Executive Board Minutes 4/26/20

Eboard Check Ins

• President: Kim

  • Sent updated director guide and stage combat/onstage intimacy guide

  • Fixed pitch forms

  • Emailed Shiney re: new eboard contacts

• VP: Siena

  • Updated VP guide

  • Revamped TA interview questions, sent them to Robert

  • Booked fall audition and callback rooms, rehearsal room for the fall

• VPSP: Devon

  • Closed apparel order form

  • Communicating w/ BUSTies team

  • Made Zoom link

• Treasurer: Kendall

  • Met w/ Steve re: Treasurer Guide, made additions

  • Found Treasurer Resources folder

  • Updated Producer’s Guide

  • Met with Abbey re: Secretary Transition Meeting

  • BUSTies prep

• Secretary: Abbey

  • Been working on the SM Guide with Zach and Ariana

  • Met with Kendall for our transition meeting

  • Updated secretary guide

  • Emailed Medea recording to Jason Kimball- BU Today

  • Sent pics to Freep for an article they’re running- a bunch from fall and spring (also sent Medea recording)

  • Made BUSTies FB event

• TA: Zach

  • Working on SM guide

  • Remade show organization chart

  • Updating TD guide

  • Sent TDs and SMs recap form

• Steve

  • Made BUSTies slide

  • Have almost all SAAD (~saad~) applications- making decisions before BUSTies

Executive Board Minutes 4/19/20

Show Check Outs

If/Then

• Directors: Evan P and Carrie W

  • Carrie

    • If/Then was an ambitious jump into directing for me, but I have definitely learned valuable lessons for if I direct again in the future.

    • Very proud of what the entire team has accomplished and thankful for everyone’s hard work.

    • For future directors:

      • Get an MD from the get-go who is committed to seeing the show through

      • Choose a show with a small pit so you don’t have to wrangle a pit split between backstage and the green room

      • Communicate, communicate, communicate, ESPECIALLY if you are co/assistant directing. 

      • Be flexible and be kind to everyone that you’re working with, since you’re all working TOGETHER to put on the show.

    • Evan

      • Thank you to everyone involved with If/Then! While the show never got to see the stage, the experience of working on this show was beyond fulfilling.

      • For future directors

        • Consider an anonymous feedback form more frequently for cast members. We decided to do it the week before break and we already started to implement new things the days leading up to spring break. We started office hours for the cast to learn choreo, music, and review scenes and it was well received

        • Do a non-Stage Troupe event cast/crew bonding early on

        • Don't be afraid to have multiple rehearsals happening at the same time. We did this more towards the last few weeks before break but we would simultaneously run music rehearsals with scene rehearsals happening in another room. Especially when a show is on the longer side, we found this not only insanely productive, but the actors did too

        • Send schedules out long in advance: One of the things we would do is send a multiple week schedule out after having the cast fill out their conflict google spreadsheets and lock them down. This provided the cast with the ability to plan in advance

        • Do character workshops by reading through with an actor their entire part and create a backstory! Made a world of difference with so many of our leads!

• TD: Katie G

  • If/Then was an amazing experience, however short it might have been

  • Learned so much from everyone involved, like my team and Zach and also Sarah and Priya

  • Both my ATDs would be great TDs in the future if they want to (and I hope they do!)

  • All my department heads were so amazing and adaptive to our changing situation, and I'm very grateful that everyone was open to the changing context of the show and virtual tech week and everything.

  • Advice I would give to future TDs is to not be afraid to ask others for help when you need it and to stay on top of organization.

  • Thank you so much for giving me this opportunity, I learned a lot and I hope I helped others as well

• SM: Katie H

  • Although I am very sad that If/Then never got to see the stage, I am still grateful for the opportunity to have been the SM for it

  • Our cast was amazing and the creative team was lovely to work with

  • Advice for future SMs:

    • If you are tired and feeling burnt out, take the night off. The production can handle a rehearsal without you

    • Do not be afraid to speak up when it comes to people not filling out forms! A lot of the time people forget and reminders are important.

    • Don't be afraid to join in for warm-ups or discussions with the director! You're an integral member of both the tech team and the creative team!

• Producers: Marion C and Juliette H

  • No check out at present time

Eboard Check Ins

• President: Kim

  • Met with Sunny re: some ideas he has, put him in touch with Dean B

  • Met with Isa, Natalie, Devon re: Isa’s Special Project Pitch

  • Filled out Evan’s reimbursement form for the keyboard stand

  • Met with Isa

  • Updated the director’s guide with some resources

  • Edited some If/Then Hair and Makeup videos for Stage Troupe Creates

  • Talking with other presidents re: BU Summit

• VP: Siena

  • Made some updates to VP Guide and TA interview questions

  • Participated on SAAD (saad) committee

• VPSP: Devon

  • Met with Kim, Isa, and Natalie

  • Submitted shirt order

  • Helped with SAAD (saad) committee

  • Doing BUSTies planning

• Treasurer: Kendall

  • Worked on getting Fall rights

  • Talked a lot to DPS

  • Helped with SAAD (saad) committee

  • Uploaded Medea recording

  • Updating Treasurer’s guide

    Reached out to If/Then producers

• Secretary: Abbey

  • Forwarded Fly By Night rights/invoice

  • Updated Secretary guide

  • Updating recording spreadsheet- gonna add Medea recording

  • Got BUSTies event cover from Nikki and description from Devon- posting after this

• TA: Zach

  • Posting on Stage Troupe Creates

  • Talked to Katie re: some of the posts

  • Sent a TD recap to the spring TDs

• Steve

  • Received SAAD (saad) nominations and emailed application materials to them

Executive Board Minutes 4/13/20

Show Check Ins

If/Then

• Directors: Evan P and Carrie W

  • Evan

    • Happy “would’ve been” tech week

    • Going to make a post about it

• Choreographer: Michele O

  • No check in at present time

• TD: Katie G

  • Most departments have turned stuff in for ST Creates

• SM: Katie H

  • No check in at present time

• Producers: Marion C and Juliette H

  • No check in at present time

Eboard Check Ins

• President: Kim

  • Transition Meeting with Isa

  • Sat in on BUSTIEs planning meeting

  • Reached out to theatre groups re: summit 

  • If/Then tech things

• VP: Siena

  • Transition meeting with Robert

  • Booked fall auditions holding room

• VPSP: Devon

  • Met with Natalie- sent her VPSP guide

  • Monitoring shirt order

  • BUSTIEs meeting

  • Natalie is running SAAD (saad) committee

• Treasurer: Kendall

  • Met with Sunny

  • Went through treasurer guide- want to rewrite some parts of it

  • Talked to DPS re: Crimes

  • Sent Great Gatsby rights contract

  • Applied for Fly by Night rights

  • Some trouble applying for Steel Magnolias rights

• Secretary: Abbey

  • Sent GM 4 recap email

  • Sharing ST Creates submissions on Troupe media

  • Posted alumni spotlight

  • Talked to Robert and Kendall re: designing season announcement graphics

  • Sent email to fall producers re: Fall 2019 recordings

  • Made BUSTIEs event template

  • Helped Kendall reset Concord Theatricals password

• TA: Zach

  • Sent out TA application and posted in FB group

  • Got submissions for Stage Troupe Creates

Executive Board Minutes 4/5/20

Show Check Outs

Medea

• Director: Matt D

  • Did a zoom read through of the show last night- it was really cool

  • Virtual tech week was really nice

  • Really happy with everything in spite of everything-got to showcase everyone’s unique abilities

• AD: Kendall G

  • Last night was really cool- made Troupe history!

• TD: Priya P

  • Really liked virtual tech week- made me emotional but super proud

• SM: Lena J

  • Despite everything, everyone really got close (Zoom cast bonding)

• Assistant Producer: Robert B

  • Weren’t able to get shirts unfortunately

  • Nice that a lot of the promo was able to be showcased

Show Check Ins

If/Then

• Directors: Evan P and Carrie W

  • Carrie

    • Coming up with ideas for virtual tech week

• Choreographer: Michele O

  • No check in at present time

• TD: Katie G

  • Excited for virtual tech week and seeing what departments are going to submit

• SM: Katie H

  • No check in at present time

• Producers: Marion C and Juliette H

  • No check in at present time

Eboard Check Ins

• President: Kim

  • Theater booking meeting happened- went really smoothly, got the theater for One Acts

  • Most of Orientation will be online

  • Worked on GM presentation

  • Held office hours

  • Talked to people interested in running for board

  • Discussed options for showcasing If/Then and Medea

  • Participated in Medea readthrough

• VP: Siena

  • Made GM 4 Zoom

  • Talked with people interested in VP

  • Went to Medea readthrough

• VPSP: Devon

  • Worked on BUSTies stuff

  • Sent out Special Projects BUSTies ballot

• Treasurer: Kendall

  • Made sure people who voted paid dues

  • Got people to pay dues

  • Made Stage Troupe Creates profile pic and cover photo

  • Looking into F&F rights

  • Helped with Medea staging

• Secretary: Abbey

  • Sent GM 4 reminder email

  • Worked on GM presentation

  • Various promotion

• TA: Zach

  • Organized and posted contents for Medea virtual tech week on Stage Troupe Creates

Executive Board Minutes 3/29/20

Show Check Ins

Medea

• Director: Matt D

  • No check in at present time

• TD: Priya P

  • No check in at present time

• SM: Lena J

  • No check in at present time

• Producers: Sean D and Sage H

  • No check in at present time

If/Then

• Directors: Evan P and Carrie W

  • Carrie:

    • Callum and Evan have been working on putting together cast movie/game nights, which I haven’t been able to attend, but they’ve been working on fun stuff

    • Other than that, nothing else to note

• Choreographer: Michele O

  • No check in at present time

• TD: Katie G

  • Reached out to my department heads about virtual tech week, most if not all of them are planning on doing something which is amazing!

  • Working on finishing up my own bits for everything, but I'm super excited to help everyone with their projects!

• SM: Katie H

  • No check in at present time

• Producers: Marion C and Juliette H

  • No check in at present time

Eboard Check Ins

• President: Kim

  • Communicating with the other BU Theatre presidents

  • Corresponding with Shiney

  • Held office hours

  • Reading committees

• VP: Siena

  • Posted about GM and made zoom

  • Held Reading Committee

  • Worked on GM presentation

• VPSP: Devon

  • BUSTies team meeting

  • Made Nom Com ballot

  • Worked on GM presentation

• Treasurer: Kendall

  • Called SAO about many things

  • Reimbursements forwarded to home addresses

  • Reaching out to SABO for more specifics

• Secretary: Abbey

  • Sent a bunch of emails to F&F and mainstage pitch teams

  • Sent out GM 3 reminder

  • Made FB event for gm 3

  • Did reading committee

  • Read F&F pitches

  • Did Nom Com 

• TA: Zach

  • Read though F&F pitches

  • Worked on GM presentation

  • Monitoring show spotlights

• Steve

  • Made Qualtrics survey for mainstage voting

Executive Board Minutes 3/22/20

*Show Check Ins

*These check ins came after the news that the university was closing down, the remainder of the semester was to be conducted online, and our remaining Spring 2020 season was cancelled.

Medea

• Director: Matt D

  • Not the first time that’s happened which made it a little easier

  • Happy to be able to still showcase something in some capacity

• TD: Priya P

  • Bummed but we’re all going through it

  • Excited to show things off somehow

• SM: Lena J

  • Not much to say but interested to see what others have to pitch for virtual showcasing

• Producers: Sean D and Sage H

  • No check in at present time

If/Then

• Directors: Evan P and Carrie W

  • Carrie:

    • Wish I could’ve gotten to showcase more- was going to take the reigns after break

    • Hoping this brings BU Theatre together

  • Evan:

    • Trying to move onwards and upwards

    • Cast is really bummed

    • Producers have ideas to have a virtual photoshoot

    • Need to somehow get the materials gathered but it’s not top priority right now

• Choreographer: Michele O

  • Our plans for the show are pretty up in the air, but hopefully we'll be able to perform it in some capacity

  • Informed the cast about our options and right now, we're just waiting to hear more about returning to school and what types of events will be allowed.

• TD: Katie G

  • Excited for the media spotlight opportunity

  • Tech has some lookbooks they made

  • Sad that things didn’t come to fruition

• SM: Katie H

  • Agree with everyone else, it’s a bummer

  • Glad there’s an effort being made to put something out there

• Producers: Marion C and Juliette H

  • No check in at present time

Eboard Check Ins

• President: Kim

  • Caught Devon up on last board

  • Wrote out stuff for GM reminder email

  • Sent messages to creative teams

  • Started GM presentations

  • Held office hours

    Scheduled meeting with Michael

  • Evan bought a new keyboard stand for Troupe- reimbursing him for it

• VP: Siena

  • Posted poll for GM 3- decided on Sunday at 7

  • Gonna post about it after board and make the Zoom

  • Gotten signups for reading committee, starting to organize

• VPSP: Devon

  • Went over tshirt stuff

  • Met with Kim

  • Remembered Summer Show existed

  • Thinking about SAAD (~saad) and BUSTies

• Treasurer: Kendall

  • Reached out to season producers

  • Talked about reimbursements

  • The Yellow Boat check was sent from Eventbrite but not deposited

  • Funds still missing

  • BU Ballroom didn’t respond re: the mystery check

  • Going to help with Stage Troupe Creates

• Secretary: Abbey

  • Sent the pitch extension deadline

  • Forwarding pitches along

  • Starting the GM 3 reminder email

  • Emailing Caroline re: pitching

• TA: Zach

  • Sent the social media spotlights email

Executive Board Minutes 3/16/20

Show Check Ins

Medea

• Director: Matt D

  • As for Medea, like whoa man all I have to say is: AGAIN??? 

  • Talked to Kim and Kendall about it, I am not feeling the worst about since we did our job at the end of the day

  • I’ve written my adieu message on our facebook group. 

• TD: Priya P

  • No check in at present time

• SM: Lena J

  • No check in at present time

• Producers: Sean D and Sage H

  • Sage is figuring out what to do about show shirts which are actually hoodies and eventually needs to reimburse her receipt

  • Sean is figuring his life out as far as where he is going to exist during this period after returning from spring break.

  • Both sad that Medea can't happen

If/Then

• Directors: Evan P and Carrie W

  • Carrie:

    • Had a group FaceTime to discuss possibilities for our show, since it’s outside of the current block of time of cancelled events

    • Sent said possibilities to eboard

  • Evan:

    • Prior to break we had almost completely blocked/learned the entire show.

    • Learned all of the music in two weeks incredible 

    • Ended on a high note with the cast

• Choreographer: Michele O

  • Our plans for the show are pretty up in the air, but hopefully we'll be able to perform it in some capacity

  • Informed the cast about our options and right now, we're just waiting to hear more about returning to school and what types of events will be allowed.

• TD: Katie G

  • Sad about this whole situation, but I'm really confident in figuring out the best path forward

  • Sending an update to the tech crew sometime soon with some information

• SM: Katie H

  • No check in at present tme

• Producers: Marion C and Juliette H

  • No check in at present time

Eboard Check Ins

• President: Kim

  • Went to BUT Formal- lots of fun, Wandering Minds did a great job!

  • Communicated a ton with membership over break

• VP: Siena

  • Went to BUT Formal

• VPSP: Devon

  • Asked the BUSTies EMs and Hosts to keep working on stuff with the assumption that we will be back for BUSTies

  • Making a alternative BUSTies plan in case we need it

  • Holding off on anymore BUT Theater Capture the Flag planning just because who knows if we'll be back for it

  • Pushed off the end date of the shirt order so as to accomodate the changes.

• Treasurer: Kendall

  • Did a lot of work with producers but told them to pause for now

  • Was in contact with SAO but a lot is on pause

  • Posted in the group re: pitches

• Secretary: Abbey

  • Sent COVID-19 email

  • Went to BUT Formal

  • Posted about pitch deadline

• TA: Zach

  • Went to BUT Formal

  • Got the wood order for Medea

Stage Troupe's COVID-19 Update

To Stage Troupe’s Membership:

As many of you know, it was announced today that BU is putting preventative measures in place starting this Monday to address the coronavirus outbreak. In addition to moving classes online and suspending large gatherings, the university has officially cancelled all student group events scheduled to take place between March 16th and April 13th. Of course, this will include Stage Troupe’s mainstage shows, Special Projects, meetings, rehearsals, and builds.

Though it is unclear exactly how these changes will impact Troupe this semester, certain things will not change. E-board will continue to hold meetings remotely (rather than in person) on a regular basis, so if you wish to be included in a meeting for any reason, please let one of us know and we will make it work. Additionally, I will continue to hold my regular office hours, and I invite you all to call or message me in lieu of attending them in person if you prefer to take the extra precautions. During the first week after spring break, I will hold additional office hours on Tuesday and Friday from 11 AM-12 PM in the West Campus Starbucks. If you have any questions or concerns or just want to talk to someone about how you’re doing, I welcome you all to either stop by during office hours or just shoot me a note at any time to talk. Finally, please note that the deadline for mainstage pitches for the Fall 2020 season is still Monday, March 16th at 11:59 PM!

I wish I could provide you with more concrete information at this time, but things are very much still up in the air. I assure you that E-Board will make every effort to keep lines of communication with the membership as open and transparent as possible as we receive updates and make adjustments to accommodate this situation. While I empathize with the profound disappointment this news provokes, I urge everyone to maintain optimism and composure going forward. In over seventy years, Troupe has certainly faced a number of obstacles, and in navigating them with grace we emerge stronger as a group and as individuals. I am confident that we will continue to make the best of this semester, even under these unusual circumstances. As always, please don’t hesitate to reach out to any member of E-Board if you have any questions or concerns, or just want to chat—we are here to support you in any way we can!

Stay calm, stay informed, and wash your hands!

On behalf of the 2019-2020 Executive board,
Kim Zak
President of Stage Troupe

Executive Board Minutes 3/1/20

Show Check Out

Charity Show- The Yellow Boat

• Director: Abbey M

  • Legitimately everything I could have asked for

  • The shows were incredible and moving and the story touched people

  • My team was communicative, passionate, and dedicated- this was truly a seamless process

  • Could not have asked for a better cast too

  • To future directors- trust your gut, trust your vision, trust your team. Lean on people when you need help and do the same for your team members

  • Honored to have had this experience. Thank you.

• TD: Sarah F

  • Tech week went great- great communications and so proud of the techies

  • Shows went great

  • Strike was super quick

  • For future TDs- communication truly is the key, everything was discussed

  • An amazing experience I’m so grateful for

• SM: Carly M

  • Show was amazing

  • Couldn’t have asked for a better first SM experience

  • Everything went so smoothly

  • For future SMs- just do it, be communicative

• Producer: Ece Y

  • Went well- covered a lot of ground very quickly

  • Really happy working with the team- everyone was so nice to work with

  • Shows went really well

Show Check Ins

Medea

• Director: Matt D

  • Everything going well

  • Cast is really fun and flexible

  • Had the photoshoot today

  • Mapped out the next two weeks

• AD: Kendall G

  • Photoshoot was awesome today

  • Super nice to have everyone together

• TD: Priya P

  • Finished up department meetings

  • Finalized wood order

  • Planning on having a lights meeting with the creative team

• SM: Lena J

  • Photoshoot went well

  • Soft and hard off-book dates set

  • Tech week coming up fast

• Producer: Sean D and Sage H

  • Did the photoshoot today- got great content out of it

  • Working on the t-shirt design

  • Got to meet the cast at the photoshoot- was nice to bond

If/Then

• Directors: Evan P and Carrie W

  • Got to start music rehearsals this week

  • Had bonding at The Yellow Boat

  • Met with Katie to talk re: creative vision

  • Had division of power talk

  • Set weekly meeting time for whole team

  • Sent out anonymous feedback form to the cast

  • Going to be able to start piecing things together after break

  • SItzprobe and band rehearsal rooms are booked

• Choreographer: Michele O

  • Choreo review coming up on Tuesday

  • Piecing together music and choreo

• TD: Katie G

  • Met with Carrie and Evan to talk about some new ideas

  • Finalized materials order with Zach

  • Having first meetings with departments in the Space

  • Got keys

• SM: Katie H

  • Spent some time redo-ing the schedule to cover some illness in the cast

  • Lots of emailing

• Producer: Marion C and Juliette H

  • Created a calendar with tentative producing dates

  • Meeting with everyone on Thursday

  • Have an initial t-shirt design

Eboard Check Ins

• President: Kim

  • Gave division of power talks

  • Spent a lot of time at SAO- helped Kendall get situated

  • Working out some reimbursement stuff

  • Got into the Eventbrite account

  • Saw The Yellow Boat on Friday- cried a LOT

• VP: Siena

  • Brought the SAO stuff for the Space to the theater

  • Saw The Yellow Boat- also cried

  • Really ambitious with Assassins

• VPSP: Devon

  • Saw The Yellow Boat - also cried

  • Tshirt order closing this week

  • Met with BUSTIEs crew this week- have toppers

  • Started sharing BUT Formal promo

  • Capture the Flag is happening

  • Talking to people about spring showcase

• Treasurer: Kendall

  • Became treasurer!

  • Got keys and e-board binder

  • Did treasurer training

  • Talked to Megan at SAO

  • Got set up with Eventbrite and Engage

  • Made Eventbrite for Medea

  • Had meetings with all producing teams

  • Set remaining show budgets- sent them out

  • Went to all three nights at The Yellow Boat- helped out producing team

  • Made digital programs (fixing the program template in the producer’s guide- it’s kind of confusing)

  • Got package from Boston Children’s Hospital with supplies

  • Got treasurer’s guide

  • Got a mystery check- getting that sorted out

  • Assigned new assistant producers to If/Then

  • Opened the Space for OB this morning

  • Mamma Mia and Assassins money deposited- TA Event money will be deposited soon

• Secretary: Abbey

  • Sent GM 2 recap email

  • Extended comp tickets to other boards for The Yellow Boat

  • Directed Charity Show…..cried so much

• TA: Zach

  • Was at The Yellow Boat all week

  • Heard back from Shakespeare re: safety training

  • Getting lists from TDs and department heads

  • Helped Kendall with the budgets

  • Got the sandbags from Siena

Executive Board Minutes- 2/23/20

Show Check Ins

Charity Show- The Yellow Boat

• Director: Abbey M

  • Big ball of nerves but excited

  • Had our photoshoot Monday- so fun and looks great

  • Did runs all of last week- could not be prouder of my cast

  • Had Tech Week Meeting with Carly and Sarah on Thursday

  • Organized and ran the card drive- it was so wonderful, we got over 60 cards

  • Had move in today- insanely fast and smooth

  • Looking forward to incorporating tech this week

• TD: Sarah F

  • Build week was so smooth- only took 2 days

  • Card drive was really fun

  • Move in went pretty smoothly- overcame some unforeseen speed bumps

  • Finishing some lighting and extra build/paint stuff tomorrow

• SM: Carly M

  • Zach came to rehearsal as ASM this week

  • Cast is doing really well

  • Had move in today- had cast meet with costumes and props to make sure everything is all set

• Producer: Ece Y

  • Last week I sat down with Abbey, Sarah, and David to discuss the plans for everything we need to do for Yellow Boat. 

  • We had a photoshoot at 808 on Monday for the cast and the crew members that were there. The photos have been edited by myself and David and shared with Abbey.

  • We launched our Facebook event page on Friday night, sent in our poster to GSU.

  • We took photos of the rest of the crew today during move-in. 

  • I am going to contact BCH this Monday to see if someone would like to talk before one of the shows. 

  • We will be doing the programs for the show this week, and doing the lobby decoration for the show tomorrow night!

Medea

• Director: Matt D

  • This week went well

  • Most of the chorus scenes have been choreographed

  • Starting to dig into more scenes this week

  • Met with producing team last week

• AD: Kendall G

  • Rehearsals ls going really well!

• TD: Priya P

  • Met with almost every department this week

  • Finalized set design

  • Planning on putting in wood order before spring break

• SM: Lena J

  • Got all the costumes sizes from the actors

  • Setting soft and hard off book dates

  • Rehearsal room has been great

  • ASM has been wonderful

• Producer: Sean D and Sage H

  • The producing team got together to talk over our ideas for the show.

  • Went over some expectations and responsibilities

  • Goal is to get a photoshoot next weekend on the 29th in 808 so we can get things going before break, but we are still trying to figure out how we can get access to it during the weekend. I am going to COM this week to request film access so we will know for sure in the next day or two. 

  • Started talking over T-shirt ideas and the question of whether we want to do sweatshirts or something else etc. We will be sending out a form soon to gauge what people want with prices and such

If/Then

• Directors: Evan P and Carrie W

  • Got a LOT done this week

  • Really proud of how hard the actors have been working

  • Taping out the floor in the rehearsal room

  • Starting with music this week

  • Having cast bonding at Yellow Boat this weekend

• Choreographer: Michele O

  • Most of the big dance numbers are finished

  • Going through choreo pretty quickly- they’re learning

• TD: Katie G

  • Had department meetings this week

  • Finishing up some specifics for build and lights with Zach

• SM: Katie H

  • Got a lot of blocking and choreo done

  • Made a document for tech notes

  • Next two weeks dedicated to music

• Producer: Marion C and Juliette H

  • We have a calendar schedule that we have shared with all the other members of the creative team.

  • Hoping to have a tentative T-shirt design done before Spring Break.

  • All other advertising and marketing will happen after Spring Break. The photoshoot will also be March 16-18, right when we get back to BU. 

  • Thursdays at 10:00 pm is when we as a creative team will have our weekly check-ins.

  • Juliette and I might have a meeting with Kendall this week to discuss the budget and finances.

Eboard Check Ins

• President: Kim

  • Had some productive office hours

  • Working on solving Ben Colgan’s SAO dilemma

  • Went to If/Then tech meeting

  • GM powerpoint preparation

  • Schedule division of power talk with If/Then

• VP: Siena

  • Booked alternate weekend rooms for If/Then

  • Booked BUSTies team meeting room

  • Communicated w/ Evan and Callum re: band rooms and equipment

  • Picked up If/Then score and space materials from SAO

• VPSP: Devon

  • Saw a run of The Yellow Boat Friday- cried a little bit, so excited

  • Maintaining Assassins

  • Started working on BUSTIEs room reservation

  • Met with BUSTIEs event team and hosts

  • Worked on GM presentation

  • Still working on Capture the Flag/Kickball

• Secretary: Abbey

  • Sent out GM 2 reminder/e-board vacancy statement email

  • Made GM 2 and Yellow Boat FB event

  • Worked on GM presentation

  • Emailed producing teams

  • Went to Yellow Boat move in

  • Went to Medea tech meeting

  • Extended comp tickets for Yellow Boat to other boards

• TA: Zach

  • Went to Yellow Boat move in

  • Saw Parsnip

  • Had a bunch of department meetings

  • Helped out ASMing for Yellow Boat

  • Talked about set designs with Priya and Katie

  • Trying to do both wood orders at the same time

  • Got some emails about people who want to join tech

• Steve

  • Brought Parsnip to move in- he was a good boy

  • Worked on the calendar planning spreadsheet

Executive Board Minutes 2/16/20

Show Check Ins

Charity Show- The Yellow Boat

• Director: Abbey M

  • Finished blocking the whole show

  • Had first stumble through- Sarah, Chris, Liv, and Carly were there, was so exciting

  • Had great meeting with Sarah and producing team Friday

  • Having a photoshoot/headshots tomorrow

  • Doing runs all week- open to tech and producing

  • Planning a little philanthropy event- a card drive on Friday

• AD: Maddie R

  • Blocked my second scene this week

  • Had our first stumble through- emotional

  • Excited for the photoshoot and the week to come

• TD: Sarah F

  • Feeling pretty good going into Build Week!

  • Communicated with my creative team about the producing side of things on Friday which was really helpful

  • Been in touch with Cam, my MC, about this weeks schedule!

  • Had a department meeting with Sound this week and am glad to say that we have some exciting new additions that my team is fully capable of making a reality!

  • Looking ahead to this week, Build and Paint will hopefully be done by Tuesday and other departments will visit the space throughout the week to start to gather some things!

  • Overall, I’m very excited for this week to come!

• SM: Carly M

  • Happy to be a new part of the team!

  • Went to rehearsal for the first time this week

  • Got acquainted with cast

  • Updated spreadsheets

• Producer: Ece Y

  • No check in at present time

Medea

• Director: Matt D

  • Starting blocking and chorus choreo

  • Meeting w/ Sage and Sean on Wednesday

  • Have this week almost scheduled

• TD: Priya P

  • Had Medea tech meeting- went great

  • Department meetings this week- going over more specifics

  • Meeting w/ MC Friday re: set design

• SM: Lena J

  • Met with cast in more intimate settings

  • Using master schedules for weekly agendas

  • Locked out of 700 Beacon room but it’s getting resolved

• Producers: Sean D and Sage H

  • Have a meeting planned for Wednesday where we are going to talk to our team and begin the process

If/Then

• Directors: Evan P and Carrie W

  • Poor Carrie has the flu :(

  • Had tech meeting

  • Rehearsals all week- cast is working so hard

  • Welcomed Callum on as MD

  • Pit has been assembled

  • Planning on having whole show roughly done by spring break

  • Doing one-on-one character workshops

  • Had cast bonding- plans to do more of that

• TD: Katie G

  • Had first tech meeting yesterday

  • Department meetings this upcoming week

• SM: Katie H

  • Spent time with Evan scheduling

  • Helped out with character meetings in Carrie’s absence

  • Taking blocking notes

• Producers: Juliette H and Marion C

  • No check in at present time

Eboard Check Ins

• President: Kim

  • Tech Show- TDed; had a good time

  • Painted the stage with Zach

  • Communicated with If/Then team re: finding a new MD

• VP: Siena

  • Went to Tech Show- chaotic

  • Talking with Lena about the locked 700 Beacon rehearsal room

• VPSP: Devon

  • Tech Show happened

  • Monitored Assassins stuff

  • Closed BUSTies event managers apps and announced team

  • Followed up with Isa re: special project pitch

  • In communications with other groups about CTF/kickball

• Secretary: Abbey

  • Tech Show Tech Show Tech Show

  • Promoted Tech Show

  • Emailing with Aidan Meachem re: some SAO concerns

• TA: Zach

  • Tech Show

  • Tech Show cast bonding

  • Safety trained most of department heads and tech heads

  • Got rental contracts from Vagmo

  • Got email from Playwrights re: their season and quiet times

  • Submitted POs for the Space

Executive Board Minutes 2/9/20

Show Check Ins

Charity Show: The Yellow Boat

• Director: Abbey M

  • Started rehearsing- it has been an absolute delight

  • Had a blip with rooms Saturday (it was my fault) but Olivia in OB let us the SAC Dance Room (endless thanks)

  • Everything has been so collaborative and creative

  • Had cast bonding at TA Event- planning more ASAP

  • Planning a cast bonding where we makes cards to donate to Boston Children’s patients or something of the sort

  • Finding a chunk of time for a weekly creative team meeting/check in

  • So excited to have a full team (welcome Ece!)

  • Went to our tech meeting today- so excited to have our techies 

• AD: Maddie R

  • At recruitment rn BUT last week was so great

  • Had our first week of rehearsals

  • Got to block my first scene (!!!!)

  • We’re in the process of planning more cast bondings

• TD: Sarah F

  • Had first tech meeting, went well, touched base with everyone

  • Went to space and looked through flats and paints - no wood order needed

  • Getting in touch with sound team, adding aspects to it

  • Having department meetings this week

• SM: Kitty L

  • Scheduling has been adjusted

  • Emails have been sent

• Producer: Ece Y

  • Waiting on Chrissy for budget notes

Medea

• Director: Matt D

  • Had first read through

  • Met w/ Lena about schedules

  • Tried to organize cast bonding, only one cast member showed up, still fun!!

• TD: Priya P

  • Sent TD email with dates to everyone

  • Touched based with Nhi

  • Went to first read through

  • Working on set design

• SM: Lena J

  • Found out mispronouncing Medea

  • Did scheduling

  • Sending out email tonight with future rehearsal schedule

  • Got ASM

• Producer: Sean D and Sage H

  • Have group chats with producers

  • Finding time to meet up

If/Then

• Directors: Evan P and Carrie W

  • Have Lucas (Dash)

  • First read-through and rehearsals this week

  • Blocked several scenes

  • Working on incorporating scenes

  • Almost fully blocked 2 group numbers

  • Cast working incredibly hard

  • Have music rehearsals this week

• Choreographer: Michele O

  • Finished majority of choreo for one number

  • Looking to start some more this week

• TD: Katie G

  • Went to read through

  • Wrote email with important dates

  • Met with ATD this morning

  • Has first tech meeting next week

  • Finalizing set design and tech drive

• SM: Katie H

  • Worked on scheduling and blocking

• Producers: Marion C and Juliette H

  • No check in at present time

Eboard Check Ins

• President: Kim

  • Talked with If/Then directors about a cast member who dropped

  • Emailing with Isa about Special Project proposal

  • Held 2 division of power talks, working on third

  • Reached out to other group Presidents for audition feedback, decided to discuss at Summit

  • TA event

  • Tech show

• VP: Siena

  • Forgot to mention last week that I made sure the theatre was in order before the fire marshal visited. I found a bunch of starburst wrappers in the rows, not sure what that was about?

  • Booked Self Care Sunday room (yay!)

  • TA event 😈

• VPSP: Devon

  • TA Event happened

  • Assassins has been going

  • Still working on Capture the Flag with other groups

  • BUSTies signups close in a week

  • Put up shirt order

  • Tech Show 

  • Communicated with Isa and Kim about proposal

• Treasurer: Chrissy

  • Announced head producers

  • Made assistant app and sent it out 

  • Assigned producing teams 

  • Submitted for Warren posters (Yellow Boat submitted for the 24th)- we are approved for YB and on the waitlist for the other two shows

• Secretary: Abbey

  • At Mean Girls rn but sending my love

  • Made FB event for TA Event and Tech Show

  • Sent out Statements of Expectations to spring SMs and TDs

  • Sent email re: casting call, tech, TA Event

  • Promoted If/Then’s casting call

  • Went to TA Event- chaotic and a blast

  • PSYCHED for Tech Show

• TA: Zach

  • Tech Show rehearsal and move-in

  • Sent out tech list 

  • Went to tech meeting

  • Picked up shaving cream from SAO for TA event

  • TA Event- did lights and taught techies lights and sounds

Executive Board Minutes 2/2/20

Show Check Ins

Charity Show: The Yellow Boat

• Director: Abbey M

  • Met with Maddie re: logistics, auditions week, show vision

  • Auditions, callbacks, cast a show!

  • Met with kitty: sorted through so many things, made the whole schedule, conflict sheets, scene breakdowns, etc

  • Had first read-through today- was so wonderful

  • Went to tech meeting

• AD: Maddie R

  • Very excited

  • Meeting with abbey this week to talk about scene discrepancies and what scene I’m gonna direct (!!)

• TD: Sarah F

  • Even more excited to start this process after meeting with the team and cast this morning at the read-through!

  • Took more notes within a scene breakdown doc today and added the rest of the creative team to the Shared Drive I created for tech

  • Overall, I’m ready to get a tech team and to start to create our show vision!

• SM: Kitty L

Medea

• Director: Matt D

  • Cast the show!

  • Got full creative team heads and met with Priya and Kendall about show direction involving tech Wednesday

  • Went to tech meeting today

  • Made FB group two days ago and added those who have FB today

  • Emailed script along with first email

  • Coordinating first read-through via doodle poll; will be happening this week

  • Working on blocking!

• TD: Priya P

  • Met w/ Matt and Kendall Wednesday- talked all things tech

  • Went to tech meeting to talk about vision

If/Then

• Directors: Evan/Carrie

  • It’s Evan’s birthday

  • Show is completely blocked

  • Auditions went well, callbacks went smoothly- finished early

  • Casting- have an amazing cast

  • Having first read through Wednesday

  • Script has been sent and cast google drive shared

  • Got SM and TD Katie updated

  • Mapped out the Student Theater stage

  • Created a cast conflict spreadsheet

  • Looking at reopening auditions for Lucas this week

• TD: Katie G

  • Met with Evan and Carrie on Friday; talked tech vision

  • Went to tech meeting today

  • Excited to get a team

  • Finalizing set design dimensions and materials

Eboard Check Ins

• President: Kim

  • Helped run holding room for auditions and callbacks- went pretty smoothly

  • In conversation with Mac on Wednesday re: callback lists and casting

  • Went to the tech meeting

  • Made group chats with each creative team

• VP: Siena

  • Helped out at auditions

  • Was the Troupe mediator for casting

  • Sent out email with rehearsal room assignments

  • Got rooms for tech show rehearsal

  • Finding dance rooms for if/then

• VPSP: Devon

  • Helped out at auditions

  • Assassins has been progressing

  • Reached out to groups about BU theatre kickball

  • Been organizing TA event- getting auction items

  • Working on t-shirts/apparel ideas

• Treasurer: Chrissy

  • Put out the assistant producing applications

  • Figuring out the arrangement of head producers, will post soon

  • Found out what happened to Five Women reimbursements: AP overlooked the entire upload from SAO (including other groups reimbursements) they just realized the mistake last week and the checks should be sent out soon

  • Was at auditions

• Secretary: Abbey

  • Sent GM 1 recap

  • Made FB events for auditions and tech meeting

  • Was at auditions, callbacks, and casting

  • Posted everywhere re: callback and cast lists

  • Went to the tech meeting

  • Been going to tech show rehearsal- chaotic

• TA: Zach

  • Went to all the theatre GMs

  • Helped out at auditions

  • Sent out the tech form

  • Assigned the TDs and SMs

  • Cleaned the space/theater for Fire Marshal

  • Held the tech meeting today and let OB use the space for theirs

  • Tech show rehearsal- chaotic as usual

  • Evan picked up package from SAO that’s for TA event

  • Safety trained Sarah, Priya, and Katie

Executive Board Minutes 1/26/20

Show Check Ins

Charity Show- The Yellow Boat

• Director: Abbey M

  • Got my TD and SM- so excited to have a team

  • Met with Sarah and Zach Friday about tech

  • Meeting with Kitty and Maddie soon

  • Prepared audition and callback materials

  • Excited for the upcoming week!

• TD: Sarah F

  • Feeling comfortable and excited to start this tech process and am excited to do my absolute best to bring the vision of this show to life!

  • Read the script a couple times and have taken many notes on tech aspects so far so I feel that I know what has to be done.

  • Met with Abbey and Zach on Friday and that meeting really helped communicate ideas between us and clarify some questions that I had about the vision for this show

  • Excited to start working!

• SM: Kitty L

  • Met with Abbey!

  • Very excited!

Who’s Afraid of Virginia Woolf?

• Director: Matt D

  • Today we find out what’s happening

  • Sent in callback materals

  • Very excited!

If/Then

• Directors: Evan P and Carrie W

  • Put together callback materials

  • Planned out schedule re: weekly accomplishments

  • Did outreach to cultural clubs and dance groups

  • Hyped and ready!

Eboard Check Ins

• President: Kimberley

  • Helped with Splash prep (poster and flyers)

  • Went to Splash 2.0

  • In communications w/ other presidents re: auditions and casting

  • Vagmo/Yoni Ki Baat is coming to the GM to promote tech signups

  • Met with Siena re: casting mediation process

• VP: Siena

  • Made Slack for auditions

  • Figuring out dance room for If/Then

  • Prepped for Splash

  • Went to Splash 2.0

  • Met with Kim re: casting mediations

  • Booked room for Tech Show rehearsals

• VPSP: Devon

  • Worked on GM presentation

  • Tabled Splash 2.0

  • Working on Assassins pins- handing them out at the GM today

  • Talked to Josh re: using the theater for TA Event on Friday February 7

  • Sending out interest form about apparel

  • Planned out the rest of the semester

  • Put out BUSTIEs Event Manager application

• Treasurer: Chrissy

  • Rights are all paid for

  • Eventbrites for Yellow Boat and If/Then is made

  • Dues Eventbrite is live

  • Producer apps are live

  • Looking into Troupe fundraisers

  • Figuring out reimbursements from last semester

  • Went to Splash 2.0

  • Updated dues paying members list

  • Went to Tech Show rehearsal

• Secretary: Abbey

  • Made GM 1 and auditions Facebook events

  • Made audition forms

  • Collected callback materials from directors

  • Emailed directors re: Splash, GM 1, auditions, callbacks, and casting

  • Went to Tech Show read through

  • Went to Splash 2.0

  • Emailed new email signups

  • Worked on GM presentation

  • Picked up package at SAO

• TA: Zach

  • Made tech form- ready to be sent out and made QR code

  • Had Tech Show read through

  • Asked Siena for a rehearsal room for when OB has the theater

  • Graphic design is my passion

  • Got enough TDs, waiting on SMs

  • Got the Mamma Mia poster back

  • Tech meeting is next Sunday

  • Worked on GM presentation

Executive Board Minutes 12/8/19

Show Check Outs

Crimes of the Heart

• Director: Doran K

  • Did a show!

  • Future directors- found it useful to get actors off-book the second time they run a scene

  • Lay out expectations from the beginning

  • Went really smoothly overall

  • Happy with the dedication, everyone really pulled their weight

• TD: Liz S

  • Things I learned: SO MUCH!! Technical skills, for one, like wallpapering and building flats! if anyone needs wallpapering seriously hit me up! Also management skills, it was weird at first to be thinking about the big picture rather than doing the hands on work but learning how to balance the creative visions of the director, myself, and the techies was an extremely valuable lesson!

  • Things I wish I knew: I can’t think of anything, it was certainly a trial and error process and my timeline evolved over time but learning as I went (learning by doing, some might say) was wonderful

  • Overall an amazing process to partake in

  • For future TD’s: 

    • Prioritize self-care! easier said than done but i found myself allowing people to leave or skip pretty frequently, this kept the process fun and no one grew resentful

    • The ATDs and I absorbed a lot of extra tasks   that i didn’t want to put on any dept, in my tech week notes I actually made a “TD team” section alongside all the other departments and I think this was really helpful, kept some stress off the departments and allowed us to have greater oversight over particularly tricky tasks (like fixing the wobbly table or making the oven open and close)

    • Remember to have fun! this seems dumb but so often we get caught up in the details and technical execution and forget that this is for fun!! dance to kids bop, eat lots of cake, wear funky sunglasses, and be merry :)

    • Organization was key- both for the process and for me personally. using a timeline to keep people accountable really worked and also doing a ton of my school/internship work ahead of time allowed me to be physically and mentally present during the 2.5 weeks of build, mini, and tech week.

• SM: Matt D

  • Amazing experience- smoothest show ever

  • For future SMs- take your own schedule into consideration , recognize your own worth in the process

  • For ASMs- caliber of show should be taken into account for assigning number of ASMs

  • An incredible process overall

• Producer: Devon M

  • Went really well

  • You don’t need everyone to be in the same room to make it happen

  • Make sure to delegate and allow for creative freedom

  • Keep in contact with director and TD to keep the vision in place

E-board Check Ins:

• President: Kim

  • Did paint for Crimes tech and build week

  • Went to Crimes move in

  • Participated in Nom Com

  • Participated in 2nd round of reading committee

• VP: Siena

  • Worked on GM 4 presentation

  • Moved packages to the Space

  • Crimes was great (ASMed)

  • Ran 2nd round of reading committee

  • Requested room for Evan

• VPSP: Devon

  • Produced Crimes

  • Posted Holiday Hits sign ups

  • Worked on GM presentation

  • Participated in Nom Com

  • Made BUSTIEs ballots

• Treasurer: Chrissy

  • Got Crimes cash back from Devon

  • Figuring out some issues re: rights

  • Working on reimbursements

• Secretary: Abbey

  • Made Facebook events for Crimes of the Heart, GM 4, Holiday Hits, and Space Cleaning

  • Assistant produced Crimes of the Heart and promoted it on

  • Extended comp tickets for Crimes of the Heart

  • Emailed pitch teams re: GM 4 presentations, pitches, and voting

  • Uploaded production photos from Mamma Mia and Five Women to Facebook and Shutterfly- going to upload the Crimes of the Heart photos this week

  • Participated in 2nd round of reading committee

  • Making plans to update website/guides over winter break

• TA: Zach

  • Set date for Space Cleaning

  • Got the dumpster

  • Got keys returned from the LD of Crimes

  • Getting Liz’s keys back soon

Executive Board Minutes 11/17/19

Show Check Ins

Crimes of the Heart

• Director: Doran K

  • Went to tech meeting

  • Ran the whole show today despite missing actors

  • Figured out conflict with one actor’s availability

• TD: Liz S

  • Had tech meeting and check-ins and they went well

  • Went over call times for the next few weeks

  • Saw today’s rehearsal

• SM: Matt D

  • Having tech come into rehearsals

  • Did paper tech today and things are mostly in order

• Producer: Devon M

  • Photos edited

  • Promo being released

  • Shirts ordered

  • Stickers almost ready

  • Working on BTS video

One Acts

• Carrie - Director

  • Tech week went well

  • One issue with double cast actor during last tech rehearsal

  • Advice- Clearer communication of conflict between directors for future

• Siena - Producing

  • It was weird with no budget and new space

  • Learned how to use illustrator

  • Weird Dynamic with 3 co-heads

• Zach - ATD

  • Went mostly well

  • Annoying with moving from space to conference auditorium

  • Limited tech, but had fun!

E-board Check Ins:

• President: Kim

  • Head of H&M for tech week of One Act

  • Met w/ Miranda to get her check out

• VP: Siena

  • Picked up a bunch of packages from SAO

  • Produced for One Acts

  • Booked room for GM 4

• VPSP: Devon

  • One Acts was great, went really well

  • Started working on spring schedule for events

  • Began ballots for Nom Com

• Treasurer: Chrissy

  • I't’s her birthday!!

• Secretary: Abbey

  • Promoted One Acts

  • Made One Acts FB event

  • Saw One Acts!

  • Started Crimes promo stuff

  • Posting FB event for Crimes tomorrow

• TA: Zach

  • Helped out with One Acts

  • Opened the Space a bunch this week

  • Working on Tech Show script

  • Got Disney +

Executive Board Minutes 11/10/19

Show Check Outs

Five Women Wearing the Same Dress

• Director: Miranda M

  • Really enjoyed the process of directing

  • Had some communications troubles that would’ve been better resolved early on but things did improve

  • Providing future directors and creative teams with a “toolkit” of sorts at the beginning of the process would be super beneficial

  • Having a go-to member of eboard for directors to go to may also be worth looking into

  • Proud of the result

• AD: Kiana C

  • Tech week went well- lots of tech member stepped up in face of a few obstacles

  • Creative team communicated well throughout the week

  • Really enjoyed assistant directing- good dynamic with Miranda

  • Was able to take on more responsibilities than anticipated- which ended up being great

  • Wants to direct in the future!

  • Happy to be part of conversations re: themes of the show (mental health, etc)

  • For future ADs, position may vary based on what director wants the position to look like

• TD: Chris D

  • Really loved the experience; stressful moments but so much fun

  • Fun challenges for tech, along with reoccurring elements

  • Many new people on tech- picked up on new skills really fast

  • Good positive mental attitudes, which really helped during build/tech

  • Theatre is a collaborative effort- really shined through in this process

• SM: Ariana T

  • Tech week went really well- everyone did their part

  • So proud of actors and the result

  • Important to get entire cast on the same page going into tech week

  • Having creative team meetings after every run was super beneficial

  • For future creative teams, maybe organizing introductory meetings if everyone doesn’t know each other to foster relationships

  • If an e-board member is not part of a creative team, maybe having a board member checking in would be beneficial

• Producer: Evan P

  • Very much a “learning by doing” experience, really enjoyed it

  • Tech week went really well- show ended up selling really well

  • Grateful for 4 assistants who all brought something different to the table

  • Really happy with how producing ended up looking

  • For future producers, being present at a read-though/full run would be extremely beneficial

  • Weekly meetings with entire team necessary for communication

Show Check Ins

Crimes of the Heart

• Director: Doran K

  • Everything is going well

  • We’ve run the first act totally off book and are planning on doing so with the other two acts this week as well. In the week leading up to Thanksgiving break, we will be running the show (hopefully) three times.

  • Figured out the issue with one of our actor’s conflicts with our show

• TD: Liz S

  • Met with Matt Gomez (head of lights) this week, meeting again this week

  • Planning a tech meeting pre- build and tech week

  • Getting organized for next part of process

• SM: Matt D

  • Everything is going great

  • Did first act today- went really well

  • Solved conflict with some actor availability

  • Doing some open rehearsals this week

• Producer: Devon M

  • Been working on photo shoot photos

  • Eventbrite went live

  • Social media has been launched

  • Programs, stickers being worked on

  • Johnathan placed t-shirt order today- should hopefully be in for move in

  • Cary working on behind the scenes video

One Acts

• Emotional Baggage

  • Director: Carrie W

    • Blocked the whole show

    • Asked actors to be memorized for Monday; also asked them for costume ideas

• Almost Home

  • Director: Isa V

    • Whole show blocked

    • All music learned- had sitzprobe today that went so well

    • Cast is great

    • Everyone working together to fill in gaps

• Oh, Hello!

  • From Chris Dew

    • Everything is memorized, some jokes being reworked

    • Going well!

• SM: Kitty L

  • Communicated w/ directors- asked to send their conflicts and schedules

  • Talked to Natalie about adding another small skit between one acts

• TD: Priya P

  • Emailed techies and directors

  • Met with some departments to organize things in the Space

  • Talked to Wandering Minds- they are letting us store some things in the Cage during tech week

E-board Check Ins:

• President: Kim

  • Mostly Five Women this week- first time head sound, had a lot of fun

  • Picked up package from SAO

  • Talked w/ Liz re: planning for build week

  • Went to theater booking meeting on Friday

• VP: Siena

  • Booked rehearsal space for Carrie’s one act

  • Doing producing stuff for One Acts

• VPSP: Devon

  • Have preemptive dates for Holiday Hits (12/12) and Frog Pond Night (12/15)

  • Put in Haunted House reimbursement

  • One Acts going well

  • Planning out dates for next semester

• Treasurer: Chrissy

  • Did props for Five Women

  • Sent Eventbrite link to Crimes producing team

  • Helped Evan with assorted producing things

• Secretary: Abbey

  • Sent GM 3 recap email

  • Promoted Five Women all week

  • Went to Student Theater meeting on Friday

  • Made templates for remaining shows/semester events

  • In contact with One Acts producing team re: an event cover photo- posting that tomorrow

  • Update website and social media with Crimes information and ticket link

  • Did a bunch of Crimes producing things

  • We were extended comp tickets from Wandering Minds to see Suite Surrender!

• TA: Zach

  • Assigned tech crews for One Acts

  • Met w/ Priya and set up One Act tech week schedules

  • Talked to Wandering Minds re: using the Cage

Executive Board Minutes 11/3/19

Show Check Ins

One Acts

Emotional Baggage

• Director: Carrie W

  • Was busy last week due to Taming of the Shrew

  • Getting actor conflicts to the SM

  • Excited to get started!

• Dogs

  • Directors: Jen M and Lara M

    • Jen and I are super excited to get started

    • Gonna have two rehearsals next week and then be ready for tech week (it's gonna be very super duper chill, just some fun theatre)

    • Adding some final chaos to the script (yahoo!)

    • Have to set up meeting with tech to go over ~vision~ (spoiler: it's chaotic)

Five Women Wearing the Same Dress

• Director: Miranda M

  • Move in- going/went well!

• AD- Kiana C

  • Move in went smoothly and quickly- shoutout to Chris

  • Made schedule for actors for tech week

• TD: Chris D

  • Had move in

  • Set is mostly done- mostly just touch ups

  • Looking forward to tech week, very excited!

• SM: Ariana T

  • Move in! Going well

  • Talked w/ Miranda and Kiana re: actor schedule

  • Got keys from Maggie

• Producer: Evan P

  • Implemented Facebook ads

  • Lobby is almost done

  • Went over Eventbrite stuff with Chrissy

  • Daily Free Press coming tomorrow to do a piece

  • Figuring out program logistics

  • Getting crew headshots done

Crimes of the Heart

• Director: Doran K

  • Had photoshoot yesterday- everything looks great!

  • Hair and makeup and costumes came

  • After this week, dong final problem areas, then singular acts, then full runs

  • People mostly off book for the whole show

• TD: Liz S

  • Everything on track- shoutout to hair and makeup and costumes for their efforts for the photo shoot!

  • Scheduling due dates

  • Holding a lighting meeting this week

• SM: Matt D

  • Everything going good- killing it!

  • Little stressed about conflicts but making it happen!

• Producer: Devon M

  • Had photoshoot

  • Rescheduled tech headshots

  • Working on editing photos

  • Facebook and Insta pages up

  • Shirt orders and bio forms due Friday

E-board Check Ins:

• President: Kim

  • Went to SAO re: Student Theater keys and meeting w/ Crystal re: a student wishing to use the theater for a music ensemble performance

  • Been doing head sound for Five Women, went to move in

  • Helped run One Act auditions

  • Participated in Reading Committee

• VP: Siena

  • Booked rehearsal rooms for next semester

  • Assigned rooms to Isa for her One Act

  • Sent Reading Committee emails and ran Reading Committee

• VPSP: Devon

  • Ran one act auditions - all set to go

  • Did reading committee

  • Submitted one acts engage

  • Submitted haunted house reimbursement

  • Figured out preliminary dates for holiday hits and frog pond nights

  • Started thinking about assassins

  • Made Nom Com committee sign up sheet

• Treasurer: Chrissy

  • Processed reimbursements

  • Helped Evan w/ Five Women producing; met with team and gave him Eventbrite log in

  • Worked on POs and various SAO approvals

  • Announcing One Act producers today

  • Doing props for Five Women

  • Got Haunted House money from Devon

• Secretary: Abbey

  • Is directing Charity Show!! Super excited

  • Made GM 3 Facebook event

  • Emailed all fall creative teams re: eboard and check ins

  • Emailed pitch teams re: GM 3 and voting

  • Participated in Reading Committee

  • Worked on Crimes of the Heart producing things

  • Been in contact w/ Evan re: Five Women promotion

• TA: Zach

  • Helped w/ build for Five Women

  • Got all the wood orders, paint, and wallpaper in from Home Depot

Executive Board Minutes 10/20/19

Show Check Ins

Mamma Mia will be doing their show check outs next week.

Five Women Wearing the Same Dress

• Director: Miranda M

  • Blocked the whole show

  • Everyone’s doing really well with being off book when asked

  • Handled come conflict difficulties

  • Everyone is super excited to begin promoting the how

• AD- Kiana C

  • Hard off book is Saturday, doing full run

• TD: Chris D

  • Currently at Mamma Mia strike

  • Met with Tim and mapped out Build Week schedule

  • Starting as early as possible so there’s little overlap with 9 to 5

  • Meeting with other departments and creative team soon

• SM: Ariana T

  • Mamma Mia was great!

  • Blocked the whole show

  • Working through lines currently

  • Sent Siena rehearsal schedule

  • Settled conflicts with actors

  • ASMs are good- teaching them a lot

  • Creative Team is free from 8-9 to meet

  • Potentially opening up a weekend rehearsal for crew to come to

• Producer: Evan P

  • Congrats to Mamma Mia on a fabulous show!

  • Soft launching Facebook, Instagram, WeChat, and Wibo pages on Tuesday, along with a teaser

  • Wednesday is our full out ad campaign launch

  • BUS ads launching Thursday

  • Currently working on a QR code for all media that we release

Crimes of the Heart

• Director: Doran K

  • Blocked the whole show

  • Working on getting off book- actors are very dedicated

  • Planned out November schedule

• TD: Liz S

  • Finalized set design

  • Doing the wood order with Devon this week

  • Having some department meetings as well

• SM: Matt D

  • Talked about November scheduling with Doran

  • Waiting on November conflicts from cast

  • All is good!

• Producer: Devon M

  • Talked to assistant producers- meeting on Tuesday re: photo shoot

  • Meeting w/ Liz re: wood order

  • Sent emails to department head

  • Have graphic all set

  • FB and Instagram launching in November

E-board Check Ins:

• President: Kim

  • Did assistant hair and makeup for Mamma Mia

  • Held productive OHs

  • Keeping in contact with creative teams

  • Attended Haunted House meeting

• VP: Siena

  • Did set dec for Mamma Mia

  • Communicated w/ Ariana re: rehearsal rooms

  • Got Student Theater room bookings from Erin

  • Took ver reading committee

• VPSP: Devon

  • Delegated reading committee to Siena

  • One Acts

    • Received all pitches

    • Decided on shows

    • Need to talk to directors about auditions

    • Going to SAO to register it on Engage

  • Haunted House

    • Lots of meeting this week

    • Have the wishlist to send out

    • Sent graphics to Abbey

    • Iva is doing a photoshoot this week

    • Looked through the Space for things we need

• Treasurer: Chrissy

  • Mamma Mia producing dropped off poster to Shiney- she posted it on Friday in the GSU that wasn’t the original intention, but it worked out

  • Went to Mamma Mia on Friday— did and helped with a bunch of producing stuff there

  • Fixed the Eventbrite and ticket allocations

  • Submitted the event forms for the mainstages

  • Waiting on approval and Eventbrite link for Five Women for Evan

  • Haunted House Eventbrite is live

• Secretary: Abbey

  • Did hair and makeup during Mamma Mia tech week- did as much as possible remotely

  • Sent an email extending comp tickets to the other BU Theatre E-boards

  • Posted a LOT about Mamma Mia

  • Reaching out to Robert about the rest of the promo photos (he’s in TN at the moment)

  • Answered emails re: ticketing, forwarded to SABO as necessary

  • Made event drafts for Haunted House, GM 3, remaining mainstages, just so they’re there. Launching Haunted house event tomorrow and Five Women on Wednesday

  • Updated calendar on the website

• TA: Zach

  • At Mamma Mia strike

Executive Board Minutes 10/13/19

Show Check Ins

Mamma Mia!

• Combined Check In for: Directors: Maggie S and Erin M, Music Director: Aiden M, and Choreographer: Clara C

  • Going great!

  • Had a great last run yesterday

  • Sitzprobe today- going awesome

  • Have been practicing in flippers- having a pre-show flipper/lift “FLIFT” call

  • Move in today has been going extremely well

  • Cast is getting along great

  • Everyone is so excited!

• TD: Sam C

  • Had move in!

  • Build week went well but experienced problems with wood order

  • Accidentally picked up wrong U-haul this morning but was quickly resolved

  • Set is almost completely up- Tom has been an absolute blessing

  • Mics have been secured and delivered

  • Crew has been great

• SM: Jen M

  • Trucking along!
    Sent tech week breakdown to actors

• Producer: Natalie A and MC C

  • Lobby decorating happening tomorrow

  • Addition of Robert has been great

  • Delivered GSU poster to Shiney

  • Pushing promo

  • Finishing format of programs and digital promo

Five Women Wearing the Same Dress

• Director: Miranda M

  • No check in at current time

• TD: Chris D

  • Met with all department heads, meeting with sound soon

  • Trying to reach out to assistants

  • Been helping with Mamma Mia

  • Having problems with Home Depot

• SM: Ariana T

  • No check in at current time

• Producer: Evan P

  • Had amazing video/photoshoot yesterday

  • In the process of editing everything

  • Submitting ads next week

  • Receiving receipts

  • Rayvon in SABO has been a huge help

  • Launching social media next Wednesday to stagger it

Crimes of the Heart

• Director: Doran K

  • Going well!

  • Had first off book scene

  • Getting actors off book scene by scene- seeing how that works

  • Close to finishing blocking the whole show

  • Have a tentative date for photoshoot

• TD: Liz S

  • Met with props team- good handle on what we have and what we need to get

  • Hoping to receive set design today but there may be a delay as set designer is in Mamma Mia

  • Meeting w/ MC this week to discuss how to build functioning kitchen cabinets!

• SM: Matt D

  • Things are going well

  • Chill rehearsal schedule right now that’ll pick up in a few weeks

  • Cast bonding tonight

• Producer: Devon M

  • Just met w/ Chrissy and assistants

  • Divided responsibilities among the whole team

  • Went to rehearsal last week to meet the cast

E-board Check Ins:

• President: Kim

  • Corresponded with CFA and WTF re: mic rentals- no luck unfortunately but a solution was found!

  • Touched base with BU Bands re: sitzprobe room booking

  • Held office hours

  • Schedules 2nd division of power talk with Mamma Mia creative team on Tuesday

• VP: Siena

  • Booked rooms for Mamma Mia headshots, Crimes tech meeting, and Self Care Saturday

  • Haunted house was approved

  • Went to Mamma Mia move in and drove the U-Haul

  • Went to Crimes tech meeting

• VPSP: Devon

  • Getting a bunch of One Act pitches- reaching out to some for scripts

  • Talked with Siena re: Self Care Saturday

  • Brainstorming for Holiday Hits

  • Looking to plan ice skating event and possibly a “Space Runway” event for next semester

  • Re: Haunted House

    • Have a space

    • Event confirmed, waiting on Eventbrite link

    • Met with producing team

    • Room cast lists being made and tech being planned

    • Meeting with planning committee this week

    • Going well!

  • Thinking about extending deadline for Reading Committee signups

• Treasurer: Chrissy

  • Been communicating with Shiney

  • Mamma Mia producers are dropping off the GSU poster on Tuesday

  • Met with Chris re: Five Women props

  • Met with Crimes producing team

  • Looking at intent to pitch forms

  • Sent rights contract to Natalie for Mamma Mia promo

  • Picking up i-Pads for Mamma Mia this week

• Secretary: Abbey

  • Made Mamma Mia Facebook event

  • Met with Evan re: Five Women Facebook event and promo

  • Sent GM 2 recap email

  • Went to Mamma Mia move in

  • Went to Crimes of the Heart producing meeting

  • Signed up for reading committee

• TA: Zach

  • Currently at Mamma Mia move in

  • Was at build all last week