet, but have sent him decisions

• Already Home Stuff

• Crisis plan

Robert

• Wrapped up Gorges

Natalie

• Made all forms!!!

• Met with Emma about VPSP stuff

Sunny

• Webinar stuff for Gorges

• Giving Day info session

• Already Home producer meeting!

• SAO got back about donation amount - gave an exception

  • Submitted full amount to Project Heal!!!

Kendall

• GM slides/promo

• Drafted email 

• TA App to website

• Gorges Motel promo!!!

Zach

• Gorges Motel

Steve

• Saw Gorges Motel

• E-Board voting qualtrics

Gorges Motel Check Outs

Natalie - Director

• Cast and crew was amazing!!

• Minor tech issues, audio issues, nothing too major

• Sunny sent the first two recordings

• Large cast was hard to manage at times

• Playing the role of director & SM was tough

  • SM could have been beneficial for this production definitely

• Some issues of people being late, dealt with on personal level

• Big issue with cast not filling out weekly scheduling surveys

Gavin - AD

• Large cast was great, had a lot of cool people and new members!!

Katie - TD

• Such an amazing time!

• Tech crew was awesome, Ella was amazing and so helpful!

• A few minor tech issues, backgrounds, sound quality - things that are hard to control

• Always a few people who don’t respond - Katie & Ella had to pick up some slack

• Zoom vs in-person - tried to add in elements of in person, doing filming in Student Theater was great!

Ella - ATD

• Lovely production to work on, especially as a first production with Stage Troupe

• Very excited to do in person theater with Troupe; being able to observe and learn the Troupe process and work with wonderful people 

E-Board Turnover

• Invite the new board starting next week

• Knowledge transfer, however that happens

  • Make them aware of everything

• Meet with new person in your role

• Involve them in the planning for next year

• Turning over keys

Executive Board Minutes 3/21/21

Open Board 3/21/21

E-Board Check Ins

Isa

• Constant communication with other presidents about Dean B meeting

• Already Home stuff

Rob

• Wrapped recording for Stage Troupe documentary!

• Prop & costume delivery for Gorges

Natalie

• SAAD Nom Com form sent out - have a few signups already!

• Already Home meeting!

Sunny

• Attended Already Home meetings

  • Working on merch!!! - David has talked a lot about RedBubble

• Waiting for Eventbrite money to come in for the Project Heal check

  • Sunny asked SAO for an exception 

• Waiting for check to submit to SAO

• Webinar registration is all set

• Cancelled purchase request bc SAO wasn’t getting back in time, venmoed Katie from TA event money for her reimbursement

Kendall

• Nomination email to membership

• Email to nominees with what to prep for elections

• Connected with members about Nominations

Zach

• Helped with Gorges Motel for filming in the Student Theater - doing it tomorrow!

• Finished TA application, writing FB post right now!!

Steve

• VPSP candidate reached out with questions about Kid’s Show

Gorges Motel Check Ins

Natalie - Director

• Full tech run tonight!!!

• Off book, working with monologue memorization

• Went to Student Theater today and yesterday to finalize laser show, will be filming tomorrow

• Have been some issues with tech teams not responding to TD/not coming back with necessary materials in time

• Natalie will reach out to us if they need any support, TD and ATD are amazing and everyone is supporting each other

  • Will keep us updated on how tonight goes 

Pitching? Fall semester?

• Decisions: Pitch GM date, what people are pitching for, parameters for those pitches

  • No musicals, asking for flexible contingency plans for virtual possibilities

• Two regular mainstages or F&F and mainstage

• Additions to Pitch Form

  • No musicals

  • Team must be prepared to pivot their vision if things go virtual - flexible plans

  • Add a question to the form about how they will ensure their tech vision can function in person or virtually - and how tech will be fully involved

  • No non-BU involvement 

• F&F Outdoor Festival - everyone is on board!

  • Now we have to secure the space and iron out timing/logistics

  • We will hopefully have clearer answers on that after meeting Dean B this week

    • How long can we have the space? How long will these time slots be?

    • Can we get the space for 2 weeks instead of just 1?

  • Each group would prepare something corresponding to their group

    • Time slots over the weekend, each group would present

    • Each group will have their own pitch process, would be autonomous in their own section of the festival

    • Collaboration would be putting it together as a festival

    • WM and SS have been thinking full plays

    • Issue: tech runs, multiple groups vying for that time

      • Will be good to iron out length beforehand

    • Common theme? Format? - brainstorm about this!

      • Resilience, hope at the end of the tunnel 

      • Isa will bring all of these questions up to Dean B & groups

• Pitch GM - 

  • Pitches due April 11th, Pitch GM April 18th

    • Flexibility to move pitch due date to 16th if we don’t have enough interest

• NEXT GM:

  • ALL pitch info!!!!!!

  • EMAIL will go out that night on the 28th

  • 6PM EDT

• SAO - Fall calendar for Student Theater?

  • They have no information whatsoever

  • Might be worth talking with other groups and letting SAO know what happens

Special Projects

• Having all deadlines on the same date - Everything needs to close april 3rd

• Summer Show Pitches

  • Typically in April

  • Pitches due when all pitches are due - 

  • Form - Natalie will see if there are other details for Isa to add

  • Every orientation session

Check Outs

• Isa

  • Pitch documents!

  • Ask Dean B for answers

• Sunny

  • More SAO stuff

  • Collecting training materials for treasurer 

    • “I’ll make it all a blockchain. Nobody can access it.”

• Kendall

  • GM Slides

  • Drafting email 

  • GM Promo

  • TA App to website

  • Gorges Motel promo!!!

  • Headshot & bio for Already Home

• Zach

  • TA App

  • Gorges rehearsals

Executive Board Minutes 3/14/21

Open Board 3/14/21

Executive Board Nominations 2021-2022

President

Siena Giljum

VP 

Natalie Ackerman

Liv Tambascio

Gavin Mastella

VPSP

Emma Neary

Treasurer

Natalie Ackerman

Kelly Shao

Secretary

Julia Rothstein

Kitty Louie

Gavin Mastella

EBoard Check Ins

Isa

• Lot of Already Home stuff

• Domain and email!

• Met with Presidents on Thursday night

  • Productive meeting, hopefully will meet with Dean B soon!

• Went to Voice Workshop

Natalie

• Assassins today!

• Many committees in the future

Sunny

• Already Home meeting - producers are doing great!!

  • More additions to producing team

• Will be submitting funds raised to Project Heal this week!

• Getting link for Gorges Motel together!

• Not sure what’s going on with purchase requests

Kendall

• Elements of theater voice workshop promo

• Email out this week about EBoard elections 

• GM Slides

• Won Assassins

Zach

• Lost Assassins

• Went to the Space - lots of pipes in there ready to be installed ???

Steve

• Went to Gorges Motel rehearsal, guest directed!!!

Gorges Motel Check Ins

Natalie - Director

• This week soft off book - not super strict, there are some longer monologues

• Had Steve come in for 3 hours of Zoom rehearsals, gave some really great feedback

• Excited and nervous!!!

• Had a creative team meeting, good check in!!

Katie - TD

• Gave departments the week to work on their own, everything seems to be on track

• Planning on delivering stuff next week

ED Check Outs

Sage - Director

• Live performance - only did it because Miranda spoke up thinking it would be good

  • Was unsure if people would want to watch a clumsy live run, but EBoard and general members were enthusiastic!!

  • All 3 nights would have been impossible scheduling-wise, so did Thursday

• Lots of people came to the live show, certain unexpected energy at that show

  • Was the BEST performance for every actor, really felt that energy

• Advice for future virtual directors:

  • Communicate, be open and flexible

  • There’s a lot you can’t grasp since you can’t see people’s body language

    • Have to encourage people to speak up and not sit there quietly

  • People don’t always want to do warmups on Zoom, listen to your cast

  • Keep rehearsals short, long rehearsals were REALLY exhausting

    • Limit was 3 hours, any times going over that were rough

  • Try to do fun things to encourage productivity! 

    • End early, go through scenes with fun activities

• ED on the Stage Troupe YouTube account

  • Have sent out the link to some people already

  • Would rather it be seen more

  • Can make it public!

  • Want to edit the description with more context

“Cul-De-Sac: We always circle back” - Sunny Zhao

Voice Workshop

• A bunch of Laura’s students came too!!

  • Nice moment :,)

• All three singers actually made progress, GREAT to see!

• Very rewarding!

• Recording is converting 

Kendall and Isa were both Little Cosette!

Presidents Meeting

• They were all really into F&F idea!

  • Smaller outdoor projects

• Emailed Dean B for a meeting this week!

• Ongoing conversation

• Everyone’s on similar schedules with pitching and elections

Check Outs

• Kendall

  • Nomination email to membership

    • SAAD nomination committee

    • No absentee ballots

  • Email to nominees with what to prep for elections

• Sunny

  • Contact Rayvon

  • Get Natalie Eventbrite

  • Donation to Project Heal

  • Take a look at RedBubble again

Executive Board Minutes 3/7/21

Open Board 3/7/21

Eboard Check Ins

Isa

• Emailed Dean B a bunch

• Elements of Theater coordination

• Already Home stuff

• Gorges Motel division of power talk

Rob

• Saw ED

• Doing a project about GM for documentary class

Natalie

• Went to meeting with Crystal

• Picked a time for Assassins

• Saw ED!

Sunny

• Worked on ED stuff throughout the week

• Attended the show

• We have passed $1400!!!

  • Made donation deadline March 15th

• Gorges Motel eventbrite stuff

  • Someone already bought tickets

• Put in Katie’s PR for Gorges

• Filed event request for filming in the Student Theater

• Attended Already Home meeting

• Started working on 4 more of the Stage Troupe LED things!

Kendall

• ED producing, event, promo, etc

• Went to ED!!!

Zach

• Went to meeting with Crystal

• Checked on the Space

• Did some tech for Gorges Motel earlier

Steve

• Saw ED!!

Gorges Motel

Natalie - Director

• Division of power talk!!

• Confirmed Student Theater reservation 

• Had rehearsals

• Noticed that energy was kinda low, so did a fun run where everyone switched parts!

• Issue of people not filling out their weekly conflicts - even with thorough reminders

• Next week is last week of scheduled rehearsals 

Katie - TD

• Busy week! Department meetings went super well

• Set dec, props, costumes came to the Space - pulled everything

• Scheduled a date for delivery with Rob - 19th

• Submitted purchase order

ED Check Outs

Sage - Director

• So ED went really well this weekend!! We definitely learned a lot that may be helpful for future productions and I’m always happy to offer advice to others from my experience. The live show brought in the most viewers, so I am so glad we decided to do it. We raised about $1400, as I’m sure Sunny will tell you, and I’m super proud of that as well as of everyone in the process. 

  • We will meet with Sage to ask specific questions about pre-recorded/live process

Nhi - TD

• Great process! Wish tech could’ve done more though

• Lots of communication between creative team members is needed

• Big shoutout to Sunny for helping with everything!!!!

Kendall - Producer

• ED producing, event, promo, etc

• Went to ED!!!

Sunny - Producer

• Super fun experience! 

• Liked all the logistical parts - everything went well!

• Eventbrite - minor issues/weird things

  • Things he will definitely write about in the Treasurer Guide about virtual performances, details, how timing was presented

  • Zoom has its limitations!! That’s why pre-recorded version was helpful

Already Home Check Ins

• After tonight will have everything filmed!!!!!

• Fair amount of stuff done by next week, songs coming in at different due dates

• Writing cast acknowledgements and getting emotional<3

Questions for Dean B

• Can try to gauge what restrictions SAO will be putting in place in the fall/which might be lifted

  • Possibility that restrictions might be lifted considerably?

• Make it clear that we have thought about contingency plans, will make it clear to the membership that we have to be flexible 

• Ask what the capabilities of SPS are

  • “Who would be paying for a possible festival”

• Theater/space booking

Elements of Theater Workshops

• Move Laura Knoop Very workshop to 4PM!!

• Masterclass vibes, a couple people coming to sing!

GMs

• Show voting - need more of an idea of fall situation - hold off on this one

• Eboard Elections - solidified by April 1st

  • Or April 4th (Easter Sunday hm)

• Can forgo a GM just for nominations - condense 

• Be transparent with membership - everything is in flux

• EMAIL

  • GM on the 28th - Speeches AND Voting

  • Think about pitching! We aren’t sure of the parameters

  • Taking nominations now ……?

• ONE GM this coming Sunday - nomination

  • GM Recap email: Eboard descriptions and contact info

  • slides

• 28th E-Board voting GM, and hopefully giving more info about pitches

Executive Board Minutes 12/28/21

Open Board 2/28/21

Eboard Check Ins

Isa

• Brainstorm

• Emailed Bryan, had a brief exchange

• Postponed President’s meeting

  • Meeting this coming week

• Already Home stuff

Rob

• Joined Already Home producing team

Natalie

• Sent out an email about second round of assassins

Sunny

• Heard back from Project Heal, got marketing agreement

• Webinar stuff for ED

• Rob’s reimbursement got approved

• Reached out to Already Home producers again

• Meeting as a whole tomorrow night

Kendall

• Made feedback form

• Send out email

• Made Elements event, promoted it

• Did the panel!!! SO much fun

• ED Producing!

Zach

• Email exchange with Bryan

• Safety trained Katie and Nhi, gave them keys

• Helped out with tech for ED

Steve

• Made a calendar excel sheet for next year!!!

Show Check Ins

ED

• Director: Sage

  • Overwhelmed a bit, lots of class work and things going on

  • But ED is going pretty well

  • Filmed today!! Took longer than expected but got everything, have to edit that

  • Set for live show, still incorporating tech

• TD: Nhi

  • Did a lot of tech stuff, paintings, props

  • Tech team is amazing

  • Some recordings

  • Not doing a full run on Monday/Tues/Wednesday - 

  • Next run is Thursday, so feeling kind of nervous about tech

    • Video and texts being shared - some cues miss

    • Going to try to schedule a tech run Weds or Thurs

• Producer: Kendall & Sunny

  • Event is ready to go

  • Promo is being finalized!! Should be out tonight

  • Project Heal needs final approval for marketing materials

  • YouTube premiere - needs login for the account

    • We still have to figure out exactly how to do the premiere

  • Pre-record Friday and Saturday - audience experience

    • Should these be webinars or normal zooms?

    • Webinar can transform into a regular Zoom meeting

  • Eventbrite will be main hub for live or pre-recorded

  • We will give Sage Troupe’s login so she can upload the recording

Gorges Motel

• Director: Natalie

  • Texting every few days with rehearsal reminders - has been helpful

  • Second full read through today!

    • Timed each scene, everyone seems comfortable

  • Cast and crew bonding 

  • Does Steve want to come guest direct? :,) yes!

  • Still working out specifics/dates of filming in Student Theater

• AD: Gavin

  • Everything’s going well!

  • Started recording some stuff - rap video???

• TD: Katie

  • Not too much this week, most of tech crew is working on ED

  • Working on green screens

  • Department meetings this week

Already Home Check In

• Last run tonight!!! 

• Opening number sounds amazing!

  • Huge breakthroughs with music

• Tech teams and producing teams are hard at work

• Finished annotated libretto and playbill!!

• RAPIDLY coming to a close - terrifying and exciting