Minutes

Executive Board Notes 12/11/16

Show Check-Ins

  • 10 Minutes to Save the World: HwaYoun
    • Everything went better than expected
    • The cast really enjoyed themselves and got a great introduction to Stage Troupe
    • Sydney and Danielle were extremely helpful, and tech was amazing
  • Jimmy the Antichrist: Brian
    • Wonderful experience. The cast and crew were great
    • Directing one-acts is great practice for both directing and SMing
    • It was difficult to work without a lighting assistant, but Sam was very helpful
  • Pappa Pia: Lauren and Paulina
    • This show was so much fun
    • Everyone loved their experience. There are no complaints
    • Sam and David were extremely helpful
  • Monologues: Maggie and Erin
    • The actors were great to work with. This was great practice for directing next semester
  • SM: David
    • Good experience overall
    • Conflicts were daunting, but everything worked out
    • Putting a director in a show or on a tech crew is not recommended
  • TD: Sam
    • This was a very enjoyable week
    • The last-minute lighting crew was phenomenal
    • Strike was almost done before the show was over, so everything wrapped up very quickly
  • Producers: Sydney and Nathan
    • Everything went very smoothly
    • There was so little to do that things felt overstaffed; may not have needed four people
    • The turnout was as expected. People seem to like catchy/silly titles for the Festival
    • Ultimately couldn’t take production photos because conflicts were too hard to work with

E-Board Check-Ins

  • President: Danielle
    • This week was all about organization. E-Board was very on top of scheduling for a busy week
    • Met with people from other groups
    • Guest directed for HwaYoun
  • Vice President: Erin
    • Requested a room for GM1, but room reservations are still not open
    • Contacted Playwright’s Theater to invite them to use the Space Cleaning dumpster
    • Reached out to Jamie for Space Cleaning advice
    • Made a detailed Space Cleaning schedule
    • Space Cleaning went so incredibly well. People were extremely helpful and efficient
    • TA tasks were divvied up among the Board
    • Reviewed TA Applications
  • VPSP: Sydney
    • It was great to see all the new faces at One-Acts
    • Made BUSTies ballots with Nathan
    • Senior Divas is on Tuesday. The chosen charity will be the AIDS Action Committee of New England
    • Made a poster for Senior Divas
  • Treasurer: Andy
    • Filmed One-Acts
    • Ordered the dumpster for Space Cleaning
    • Made deposits for Addams and Bird
    • Did rental agreements for Last Five Years
    • Picked “Girls Leap” as the charity for Charity Show
    • Did a Large-Scale Event Planning Workshop
    • Talked to Ellie and James about rights for Avenue Q
  • Secretary: Nathan
    • Made Facebook event for Space Cleaning
    • Made Facebook event for GM4
    • Will be contacting Spring directors this week in order to update the Current Season tab on the website as well as to create posts for Meet Your Leaders Monday, which will continue throughout the winter break

Other

  • Erin
    • The Play Library in the Space is broken and should be looked into
  • Sydney
    • The ceiling in the props loft of the Space is starting to cave in

Executive Board Notes 12/4/16

Show Check-Ins

  • 10 Minutes to Save the World: HwaYoun
    • Actors are not off-book, which is causing a lot of problems with character work
    • Will employ some new strategies to help people get off-book
    • Actors have a lot of conflicts, but will be having a run before call on Monday
  • Jimmy the Antichrist: Brian
    • Actors seem confident in their roles and lines
    • Everyone is wonderful to work with
  • Pappa Pia: Lauren and Paulina
    • Had two full runs after move-in today
    • A little shaky, but everything will come together after a few runs
  • Monologues: Maggie and Erin
    • Have only met with two of the three monologue performers
    • Those who have met seem very confident in their lines and performances
  • SM: David
    • Move-in went incredibly quickly
    • Made it to at least one rehearsal for every show this week
    • Nearly every actor showed up, but some tech people are missing
    • Sam and Sydney helped out so much
    • The runs of the shows went fairly well, and many are almost completely off book
    • Current run time is a little over an hour
    • There are a lot of actor conflicts
  • TD: Sam
    • Everything is coming together
    • The lighting board needs attention. Will be the first thing assessed tomorrow
    • Pappa Pia’s boat is finished
    • Transitions are done
    • Props and set decoration are all taken care of
  • Producers: Sydney and Nathan
    • Met with assistants and assigned tasks
      • Andy created the cover photo and is working on individual profile pictures
      • Nathan and Erin are working together on the program
      • Sydney will be taking production photos
    • Will be decorating the lobby on the afternoon of 12/6

E-Board Check-Ins

  • President: Danielle
    • Had another meeting with Chris from OB. Ironing details out for next semester
    • The E-Board just met with Wandering Minds this afternoon to plan efficient communication next semester
  • Vice President: Erin
    • Got rehearsal rooms for HwaYoun
    • Emailed Room Res, and still can’t get access to reservations
  • VPSP: Sydney
    • One-Acts move-in went very smoothly
    • The Last Five Years left a lot of things unfinished from their strike
    • Nomination Committee is ready to roll
  • Treasurer: Andy
    • Still deciding charity for Charity Show
    • Doing a Large-Scale Event Planning workshop tomorrow
    • Submitted AB Funding request this week
    • The SAO Training Tracker did not mark completed trainings
    • The knob on the producer’s booth door is still broken
  • Secretary: Nathan
    • Sent out TA application announcement. Still accepting applications until Friday
    • Published Facebook event for One-Acts & Monologues
    • Will be sending out a GM #4 reminder email tonight
    • Working on event for GM #4

Other

  • Brian
    • Went to hazing training on behalf of E-Board. Very informative

 

 

 

 

Executive Board Notes 11/27/16

Show Check-Outs

  • Come Back, Little Sheba
    • Directors: Christy and Taylor
      • GM #3 hindered a lot of the show’s move-in
      • Guest directors were extremely helpful
      • Co-directors are great for time management and efficiency
      • Casting a diverse range of people helped attract a big, unique audience
      • Improv exercises and discussions about the text greatly improved the actors’ performances overall
      • Having over-the-top, melodramatic runs of the show kept the material from getting stale for the actors
    • SM: Alba
      • Working with the creative team was great
      • When there are multiple directors, it is important to sit down and figure out a plan for how to run rehearsals without both creative leaders present
      • Time got away from us due to the careful attention paid to the sensitive material of the show. Time should be set aside for dealing with heavy material, but too much can detract from overall productivity
      • Please do not double cast. Rehearsals had to start far too late in the night
      • Stage managing for One-Acts is not a sufficient prerequisite for head SMing a mainstage
      • ASMs were extremely helpful, though not fully prepared to head SM yet. They unfortunately weren’t given enough training, but they should be prepared after another semester as assistants
      • To keep strike from starting too late, someone should decide an allotted amount of time that is appropriate for actors to greet guests in the lobby. Too much visiting kept strike from starting efficiently
      • Cast and crew pictures should happen on the second night rather than on the same night of strike
    • TD: Cami
      • Had a great time working on the show with Taylor and Christy
      • The crew was spectacular, especially Kevin and Sophia, the ATDs
      • Sophia was extremely confident and could be considered to be a head TD
    • Producers: Lauren and Paulina
      • We need a more efficient system for handing out comp tickets to people on the tech crew. The current system doesn’t guarantee that techies will be able to see the show, so the system would be helped if we reverted back to last year’s system.
      • The Student Theater vacuum isn’t working. We should look into buying a new one.
      • Though we didn’t sell out any night, we sold fairly well overall.
      • The show was well under budget
      • The directors were great to work with. They had clear ideas for promo materials but were still open to exploring others
      • There is one shirt left over that had been requested but never paid for
      • Will give shirt money and keys to Andy this week

Show Check-Ins

  • 10 Minutes to Save the World: HwaYoun
    • Due to conflicts with The Last Five Years tech week, the first rehearsal has been scheduled for Saturday
    • Asked actors to get off book as much as they can before rehearsal on Saturday
  • Jimmy the Antichrist: Brian
    • Met with cast and had a full read-through
    • Soft off book will continue through this week. Hard off book is on Saturday
    • Starting blocking this week
  • Pappa Pia: Lauren and Paulina
    • Held a read-through last weekend but only had a few cast members show up
    • Creating a schedule for this week’s rehearsals
    • Meeting with Sam Curley Monday night
  • Monologues: Maggie and Erin
    • Emailed all the performers about meeting to rehearse but have only received one response
    • Hope to rehearse with everyone this week
  • SM: David
    • Plans on attending a few rehearsals this week
  • TD: Sam
    • Techies have the scripts for all the shows
    • Meeting with all the directors tomorrow to discuss tech visions
    • Sent an email to the whole team asking them to schedule department their meetings this week
  • Producers: Sydney and Nathan
    • Working on a potential title for this season’s festival name
    • Will be reaching out to assistants about when to meet

E-Board Check-Ins

  • President: Danielle
    • Chatted with potential future directors and gave advice about how to direct
    • If people have questions about the ins and outs of directing, they are open to ask any E-Board Member
  • Vice President: Erin
    • Got rooms reserved for Jimmy the Antichrist
    • Will post in the Facebook group to ask other One-Acts directors about their rehearsal room needs
    • Paint spilled on the rug during Sheba strike
  • VPSP: Sydney
    • There was a low turn-out for One-Acts auditions, but everyone seems happy with their casts
    • Erin was awesome at getting rooms reserved for auditions and rehearsals
    • Waiting for charity idea submissions and sign-ups from seniors for the Senior Divas Showcase
    • Made a Facebook group for everyone involved in One-Acts and tried to add as many people as possible (if you have not been added to the group and should have been, please email Sydney at scharvat@bu.edu)
    • Sent an email to One-Acts directors offering help if help is needed
  • Treasurer: Andy
    • Not doing an Eventbrite for One-Acts due to past complaints
    • Picked producers for One-Acts
    • Submitted rights for Jimmy the Antichrist
    • Set up Orgsync event for One-Acts
    • Reached out to Erin and Maggie about the charity process for Charity Show
    • Seeing AB Funding staff to ask for funding
  • Secretary: Nathan
    • Got production photos for Will need to compress the files before uploading them to Facebook and Flickr
    • Still waiting on Addams production photos
    • Updated website dates and information
  • Eric
    • BUSTies voting will be on December 11th
    • Only two more E-Board Meetings left for the fall
    • Has the contract for Avenue Q. Will be applying for rights with the proposed dates as April 6-8

 

Executive Board Notes 11/13/16

Show Check-Ins

  • Come Back, Little Sheba
    • Directors: Christy and Taylor
      • Moved in today
      • Steve’s guest direction was incredibly helpful
      • Have been doing full runs
    • SM: Alba
      • CAS and PSY have been good for late-night room reservations as opposed to the Math building
      • Had cast bonding last night
      • Went through all the sound cues and will be doing light cues soon
      • Would prefer not to have GMs on the days of move-ins
    • TD: Cami
      • The set is finished
      • People were great at move-in
      • All departments seem to be confident. Dylan Herina stepped in to be head Hair and Makeup
      • Made last-minute changes, but everything has been smooth overall
    • Producers: Lauren and Paulina
      • The Warren poster should be up tomorrow
      • Shirts should come in this week
      • Housing flyers will be posted this week
      • All the promo materials have been released online
      • All the assistants know what to expect for tech week

E-Board Check-Ins

  • President: Danielle
    • The film department asked to use the Student Theater for a Prod II project, but Sheba tech week made is necessary to turn them down
  • Vice President: Erin
    • Reserved rooms for One-Acts
  • VPSP: Sydney
    • Reading Committee is done! Representatives will be reading questions
    • The Pillowman has been withdrawn from pitches
    • Erin Mc Sweeney and Maggie Skaza are directing musical numbers and monologues
  • Treasurer: Andy
    • Need to talk to Erin and Maggie about the charity for Charity Show
    • Got the Stupid F%&king Bird poster
    • Needs to contact Kobi to find the Addams Family poster
    • Videos for Addams and Bird will be up soon
    • Needs to get rights for One-Acts
  • Secretary: Nathan
    • Made Facebook events for GM #3, One-Acts & Monologues Auditions, and Come Back, Little Sheba
    • Created ballots for show voting and signs for this week’s audition rooms
    • Posted Stupid F%&king Bird photos on Facebook and Flickr; still waiting to receive photos from The Addams Family
    • Only received one suggestion for Senior Divas charity so far
  • TA: Taylor
    • Space Cleaning is December 11th
    • Will order dumpster soon
    • Will post around for people to sign up for One-Acts tech
  •  Steve
    • We still owe Tsai drill heads
  •  Eric
    • Hasn’t heard from Fire Marshall—we have either passed inspection or inspection hasn’t happened yet

 

Executive Board Notes 11/6/16

Show Check-Out

  • Stupid F%&king Bird
    • Director: Conner
      • Extremely happy with the way things turned out
      • Would encourage new directors to ask as many questions as possible to people with experience. The set redesign was a bump in the road, and
      • Sam Kinde is a goddess and made it viable to redesign the set. It all worked out wonderfully despite the learning curve!
      • Couldn’t be happier with the cast and their dedication to the show.
    • SM: Catrin
      • It was really good to have had none of the actors double-cast; their other conflicts caused enough stress, and so it was for the best of the cast not to have other show commitments
      • Having the same room for nearly all rehearsals made actors very comfortable in their rehearsal space
      • Line-throughs would have been helpful
      • ASMs were great. They still need a little more experience before head SMing a show, but they’re on the right track and handled stressors fantastically well
      • Having a run on the night of move-in was difficult, but still incredibly helpful
      • Assistants played around with tech during the runs, and then the same person consistently worked on their own tech position during the actual show
      • It could have helped to have had more structure and a sensitive approach toward the heavier material of the show
    • TD: Sam
      • Learned so much throughout the entire process
      • The deadline for wood orders should be clearer for future TDs
      • The relationship between tech and actors should be heavily prioritized
      • Would not recommend having two set changes for a show
      • There should be set roles for each person on the creative team in order to avoid confusion
      • There should be time guidelines for the amount of time spent in the Theater. People left at a reasonable time every night, but it should be stressed that people should not stretch themselves too thin and stay too late in the night
      • A little bit more practice is required for ATDs to head TD
      • Need to clarify the protocols for when shows sell out. Also, we need to determine the amount of people allowed in the booth at one time
      • Didn’t have a lot of full-tech meetings. The individual tech meetings were just as effective
      • At the first tech meeting, TDs should be entirely clear about what each person’s role and time commitments are
      • Most of tech should come to Thursday performances so that they don’t crowd too many seats on the more popular nights
      • Big lighting crews were essential. Having them come in an hour early was incredible for the move-in process
    • Producers: Evan and Danielle
      • Actors loved their images
      • Assistants were very helpful during tech week. It was difficult for Danielle to balance health with producing, though the assistants really stepped up to the plate
      • Steve helped with the promo video, and Dan did a great job with the lobby
      • Dan could head produce again, though Steve could use another semester or two
      • Sold really well, especially with two other shows going on this weekend
        • 55 on Thursday, 79 on Friday, and 102 on Saturday
      • Conner and Cat were great to work with
      • Looking for the remaining receipts for SDRs
      • The t-shirts will be coming this week
      • Dylan dropped in the middle of tech week. Rachel ended up helping out even though there was confusion about her commitments with Sheba
      • Communication on a lot of fronts was a little difficult. Could have done a little better getting in touch with assistants and each other
      • Actors should respect the creative vision and promotional material

Show Check-Ins

  • Come Back, Little Sheba
    • Directors: Christy and Taylor
      • Starting full runs this week
      • Steve Marois is guest directing this week
      • Alba has been fantastic all around
      • Cami has been wonderful as well. Had tech meetings with her all day today
      • Lauren and Paulina are doing an impressive job
      • Actors are all back and ready to rehearse
      • If actors want to tech, they should probably do the show furthest from their other tech weeks
    • SM: Alba
      • Went to a run-through of Bird on Wednesday to familiarize self with the process of being in the booth
      • Losing actors last week was rough, but things will start moving smoothly from here on out
      • Headshots happened today
      • First full run will be directly after the Board Meeting
      • Friday is the only night off for rehearsals this week. It’s important to communicate with the actors about how they handle the heavy material night after night
    • TD: Cami
      • Had a tech meeting that went really well
      • Things should go very smoothly for the show
      • Will go to Home Depot to buy paint
      • Going to see a run of the show this week
    • Producers: Lauren and Paulina
      • Went to SAO and ordered shirts, submitted a Kinkos order for flyers, and put in the wood order
      • Wood will be delivered tomorrow
      • HwaYoun designed the Warren poster. It’s not yet submitted due to an issue with the file size, but that will be fixed on Monday
      • Had a promo photo shoot
      • Erin will be working on programs, and all assistants will be helping with the lobby
      • Not many SDR receipts have come in (despite Paulina’s reminders)
      • Will be attending both full runs of the show this week
      • Assistants, as well as everyone on the creative team and in the cast, are all phenomenal. Everybody is so cooperative.

E-Board Check-Ins

  • President: Danielle
    • Met with prospective directors
    • Talked to members to keep them enthused. A lot of people are very excited both about how Troupe has been going and how it seems like it’s going to be in the future
  • Vice President: Erin
    • Nothing to report!
  • VPSP: Sydney
    • Reading Committee happened. Everyone met up on Saturday, and now the only thing left to do is to create formal lists of questions for the prospective directors
    • Representatives from each Committee will be asking the directors questions at the GM
  • Treasurer: Andy
    • Working on a Snapchat filter for the Space
    • Updated Producer Feedback form
    • Looking for local business to help fund Troupe events
    • Needs to look into rights for the shows getting pitched
    • Might adjust show budgets for future semesters so that funds can be delegated efficiently
    • Needs to deposit the last of the money from Addams
    • There is a cash deposit option for Eventbrite that can be utilized, so long as the deposit is submitted to SABO
  • Secretary: Nathan
    • Jumped into the producing team for Stupid F%&king Bird
    • Sent GM #3 Reminder Email for 11/13
    • Joined and participated in Reading Committee
    • A student from Emerson contacted Troupe about a database for Boston-area theaters to connect and share resources
  • TA: Taylor
    • People need to be sat down and trained for designing sets. There were bumps in the road for every show thus far
    • The three strikes for all shows went smoothly. Wandering Minds and OB both returned everything to the Space
    • Filling out rentals with other groups
    • Creating Tech Feedback form for Bird
    • Setting a time limit on the Theater for tech week is a good idea so that people can stay healthy
    • Looked into ordering a dumpster for Space Cleaning
    • Trying to find a good date for Space Cleaning. Will invite other groups to help out
    • Fire Marshall is coming on 11/9. The Theater is all clear, but will do a walk-through of the Space to check in on everything
    • Moving forward, we need to be consistent with capacity restraints in the booth and the rest of the Theater. We should also clarify when members of tech will be seeing the show

 

Executive Board Notes 10/30/16

Show Check-Out 

  • The Addams Family
    • Directors: Lauren and Paulina
      • Overall, very happy with the final product
      • Got a positive response from audience members and the Daily Free Press
      • Great relationship between creative team and tech. Everyone was very dedicated
      • Guest directors were extremely helpful
      • Tech bonding was very valuable and proved to be useful
      • Daniel Stocker was an amazing special boy to work with
      • Directors should pay attention to the amount of dances in the show. People should be prepared for how much choreography needs to be taken care of
      • Double casting should try to be avoided for the future
      • The relationship between cast and tech should continue to be improved. There should be more done to get everyone on a known-name basis
    • Music Director: Daniel
      • The drum rental worked very well. Payments still needs to go through, but that was expected
      • Future MDs should make office hours popular and stressed. Problem areas for music can’t always be fixed in the short rehearsal period and should be supplemented
      • The pit must be committed to tech week. Not everyone showed up on a nightly basis, which caused a rough run during tech week rehearsals
    • SM: Erin
      • For next time, double check access times for Tsai. For Sunday’s performance, we had too little time to prepare because the space was not open until too late in the morning
      • Double casting was not the easiest to work with. We had too many rehearsals with missing cast members
      • ASMs were incredible. Emma is entirely ready to head SM in a later semester. Erin is definitely on the right track
    • TD: Caitlin
      • It would have been best to have had two ATDs. The ATDs who were assigned were both surprised to have been part of such a big production, and so it may be useful to verbally confirm interest level and communicate with ATDs in the future
      • Maggie did an amazing job. After another semester as ATD, she would make a great head TD
      • Should write out a resource for set designing in Tsai
      • Two-week build sessions stretch people thin and are exhausting
      • Needed a bigger build crew, but some lovely volunteers did end up coming to help
      • Tech and crew should introduce themselves to each other and the cast during move-in
      • Tsai staff were extremely helpful
      • Will compile a list of strike felons for Taylor
      • Paulina and Lauren were great to work with and put so much heart into this show. They were so willing to help with tech
      • Overall, super proud of the final product
    • Producers: Kobi and Zoe
      • Tsai staff were very accommodating.
      • Head and assistant producer relationships were very positive, though people should be prepared for the difficult time crunch
      • 652 people came to see the show
      • Everything was under budget
      • Sound budget might not always need to be so high; SAO arranges things with SPS anyway
      • Producers must triple check programs for correct information
      • There are a lot of SDRs left over from previous shows

Show Check-Ins

  • Stupid F%&king Bird
    • Director: Conner
      • Did a lot of full runs this week. Stopped full runs just short of the point of exhaustion and gave the cast a break before tech week
      • Worked with Anything Goes to arrange that both casts see each other’s shows.
      • Promotional material went out this week
      • Someone from the Daily Free Press will be coming to see the show
      • Move-in happened today, and things are looking very positive; acting is solid, and tech is phenomenal
    • SM: Catrin
      • Did three runs in a row. ASM line notes have improved
      • Seeing Anything Goes was really positive for cast morale. Had difficulty with communication from OB’s SM team
      • Tech has been great to work with in nearly every department
      • Will be calling at 6 for tech week and 6:30 for performance nights
      • Line memorization has improved, but could be precarious. Actors are ready but should continue studying
    • TD: Sam
      • Lights came for move-in an hour early. This is a really great idea for future move-ins
      • A small issue with the set. It was originally too large, but things were changed. Changing sets during the show shouldn’t be too difficult to manage
    • Producers: Evan and Danielle
      • T-shirts have been ordered a little later than they were expected. The assistant did not finish in time for the deadline. Had to redesign the shirt at the last minute without the help of the assistant who dropped the ball
      • Assistants have overall been difficult to communicate with
      • Cassidy Donohue really helped with promotional material
      • The Eventbrite link went up late, but that seemed to work out in terms of timing in conjunction with Anything Goes promo
      • Headshots will be this week, and plenty of promotional material will be going out this week
      • Went to SAO a few times this week and delegated reimbursements
      • Very under budget at the moment
      • Many actors directly confronted the producers and Andy about promotional material, pressing them for things to get out sooner
      • Only two shirts have been paid for so far
      • Dan Leary has been fantastically helpful
  • Come Back, Little Sheba
    • Directors: Christy and Taylor
      • TAs should not direct shows
      • Issues with scheduling runs with the full cast. Actors are pressing for full runs, yet they are consistently sending Alba new conflicts
      • Running into issues with cast members teching during Bird tech week
      • Alba is an angel sent from above, and the creative team as a whole has been amazing
      • First full run will be on Saturday after a week of problem scene work
      • It was really positive to have actors perform in front of a guest audience member
      • The show has heavy material, and so rehearsal have ended with “compliment circles” in which people compliment their team one by one
    • SM: Alba
      • Hard off book happened. Actors should be more confident in themselves.
      • ASMs have been good with line notes
      • Losing Chris to Anything Goes and Becca to Bird
      • Will have cast bonding to see both Anything Goes and Bird
    • TD: Cami
      • More department meetings happened this week
      • Met with set dec. last week, so now all departments have been consulted
      • Full crew meeting will be on Sunday
      • Looking for new scenic artist
    • Producers: Lauren and Paulina
      • Had meetings with assistants. HwaYoun Kang will design the poster. All assistants seem very excited to work
      • Photo shoot will be on Sunday, 11/6
      • Nobody’s made any Amazon requests. Deadline for requests will be 11/2
      • Finalized t-shirt design. Will make a Google form for shirts and bios soon
      • Need to talk to Cami about photo shoot and wood order

E-Board Check-Ins

  • President: Danielle
    • Talked to a lot of members, specifically from the Addams cast. They had extremely positive experiences
    • Talked to people about pitching and garnered a lot of interest
  • Vice President: Erin
    • Got glow tape for the Space
    • Went to SAO sexual assault training
    • Put in reservations for next semester’s audition rooms. Shouldn’t have any problems
  • VPSP: Sydney
    • The BUT Formal went very smoothly and people seemed to enjoy it. It should be continued
    • Pitches have been submitted, and Reading Committee has been assigned, and everything should be all set and ready on 11/6 in time for the GM on 11/13
    • Senior Divas Showcase is in the works
  • Treasurer: Andy
    • Talked to Lucas from OB about creating geotags for shows. May start doing these with producers
    • Got iPads for Shiney James was incredibly helpful and very sweet
    • Sent out producer feedback forms for Feedback has been positive and informative for the future
    • Wants to look into getting Troupe-specific Eventbrite swipers so that we may do at-the-door sales
  • Secretary: Nathan
    • Published Stupid F%&king Bird Facebook event
    • Submitted Bird event to ArtsBoston, Daily Free Press, and General BU calendars
    • Met with Lucas from OB to talk about choosing the charity for the Senior Divas Showcase; posted on Facebook to have seniors send in ideas
    • Will be stepping in to help with Stupid F%&king Bird admission on show nights
  • TA: Taylor
    • Future TAs should make sure to hold groups accountable for safety trainings
    • All groups have completed safety training
    • Addams move-in, show, and strike happened. Sent feedback forms to tech to see how the show went. Waiting on responses, but the show was, overall, a challenging process
    • Rena and Jeff from Tsai were very clear and helpful to work with. People should not be afraid to ask them questions, because they are valuable and friendly
    • Wants to meet with Erin and Caitlin to add tips for F&F Weekend into the TA guide.
    • Two weeks of build might be necessary for shows of this size
    • Made an Excel sheet to share with the TAs of other groups and TDs for Troupe shows. It has details about which groups are using the Space and when
    • People from a local high school cane to see Addams and want to meet with Christy to talk about her costume design
    • Bird move-in could have used extra help
    • A lot of things are missing from the Space
  • Steve
    • Rena was very impressed with the build crew and producers
    • We owe Tsai three Phillips #2 drill heads

 

Executive Board Notes 10/16/16

Show Check-Ins

  • The Addams Family
    • Directors: Lauren and Paulina
      • The full runs have been going well and are definitely performance-ready
      • Danny Ehrenpreis came in to guest direct, and Steve Marois will be coming to give his feedback on Monday
      • The SM team and Caitlin have been a godsend this week
      • Were unable to attend today’s sitzprobe due to move-in.
      • Really excited for opening night on Friday! Move-in was today, and everyone’s very excited to put on the full production
    • Music Director: Daniel
      • Sitzprobe went incredibly well!
      • Got the keyboard patches. They work and sound great
      • Drums were dropped off at Tsai today. Still waiting on a payment from SAO
    • SM: Erin
      • Unable to rehearse in Tsai on Monday so that lights can continue working, but will be doing a full run in the Student Theater with major props until in the meantime
    • TD: Caitlin
      • Paint finished up this week
      • Move-in was today. Most departments appear to be in a good place
      • Because the set isn’t completely up, set dec hasn’t finished
      • Will be finishing the set on Monday between 9 and 2
        • The MC cannot attend, so looking for extra sets of hands to help finish
    • Producers: Kobi and Zoe
      • Everything’s going well! The Warren poster should be up this week
      • Ticket sales haven’t been the best, but they’re expected to get better throughout the week
  • Stupid F%&king Bird
    • Director: Conner
      • Two full runs this week. Things are bumpy but not bad
      • Hard off book was this week
      • Had a guest director come in. She gave really helpful feedback
      • Will be losing an actor for other conflicts this week, but things will continue moving along
      • Had character meetings this week
    • SM: Catrin
      • Ran line notes for hard off book. ASMs are still learning.
      • Actors got a bit of a wake-up call regarding their memorization with the hard off book deadline
      • Have communicated clearly with actors about conflicts and shouldn’t be approached with any new ones
    • TD: Sam
      • Meeting with MC about cut list this week
      • Looking to reuse stuff from Addams to save money
      • Got email check-ins from departments
      • Needs to get keys for the Theater to be able to show lights their inventory
      • Trying to work out build week scheduling
    • Producers: Evan and Danielle
      • Finished poster design for the show and submitted it to SAO
      • Gave a much earlier deadline than normal to give a bit a wiggle room to the assistants who are still learning graphic design
      • Working on shirt design with an assistant
      • Assigned Dan Leary to plan out lobby decorations
      • Considering making a promo video if everything continues to be ahead of schedule
      • Haven’t had group meetings with assistants, but looking to plan things soon
      • Waiting to hear from props about budget needs
  • Come Back, Little Sheba
    • Directors: Christy and Taylor
      • No rehearsal this week
      • Everything is in a really good spot. Almost done blocking the show entirely
    • SM: Alba
      • Blocking should be complete by Monday
      • Did line-throughs with actors in lieu of group rehearsals and will probably continue them throughout the process
      • Soft off book is this coming week. Will be doing a soft line-through
    • TD: Cami
      • Had a department meeting with props that went very well—they plan on checking out what’s available in the Space this week
      • Has meetings scheduled for all other departments this week
      • Will be attending rehearsal on Thursday and Sunday
    • Producers: Lauren and Paulina
      • Met with Andy

E-Board Check-Ins

  • President: Danielle
    • Posted in the Facebook group and reached out to people personally about pitching for One-Acts and the spring season
    • Moved stuff from SAO to the Space
  • Vice President: Erin
    • Reached out for a potential BUT Formal photographer
  • VPSP: Sydney
    • Apart from the photographer, everything for the formal is set and organized
    • Looking to create a photo booth for the formal
    • Two people have applied for reading committee, and some have expressed interest about pitching
  • Treasurer: Andy
    • Met with Lauren and Paulina—set deadlines for Amazon orders and talked about potential poster design ideas
    • Evenly distributed the cost of new paint among all the shows’ budgets
    • Must finish E-Board OrgSync trainings in order to get access to a free Warren poster
    • Will figure out the lights situation for Bird this week
  • Secretary: Nathan
    • Published Facebook event for The Addams Family
    • Submitted The Addams Family event to the ArtsBoston, Daily Free Press, and general BU calendars
    • Put Stupid F%&king Bird poster image on its website page
    • Ashley from the BU Taiwanese Association reached out asking if Troupe would like to be part of their fall concert. All have decided not to participate.
  • TA: Taylor
    • Addams build and move-in happened!
    • The Space needs some new supplies (including paint, plywood, and 2x4s)
    • Two-week builds are not ideal, but Addams’ made it easier to get projects done on schedule (shout-outs to Brian, Kevin, Alicia, and Sam for their help)
    • Addams move-in happened today! Caitlin and Maggie have been handling the process very well
    • Bird and Sheba are having their department meetings this week, and both TDs will be attending full runs of their respective shows
  • Steve
    • Helped with Addams paint and move-in
  • Eric
    • Got the keyboard patches for Addams

 

Executive Board Notes 10/9/16

Show Check-Ins

  • The Addams Family
    • Directors: Lauren and Paulina
      • Full runs are starting this week
      • Invited tech to come to the runs
      • Went to pit rehearsals
    • Music Director: Daniel
      • The pit and cast are in a great place, musically
      • The keyboard patches have been paid for and were supposed to have been sent to Eric
      • Violin dropped, but in contact with another
    • SM: Erin
      • Not here this week, so Emma P. took over and did a fabulous job
        • She is ready to be a head SM
      • Everything is blocked (save one dance number), and the first full runs will be this week
      • Hard off-book on Saturday went fantastically well
    • TD: Caitlin
      • Build and paint have begun
      • Reusing a lot of stuff in the Space to make building easier
      • Last tech meeting was this week, and everything seems to be going well
      • This week is all about painting. If anyone is available to help, any assistance is appreciated
    • Producers: Kobi and Zoe
      • Warren poster is ordered
      • Shirts will be available this week
      • Working on getting more mics
      • Working on submitting the digital posters
      • Meeting set for Tuesday to organize the Link table
      • Programs are almost done
  • Stupid F%&king Bird
    • Director: Conner
      • The cast has begun full runs
      • Choreographer taught half of the show’s movement piece. She will be back next week
      • Guest director didn’t come this week, but will be at rehearsal on Thursday
      • Department meetings have been going well
    • SM: Catrin
      • Will finish a full rehearsal schedule soon
      • Mostly off-book. Hard off-book is Saturday
    • TD: Sam
      • Had department meetings with most departments
      • Ryan is doing so well with the set design and hopes to have it checked by David, the MC, so that the cut list can get done as soon as possible
      • Lights is going to be an intensive department
        • Wants to know the status about acquiring more source 4s
      • Producers: Evan and Danielle
        • Going to talk to Sam about budget soon
        • The final illustration of the poster should be done soon
        • In contact with assistants—they are doing a lot to contribute to graphic design and lobby ideas
  • Come Back, Little Sheba
    • Directors: Christy and Taylor
      • Character meetings and rehearsals have been going on
      • Scheduling issues are causing some problems
      • Many actors are getting off-book!
    • SM: Alba
      • Essentially finished blocking act 1
      • In preparation for an emotionally heavy scene, the team will talk to all of the actors for the sake of comfort
      • Soft off-book on 10/17 – scheduling with individual actors to run lines with ASMs
      • Having trouble with last-minute conflicts after the schedule has already been solidified
    • TD: Cami
      • Scheduled most department meetings—will schedule set dec meeting soon
      • A set design is finished
      • Everything is going well
    • Producers: Lauren and Paulina
      • Will meet with assistants soon about what they’re most interested in

E-Board Check-Ins

  • President: Danielle
    • Went to the SAO Student Theater meeting
  • Vice President: Erin
    • Went with Danielle to SAO to meet with Crystal and Nora about divvying up the Student Theater in the Spring semester. Everything stayed the same, but One-Acts are now moved up one week (to the week of 4/16)
  • VPSP: Sydney
    • Had coffee with Maria about formal. Everything is well under control
    • Kickball is on Monday!
    • Two people have reached out about Reading Committee. Will continue to advertise
    • Has an Improv Asylum gift card that can be used as an award for a future event
  • Treasurer: Andy
    • Got three iPads for F&F Weekend
    • Talked to SAO and SABO to get Square for at-the-door ticket sales
      • May want to get our own
    • Almost 95% of people have paid dues!
    • Will start getting the crewneck sweatshirt designed and ordered
  • Secretary: Nathan
    • Contacted people who had not yet paid dues
    • Sent out GM #2 Email
  • TA: Taylor
    • Safety trained the Addams MC, TD, and ATD
      • Three additional safety trainings planned.
    • Build and paint have started. Shout-out to Dylan Herina for lending his car
    • For future F&Fs, the scenic artist should get the paint themselves
    • Joined rewards program with Home Depot to share among Troupe
    • Move-in should go well. Everything is getting done either early or on time
    • Coordinating the double build-week between Bird and Anything Goes
  • Steve
    • Joined build and paint week
  • Eric
    • Has an invoice for the keyboard patches, but doesn’t have the actual patch. Will reach out for access

 

Executive Board Notes 10/2/16

Show Check-Ins

  • The Addams Family
    • Directors: Lauren and Paulina
      • Have been running act 1, which is very solid. Will block and run act 2 this week
      • Had tech bonding on Friday as well as a tech/cast joint bonding on Saturday
      • No major troubles. Full runs should start by next week
    • Music Director: Daniel
      • Finished the entire show at pit rehearsal for strings, reeds, and brass
      • Act 1 runs have gone extremely well, musically
      • Office hours are proving to be very useful. Many are utilizing this time and show real improvement in rehearsal
    • TD: Caitlin
      • Had meetings for set design and lights
      • Getting wood was a problem, but Andy helped out and got it all delivered today
      • Build starts on Tuesday
      • Head of hair and makeup dropped, but somebody took their place
      • Tech meetings all went well. Loves the crew.
      • Splitting up build and paint due to complications
      • Met with Taylor multiple times and got a lot of problems fixed
    • SM: Erin
      • People are solidly off book for act 1, and Saturday’s full run of act 1 had minimal line notes
    • Producers: Kobi and Zoe
      • T-shirts are ordered
      • Photo shoot on Friday went well
      • Poster should be done tomorrow, and the Warren poster request should be submitted directly afterward
  • Stupid F%&king Bird
    • Director: Conner Reed
      • Blocked the whole show
      • Will be doing full runs very soon
      • Met with set design and had a very productive time
      • Guest directors and choreographers are coming within the week
    • TD: Sam
      • Department meetings will be this week
      • The set won’t be too demanding
      • Got a second lighting co-head
      • Head of hair and makeup dropped, so Taylor took their place
    • SM: Catrin
      • Rehearsals are scheduled through the 16th
      • There will be some major scheduling conflicts soon, but things will be worked out
      • Soft off book on Thursday, and hard off book on the 15th
    • Producers: Evan and Danielle
      • Worked on shirt and poster designs
      • Hoping to have shirts done within the week
  • Come Back, Little Sheba
    • Directors: Christy and Taylor
      • Rehearsals are going well
      • Meetings with producers have been great
      • Scheduling a meeting with set design soon
    • TD: Cami
      • Had no tech meeting this week, but will be holding a full crew meeting on 10/9
      • Hoping to meet with Jeremy to nail down the set design so that wood can get ordered as soon as possible
    • SM: Alba
      • Actors have a lot of conflicts
      • Had first cast bonding last night. Everyone gets along, which is great, but that causes some extra chatter
    • Producers: Lauren and Paulina
      • Met with Taylor and Christy and set deadlines for posters, t-shirts, etc.
      • Have to meet with assistants, but Addams conflicts are making things difficult
      • Set an Amazon wish list deadline

E-Board Check-Ins

  • President: Danielle
    • Had coffee with Chris Kuiken again. Went well!
  • Vice President: Erin
    • Will meet with SAO about dates with DHD and other theatre groups
  • VPSP: Sydney
    • Kickball is 10/10 from 10–1. People can meet at Bay State and travel together or meet everyone at the Common
  • Treasurer: Andy
    • Met with SAO and got a lot of things done
    • In order to make wood orders, we need to make a cart on Home Depot and then make the order over the phone (alongside someone from SAO)
    • Wants to contact facilities about repainting the lobby and fixing the door handle in the Producer’s Booth
      • Erin will take this on
    • Marisa Mendes sent an extremely helpful email about the lights we need for the Theater. She also made an Amazon wish list
    • Needs to meet with producers
  • Secretary: Nathan
    • Updated the website calendar
  • TA: Taylor
    • Sam and Cami are having department meetings this week (Caitlin has already had hers)
    • Addams had a tech bonding, which was an awesome idea. Would recommend that we do this among more tech crews
    • Looking for an ATD for Addams

Executive Board Notes 9/25/16

Show Check-Ins

  • The Addams Family
    • Directors: Lauren and Paulina
      • Have been having rehearsals. Almost done learning act 1
      • Actors are getting along extremely well
    • Music Director: Daniel
      • Rehearsed with the rhythm section of the pit. Got through all of act 1
      • Met with individual characters to go through act 1 solos with blocking
      • Holds office hours twice a week; three people have already stopped by
      • Learned all big ensemble numbers for act 1
    • TD: Caitlin
      • Tech lists came out this week
      • Some people have already dropped; lost an ATD
      • One ATD has finals during tech week. Communicating efficiently with Taylor
      • Had tech meeting today. Went very well
      • Made a doodle poll for department heads to mark their availability for department meetings
      • Met with MCs to order wood. We move in in three weeks!
    • Producers: Kobi and Zoe
      • Met with assistants and are working on divvying out individual assignments
      • Photo shoot this Friday at noon
      • Having difficulty getting in touch with department heads
      • Shirts and bio form is live!
    • SM: Erin
      • Made rehearsal schedule for the entire process (subject to change)
      • Soft and hard off book dates are set.
  • Stupid F%&king Bird
    • Director: Conner Reed
      • Blocked all of act 1
      • Got a stage manager! Decided to plan schedule at least two weeks ahead of time
      • Met with Sam and ATDs about the tech vision
      • Met with producers
    • SM: Catrin
      • Set soft and hard off book dates; will have two full weeks to rehearse fully off book
      • Will have blocked everything by Saturday
    • TD: Sam
      • Met with Conner and ATDs. Everyone is getting along so well.
      • Had tech meeting. A lot of people showed up
      • Not doing department meetings yet for Addams Family’s sake
    • Producers: Evan and Danielle
      • Met with Conner and discussed vision.
      • Met assistants. Everyone has different interests, giving the producing team a really good-looking balance
      • Set an end date for final t-shirt and poster designs
  • Come Back, Little Sheba
    • Directors: Christy and Taylor
      • Planned out some scheduling with Alba
      • First read-through tonight
      • Met with Cami about tech
      • Very excited for all new tech and producer assignments
    • SM: Alba
      • Conflicts have been difficult to schedule around, but everything’s working out
      • Soft and hard off book dates set
      • Three weeks of rehearsals have been scheduled
    • TD: Cami
      • Really excited for the ATDs and other tech crew
      • Read the script; very excited to get started
    • Producers: Lauren and Paulina
      • Haven’t done all too much due to Addams
      • Will meet with Christy and Taylor this week
      • Met assistants at the tech meeting

E-Board Check-Ins

  • President: Danielle
    • Had coffee with Chris Kuiken. Went very well; feels positive about Troupe/OB solidarity
  • Vice President: Erin
    • Got rooms for all the shows!
    • Made an SM guide for future seasons
  • VPSP: Sydney
    • COMBAT happened! Very stressful but equally successful.
      • Having specific contacts for individual groups and individual departments within the groups was very helpful
    • Meeting with Maria to talk about kickball and the formal
    • Going to the CSC to pick up donated costume pieces
  • Treasurer: Andy
    • Emailed all producers and TDs with their budgets
    • Updated producer guide
    • Made a list of non-dues-paying techies and had them contacts
    • Made appointments with SAO about an SDR mishap for the ice cream social
    • Will hopefully get new lights with Troupe money soon
    • Needs to meet with head producers in person
  • Secretary: Nathan
    • Created COMBAT and Techstravanganza events. Social media traffic has been consistently active
    • Updated email list and contacted finalized techies about paying dues
    • Updated website with TD and producer information
  • TA: Taylor
    • Tech lists went up. 82 people were assigned to the shows. Some dropped, some were added on, but things are in the process of getting settled.
    • Need to resolve an issue with lighting design assignment gaps
    • Techstravaganza was stressful but successful. Not a huge turnout, but those who came learned a lot
    • Will make a Techstravaganza guide
    • Had tech meetings all afternoon. The TDs are all so competent, and things seem like they’re going to go well!
  • Eric
    • Someone from BU Academy is looking to do some kind of partnership between the Academy and Troupe

Executive Board Notes 9/18/16

Show Check-Ins

  • The Addams Family
    • Directors: Lauren and Paulina
      • Read-through yesterday; rehearsal today
      • Finding out future rehearsal schedule
      • Looking to make a cast feedback Google form
    • Music Director: Daniel
      • Has been having pit rehearsals. Four songs away form finishing the show
      • Rehearsed two big group numbers with the cast
      • SAO needs a W9 from the drummer before funding
    • TD: Caitlin
      • Went to read-through and made notes of tech elements
      • Finalized set design
      • Needs to email tech crew the second tech lists come out
      • Wants to order wood ASAP
    • Producers: Kobi and Zoe
      • Has photoshoot planned for the first weekend of October
      • Zoe is working on t-shirt design
      • Funding approval in the works
  • Stupid F%&king Bird
    • Director: Conner Reed
      • Talked to old directors and got a lot of really good guidance regarding the auditions process
        • Recommends having directors discuss who will be called back at the end of each rehearsal
        • Has first read-through tonight
        • Playing around with a rough rehearsal schedule
      • Producer: Danielle and Evan
        • Recently assigned! Will sit down with Conner this week to discuss the producer vision and plans
  • Come Back, Little Sheba
    • Directors: Christy and Taylor
      • It worked well to have individual sides at auditions, followed by paired sides with assigned partners at callbacks
      • Reached out to past directors for help. Make spreadsheets that helped organization. Decided to take pictures of the auditionees in order to remember them well
      • In the future, we need to avoid squatting rooms for callbacks. For something so pertinent, it really hurts us
      • Really excited for the cast! First read-through will be later this week
      • Will be meeting with Anything Goes’ creative team to make sure the lead is shared efficiently
    • Producers: Paulina and Lauren
      • Got assigned recently. Will schedule with Taylor and Christy to talk about the show’s vision

E-Board Check-Ins

  • President: Danielle
    • Congrats on casting!
    • Auditions happened. We had so many new members come in to audition; thrilled about the turnout
  • Vice President: Erin
    • Working on getting rooms for rehearsals. Got rooms for Bird for most days (but not on Tuesdays). Addams has the Student Theater for two weeks.
    • Squatting for callbacks was difficult. The problem with room reservations shouldn’t happen again
  • VPSP: Sydney
    • Ice Cream Social went extremely well. Made a poll for preferred flavors, and many new freshmen came and stuck around for a while
    • The CSC contacted us and offered free leftover costumes for the taking
    • Had coffee with Maria from OB. Kickball is October 8th. Talked about formal, and has a really good plan going
    • COMBAT had plenty of sign-ups
  • Treasurer: Andy
    • Dues went really well this year. Made sure that people paid dues before being allowed to audition at callbacks – Nathan emailed those who hadn’t paid with a reminder and did not permit them to check in to auditions before paying
      • Wants to do a similar thing with techies
    • Did SAO training through OrgSync
    • Assigned head producers for all shows. Will be able to assign a good amount of assistants for each show
    • Eventbrite for Addams is up and ready to go
    • Wants to make producer tutorial videos for future producers
    • Will meet with head producers soon to discuss the season’s themes
  • Secretary: Nathan
    • Wrote callbacks and cast list blurbs and published the posts as quickly as possible
    • Updated “Current Season” pages with cast lists and posted the link to Addams’ Eventbrite on its page
    • Made tech meeting and ice cream social event. Social media has been active and responsive. Has drafts started for COMBAT and Techstravaganza
    • In order to complete the email list, needs the emails of everyone who paid their dues as well as everyone assigned to a tech position
  • TA: Taylor
    • The tech meeting with really successful. Over 50 new people have applied, along with 15 new potential ATDs.
    • Has to communicate with OB so as not to conflict Anything Goes’ crew with Bird
    • Has potential TD for COMBAT
    • Hopes the tech lists will be out by Wednesday at the latest. Wants to get TDs and SMs by Monday night or Tuesday morning at the earliest
    • Planning Techstravaganza. We have a lot of new people but not too many returning tech, so we’re on the lookout for event leaders

Executive Board Notes 9/11/16

Show Check-Ins

  • The Addams Family
    • Directors: Lauren and Paulina
      • Had a creative team meeting
      • Got scripts!
      • Troupe now has a piano – Andy will help get it out of the workshop in time for auditions
      • Will have a side in addition to music auditions
    • MD: Daniel
      • Got the pit budget approved
      • Got an email from the keyboard programmer – he’s hesitant to contribute due to copyright issues, but it will all be settled by paying an extra fee
      • Found a violinist, still looking for a trumpet.
    • TD: Caitlin
      • Met with Taylor to work on set design
      • Needs to coordinate a meeting with the woman at Tsai
      • Met with Daniella at the creative team meeting. Wants to show her the space/set design she’ll be working with as choreographer
    • Producers: Zoe and Kobi
      • Made hard deadlines for the Warren poster, link table, etc.
  • Stupid F%&king Bird
    • Director: Conner
      • Hashed out audition and callback sides
      • The sheet music for the show is arranged and ready – comfortable teaching the music, but still looking around for someone to help
  • Come Back, Little Sheba
    • Directors: Taylor and Christy
      • Picked sides for auditions
      • Callback sides are in the works
      • Taylor has to be at work until 6 on Monday and will have to be late to callbacks.
      • Christy is trying to get out of a conflict during callbacks
      • Will bring in another person to sit in at auditions for line reading

E-Board Check-Ins

  • President: Danielle
    • The GM is tonight!
    • SPLASH went super well. Having techies around really helped exhaustive recruitment
    • No longer doing the performance showcase on Thursday
    • Met with Chris K. about Troupe/OB auditions. Things seem like they’ll go smoothly between the groups this week
  • Vice President: Erin
    • Got rooms for auditions. We’ll have to squat for one room on Wednesday, but everything else is sorted out.
    • Called facilities about opening KCB for the GM
  • VPSP: Sydney
    • We have signups for COMBAT. All groups have been emailed
      • Emailed call sheets detailing the entire COMBAT process, including a tech schedule for each group
      • We have Mugar for COMBAT rehearsal space
    • Made a game plan for the Ice Cream Social
  • Treasurer: Andy
    • Had a meeting with Kobi and Zoe. Very productive!
    • Will contact SAO about the AB funding status
      • Looking to buy new lights if they pull through
    • Bought a keyboard for Troupe. We might look into making a rental agreement for it
  • Secretary: Nathan
    • Emailed other groups about the t-shirt display – will make posts around social media to get Troupies to donate
    • Shakespeare Society contacted us looking to have our E-Boards meet. We’ll arrange something after all our auditions
    • SPLASH went extremely well. We got 203 signups, and they were all contacted about the GM
    • Made audition room signs
  • TA: Taylor
    • First tech meeting on Saturday! Excited to meet with everyone
    • New tech forms and TD app are up on the website – will post about it this week
      • Deadline to submit: 9/18, 11:59PM
    • Wish/want/need lists are gathered from all creative teams
    • Techstravaganza is in the works. Will meet with Camille about how to make it go smoothly.

Executive Board Notes 9/4/16

Summer Show Check-Out

  • Director: Joe
    • Uncooperative actors
    • Sydney did an amazing job, and SMs are critical for a process as long as Summer Show
    • We should coordinate more with BU to fill seats beyond the excursion. We should be a thing everybody doing summer staff sees, not just the excursion.
  • TD: Brittany
    • Congrats to everyone working on the show – it went well. Thanks to Sydney, Erin, and Taylor for representing Board and working on the show
    • The long time frame and the casual nature of summer made it difficult to get people to commit. Many people dropped and made the process difficult.
    • Would recommend having dates set in stone earlier on.
    • Doing the tech runs the day before performances got to be a lot – maybe only do runs in the first couple of weeks and then only do it again if necessary.
    • Thanks to Marissa, Jordan, and Tyler Armey for their commitment.
  •  Taylor
    • Please, never do sand again. Strike went well but took a long time because of it.
  • SM: Sydney
    • Actors didn’t respect the rehearsal process – hard to communicate with, and many failed to show up to rehearsal
    • As the summer wore on, the production’s energy got stale
    • The tech team did an amazing job and had a really solid experience and sense of community.
      • Communication and bonding are intrinsic parts of the show experience, and directors and TDs should be aware of their responsibility in setting the social tone.
  • Producer: Christy and Zach
    • The Q&A worked really well and should be kept for future shows
    • Got a sign-up list started
    • Social media promotion went well
    • Headshots should be tackled very early on; it was hard to get all the actors together at once
      • Headshots for both actors and tech might be something to look into
    • Maybe do more well known shows in the summer to attract more freshmen
    • E-Board needs a consistent expectation of what the show is – is this a show for freshmen or a promotion for Stage Troupe? If both, things should be restructured

Show Check-ins

  • The Addams Family
    • Director: Lauren and Paulina
      • Mostly blocked – reworking blocking around a new set design
      • Trouble getting in touch with Daniella
      • Is it possible to get an SM early on?
    • MD: Daniel
      • We need a keyboard for rehearsals
      • Most of the pit is secured, but we need a violinist and trumpeter
      • Talking about the pit budget – need a drum set. Will email Andy the quotes
    • TD: Caitlin
      • Has to redesign the set after learning some limitations
      • Would like to take the directors into Tsai so that everyone can understand the space they can work with
    • Producers: Zoe and Kobi
      • Have a loose timeline for the production process
  • Stupid F%&king Bird
    • Director: Conner
      • Things are going great!
  • Come Back, Little Sheba
    • Director: Christy and Taylor
      • Have a running list of wish/wants/needs for tech
      • Picked audition sides
      • Excited for Splash! and auditions

E-Board Check-ins

  • President: Danielle
    • GM 1 is Sunday 7:30PM in KCB 101!
    • Splash! is Saturday, 9/10
    • We are participating in the BU Fall Arts Fair
    • Got Stage Troupe buttons
    • Performance showcase on Thursday, 9/15. Will contact former “Window Husbands” cast for a revival.
    • Tech Meeting is at 1PM in The Space on 9/17
    • T-Shirt Display is still happening! If anyone has shirts from previous shows, give them to E-Board
    • Got an email from Wandering Minds asking us not to do One Acts in the Student Theater. Told them that the dates are set.
  • Vice President: Erin
    • Called facilities to get KCB unlocked in time for the GM
    • Worked with SAO about room reservations for GM 1, auditions, one-acts auditions, and BUSTies, but is having difficulty with audition rooms for Wednesday. Talking to them on Tuesday.
    • BUSTies is on 5/2 in Photonics
    • Will talk to directors about room reservations for rehearsals
  • VPSP: Sydney
    • Met with Danny and planned out all special projects on a Google Calendar for the whole semester
    • Ice Cream Social on 9/17 at 3PM in the Theater! Planned with Maria from OB about inter-group involvement
    • COMBAT is 9/23 at 8PM. WM, OB, and Liquid Fun have all been confirmed to participate.
      • Due to the spontaneous nature of COMBAT, will ask for a brief synopsis of the performances to check for reason for trigger warnings
    • Corresponded with a Shakespeare Society Alum about the group’s involvement in COMBAT. Things did not go smoothly, but we still never got in contact with anyone who is currently in charge of Shakespeare Society.
    • Met with Maria from OB to compare calendars. Kickball is planned for 10/8 at 10AM. We’ve also been invited to the OB picnic.
  • Treasurer: Andy
    • Looking into a Troupe keyboard
    • Got Kobi and Zoe for F&F Weekend producing
    • Worked with Nathan on merch survey over the summer. Crewneck sweaters will be available soon. But first we need to sell more t-shirts!
    • Needs to contact Shiney about F&F tickets.
    • Submitted the AB Funding form. Asked for money for lights, Warren posters, etc.
    • Looking for more businesses to help us with sponsorship and funding. (Possibly Insomnia Cookies?)
    • Will submit a producer feedback form for Summer Show and will continue to use them throughout the year.
    • Needs to check producer’s booth for what we need
  • Secretary: Nathan
    • Facebook event for GM 1 went live today. Drafts for auditions, the tech meeting, Ice Cream Social, and Techstravaganza exist and are in the works
    • Made info sheets for Splash!, The Theater Now, and the Fall Arts Fair
      • Will need help with printing
    • Only the The Theater Now coordinator has responded – Nathan will promote Troupe on Monday, 9/12 in his class
  • TA: Taylor
    • We need to communicate clearer expectations for Summer Show.
    • Tech team solidarity should be emphasized more! It did great things during Summer Show. Tech feedback surveys were great and Brittany got great reviews as a TD
    • Assigned TD for Addams Family: Caitlin. Working on the set for it so that the wood order can be made
    • There is a fly problem in the Student Theater’s green room area
    • Will post tech form applications on social media around the time of Splash!
    • We should find a way to assess tech retention
  •  Eric
    • The new key arrangements will be dealt with next week
    • We need the Student Theater to be clean for SAO next week
    • The new amp was purchased, but unsure about what its current status is
    • No word from the Fire Marshall (no news is good news!)

Executive Board Notes 4/30/16

Board Check Ins

  • President: Michael
    • Did The Space contract ever make it into the hands of Baby Board?
  • VP: Alison
    • Had the GM
    • Constitutional amendment got passed
    • Called again to get the Theater lights and door fixed
    • Still working on the VP guide
    • Put in the order for graduation cords already – 21 seniors signed up
  • VPSP: Danny
    • BUSTies happened
    • Going to talk with Sydney when she gets back stateside
    • Fixed a lot of the VPSP guide – updated it and filled in missing information
    • Want to do Space signing with seniors on May 8th at 7PM
    • Will do senior picture after all school commencement
  • Treasurer: Brittany
    • Had to do a lot on the fly for BUSTies because attendance was much higher than usual
    • Going to fix a lot of the Treasurer guide
    • Have to make sure we get Stupid F%#king Bird rights – working on it
  • Secretary: Karlie
    • Put the updated constitution on the website
    • Almost done with Secretary guide
  • TA: Jamie
    • EHS came and got all the empty paint. Still we need to schedule a separate time to pick up old batteries and appliances
    • Dumpster never got picked up from Space Cleaning; will email about it
    • Need sign ups for summer show; plan to have the list by Friday
    • Marisa sent us information for all the new lights and lighting supplies that we need.
      • Amazon list and ALPS information included
      • Will forward to Andy/Taylor
    • Got a list of stuff the Space needs from Space Cleaning
      • 3 inch screws
      • 5 gallons white paint
      • Painters' tape and small brushes
    • Rentals that still need to be paid:
      • Willing Suspensions $370 - lights and pipe and drape
      • On Broadway $350 - lights for Spelling Bee
      • Wandering Minds $40 - furniture for Bent and She Kills Monsters

Executive Board Notes 4/24/16

E-Board Check-Ins

  • President: Michael
    • Would like to speak at the beginning of BUSTies
    • Met with Danielle
  • Vice President: Alison
    • Working on graduation cords – will handle purchasing them
    • Compiled and printed the amendments to Article 13 of the constitution
  • VPSP: Danny
    • Had four individual roasting meetings with people who couldn’t attend the workshop
    • PowerPoint for BUSTies is looking good. Hanna and Ali are doing great
    • SAAD committee responded, nominations are ready to go
      • Anyone who has questions or concerns are free to contact Danny directly
    • Approved requests for roast extensions (Monday or Tuesday at the latest)
    • Trophy heads are in
      • E-Board will assemble BUSTies trophies on Wednesday
    • Summer show auditions are Monday (4/26) and Tuesday (4/27) from 7:30 – 10pm in PSY B43
    • Ballots for BUSTies voting are printed. Absentee ballots are due by Monday at noon
  • Treasurer: Brittany
    • Picked up the Warren poster for One Acts
    • 31 tickets sold for BUSTies—everyone should buy tickets!
    • Still need to know the dates of Summer Show so that we can get show rights
  • Secretary: Karlie
    • About 60% of the way done with the Secretary guide - will be finishing it up soon
    • Sent out GM reminder email last night
    • Going to blast BUSTies and Summer Show auditions on social media – will be posted on the website sidebar, Twitter, and Facebook, and will be announced at the GM and in the GM recap email
    • Posted in the Facebook group about the nurse's mental health presentation and got a solid response; emailed the presentation and instructions to those interested
  • TA: Jamie
    • Space cleaning went well and everything got done
      • All shows met the time requirement
      • Wishes that OB had come earlier to take apart their own materials. In the future, we should discuss having people who use the Space be involved in Space Cleaning
    • OB is going to help buy a new table saw
    • New lights/hair and makeup supplies are coming soon
    • Building the “Before I Die” wall on Monday at 6pm
    • Almost done with TA guide
    • Sharing the Space with OB was difficult this semester, so we separated things to help clear up confusion
  • President Elect: Danielle
    • Planning to decorate the producer’s booth with old Troupe t-shirts. Accepting donations!
  • Treasurer and Secretary Elect: Andy and Nathan
    • Met to plan next year’s new Troupe merchandise. Will release a Google Form in the summer to gauge membership interest

 

 

Executive Board Notes 4/10/16

One Acts Check Ins

  • Director: Brittany
    • Did a run through today
  • Director: Danielle
    • The show looks good
    • Did a run today
    • Daniel Stocker will be accompanying – he will not be there this Wednesday so they will be using rehearsal tracks then
  • TD: Devika
    • Move-in was fast
    • Had rough runs of every show as well
    • Might get to do some programming tonight
    • Need to still figure out set changes
    • Some of the blue safety lights are not working in the theater
  • SM: Alba and Caitlin
    • Put up pipe and drape today
    • There was a “run of sorts” today
    • Paper tech is happening tomorrow at 5PM
    • Alba will be backstage during the show and Caitlin will call the show
    • Going to send out an email of the actors’ call time
  • Director: Karen
    • Monologuers are great
    • Jenna is sick but still doing very well
  • Producing: Brittany
    • Just shared profile picture and cover photo for One Acts
    • Doing headshots tomorrow
    • Warren poster is going up tomorrow

 

E-Board Check Ins

  • President: Michael
    • Do we have all of the show posters from this semester? – Yes, we will schedule
    • Trophy case for Producer’s booth will finally be researched
  • VP: Alison
    • Got an email from Joe McLaughlin about our sound system troubles
    • Ran Sound of Music Night with Karlie
    • Have Honor’s College Symposium during Space Cleaning – will miss it
    • Gave keys to Alba
  • VPSP: Danny
    • Will chat with Sydney on Skype in the coming weeks
    • Sent out emails about BUSTies yesterday
    • BUSTies Event Manager will be Abby Kass and Assistant Event Manager will be Faith Reed
    • Roasts are due to Abby Kass on Thursday, April 23rd at 8PM
    • Hosting a roasting workshop that will be on Satruday, April 16th from 3:30PM-4:30PM
    • Joe McLaughlin might have to miss some audition dates – going to inquire further
    • Tech for Summer Show will be decided post GM #5
    • Figuring out Tech Week for One Acts with the SMs – cancelled the Thursday run so the cast will be able to attend American Idiot
    • Capture the Flag went super well – something to be continued
    • Looking for 3 more people to roast still
    • Movie Night is the same night of Game of Thrones premiere – going to poll whether of not we will watch this or something else
    • Baby board needs to start thinking about E-Board superlatives
  • Treasurer: Brittany
    • BUSTies Eventbrite is done
    • Going to get the poster for Play It Again, Sam
    • Have to pick producers for Summer Show
  • Secretary: Karlie
    • Nursing program director reached out about using Troupies to read real life statements from individuals grappling with mental health for her presentations; emailed her and said we would love to help, and waiting on a response
    • Have to renew domain for the Stage Troupe website; Nathan will be doing this
    • ESA awards – we got 3 nominations, one of which we were the only group nominated, so we auto-won!
    • Won’t be at board next week
    • Made the One Acts Facebook event
    • Going to introduce Nathan to the press contacts that I built up this year
    • Need to make BUSTies Facebook event
    • Met with Nathan for the first time
  • TA: Jamie
    • Gave keys to Devika and to Caitlin for One Acts
    • Went through tech feedback surveys for Play It Again, Sam – people were mad about having two runs in one night during tech week
    • Karlie sent strike felon email to strike felons from this semester
    • Facilities fixed smoke detector in The Space
    • Environmental Health and Safety will come and pick up excess paint from The Space
    • A lot of Film and TV students have been approaching Jamie for props and costume pieces for their production classes – only really letting people who are Troupe members borrow things
    • Last night Wandering Minds could not get into their storage space so they left stuff at our Space overnight
    • OB built this week
    • Other theater groups need to tell us when they want us to take the Stage Troupe sign in the lobby of the Student Theater down so we can do it safely and put it back up correctly
  • Eric
    • Will collect keys from current E-Board officers on May 1st redistribute them to Summer Show
    • We should figure out our baby board and current board food gathering soon
  • Andy
    • Cody Sloan reached out to Andy about being the official videographer for next year

Executive Board Notes 4/3/16

Show Check Ins

  • Play It Again, Sam
    • Director: Daniella
      • Overall good experience – from before casting to the end of the show
      • TD and the producers have been great
      • Board needs to even more clearly delineate roles from the beginning – make this even more explicit
      • Make sure that techies visiting rehearsals tell the SM that they are coming in advance and to come on time so they do not disrupt rehearsal
      • Is there any way for us to ask SAO not to schedule rehearsals next to a cappella groups? It makes it very hard to stay focused during rehearsal
    • TD: Chris
      • Shortest strike he has ever been to – especially with having a set of that size
      • E-Board needs to tell directors the rules for strike more clearly
      • A lot of people were not respectful of him as a TD; felt that he needed to be more firm than other TDs
      • Advice for other TDs:
        • Be ambitious – take risks and try new things because we are capable of it
        • Be in constant communication with your creative team
        • Don’t be scared to be firm, especially at strike
        • Communicate with ATDs earlier
    • Producers: Paulina and Karen
      • OB American Idiot promotion did not affect ticket sales in absolutely any way
      • In the future, producers should delegate to assistants more
      • Sold out two shows and sold well on Thursday (50 something)
      • Expensive show; still need everyone’s receipts but we did well
      • Feel free to take risks with decorating the lobby – it certainly pays off
    • SM: Nicolette
      • There were some scheduling problems, so just send out a schedule early and make sure SM, directors, and actors are on the same page from the beginning
      • Memorization went really well and tech week was good, despite her stomach flu
      • Constant communication with ASMs is always good, because making them feel involved the entire time is vital for making the process go smoothly
  • One Acts and Monologue Festival
    • Director: Brittany
      • Had a rehearsal on Saturday – it was amazing
      • Have a cast bonding planned on Friday
    • Director: Brittany
      • Had rehearsals with Jenna Pearlman and Abby Kass
      • Already set up rehearsals for Joe McLaughlin and Jenna again
      • Really helpful to have the SMs
    • Director: Danielle
      • We have had 4 rehearsals
      • Music is completely learned – had a quasi sitzprobe today
      • Just need to block stuff with full cast and Katilyn
      • Has been super helpful to have Daniel as just an accompanist so she can focus on teaching the cast the music
    • Director: Emma
      • Had first rehearsal, have the rest of rehearsals planned out for the week
      • Actors are in a good spot to be off book by the deadline
    • SM: Caitlin
      • Learned how to make a Google calendar
      • Alba and Caitlin have both been messaging Alison for rooms
      • Lots of rehearsals are happening this week
      • Decided on the show order this week – it is flexible though
    • Producers
      • Just made the cover photo and poster
      • Brainstorming lobby ideas
    • TD: Devika
      • Can definitely be at both days of the show (it was previously in question)
      • Department meetings went well; will follow up this week and make sure everyone's getting a move on – will look in the space with props and costumes soon
      • Might reach out to someone else about working on sound with Erin but not sure yet

 

E-Board Check Ins

  • President: Michael
    • Will be sending cast feedback form to Play It Again, Sam cast
  • Vice President: Alison
    • Got a lot of rooms for One Acts
  • VPSP: Danny
    • Sent out the nom com email to the directors
    • Made a Google form for all of nom com
    • Found out a lot about Saad committee this week; thank you to one of out past VPSPs, Celia
    • Talked to VPSP candidate, Sydney Charvat, this week about the position of VPSP
    • Idine will be accompanying Joe McLaughlin at One Acts Festival for his monologue
  • Treasurer: Brittany
    • Sent out producer feedback for Play It Again, Sam
    • Going to talk to producers of Glass about their feedback
    • Going to set up BUSTies event soon
  • Secretary: Karlie
    • butv10 piece on Glass came out on Thursday
    • The Daily Free Press emailed and asked about reviewing Play It Again, Sam – said that was ok and sent them production photos but they haven’t responded to follow up or posted the review; will follow up again
    • Made GM #4 Facebook event and sent out reminder email
    • Made ballots for E-Board elections
  • TA: Jamie
    • Went through tech feedback for Glass – much less negative feedback on tech for this semester compared to last semester
    • WM built in The Space this week; all was fine except they were not thrilled with having to halt build during Playwright’s Theater performances
    • Space Cleaning will be Sunday, April 24th at 12PM; ordered the dumpster
    • Sent out Play It Again, Sam tech feedback
    • Going to email strike felons to respective TDs
    • We need to address the speakers being broken in the theater ASAP
    • Fire alarm in The Space keeps beeping
  • Chris
    • Proposed amendment to Article 13 of the Constitution that further describes roles of Producer and Technical Director
    • Currently the Constitution does not reflect what actually happens in practice with these two roles

Executive Board Notes 3/13/16

Show Check Ins

  • The Glass Menagerie
    • Director: Victor
      • Move in is in progress
    • SM: Alison
      • Actors hopefully worked on their lines over break, and our last week of rehearsals beforehand were good
      • Looking forward to a great tech week, and paper tech on Monday
    • TD: Caitlin
      • Missing about 50% of the crew for move-in today
      • Not going terribly though
      • Going to Emerson to pick up some furniture tomorrow
      • ATD dropped last Monday
      • Had a two day build week
    • Producer: Andy and Emma
      • Bus ads are up
      • Got cute little animals to pass out at GSU Link
      • Extremely under budget
      • T-shirts will be here by Tuesday
  • Play It Again, Sam
    • Director: Daniella
      • Looking forward to getting back into rehearsals
      • Everyone should be off book now that break is over
      • Will be doing a line through first thing and then more individual rehearsals to work with specific characters and scenes
      • Next week they will be doing full runs in preparation for tech week
    • SM: Nicolette
      • Have a schedule for the rest of the show
      • Everything is blocked
    • TD: Chris
      • Ordered wood – should be on time for build week
      • Talked to MC about complexity of the set and should be all set for next week
      • Some problems reaching out to assistant props – Phoebe Oler and Kevin Lorch are stepping up to the plate
      • Going to Emerson with Jamie and Caitlin
    • Producer: Paulina
      • Going to have a workshop with assistant producers to make the cover photo
      • PO deadline has passed

 

Board Check Ins

  • President: Michael
    • There are packages at SAO
  • VP: Alison
    • “This is a pretty chill time for a VP”
  • VPSP: Danny
    • Need an update on MassKids donation
    • Got one show submission for SHOWcase #2 next week
    • Want to start ordering sheet cakes for BUSTies – will also have snacks
    • Drafted email for Reading Committee members – need some more sign ups
  • Treasurer: Brittany
    • T-shirts will be here tomorrow
    • SAO didn’t approve funding for One Acts poster – we’ll use our own money
  • Secretary: Karlie
    • Someone from butv10 reached out about doing a piece on The Glass Menagerie – responded to them but haven’t heard back
    • Filled out ESA application
    • Will make the Space Rules poster
  • TA: Jamie
    • The circular saw is broken still – need to fix it
    • OB’s Spelling Bee is building in the space this week
      • Haven't established a schedule yet

 

Executive Board Minutes 2/28/16

Show Check Ins

  • Dog Sees God: Checkout
    • Director: Karen
      • Overall, great experience
      • Overwhelmed by how much people responded to the show positively
      • Creative team was extremely helpful throughout the process – very collaborative
      • Important to have talk between TDs and SMs during Tech Week
      • Talkback was excellent – Director of MassKids, Jetta, was incredibly helpful to have on-hand
      • Important to talk to actors at the end of each rehearsal to check in, even if it’s not a particularly heavy scene of part of the show being rehearsed
      • 5 weeks was enough to rehearse this show but a longer show would be significantly more difficult to pull off in this amount of time
      • Definitely keep lines of communication open between directors and cast
    • SM: Erin
      • Very relaxed and fun rehearsal room
      • Best tech week she’s ever had
      • Only issue was with lighting department – only one member of four person team came to move in so Erin and TD, Sam had to hang all of the lights themselves; in the future lighting team needs to know that they need to be there throughout tech week
    • TD: Sam
      • Being a TD for the first time was awesome – particularly because of the creative team
      • 5 weeks was totally doable – TD just needs to be organized
      • Budget for Charity Show should have more defined guidelines; if we do have to spend money we should have parameters that dictate the max amount allowed to spend
      • Tech week went so well
      • A weird pattern of the process was people not showing up to things – will email strike felon list to Jamie
      • Need to give tech crew members talk about prioritization; people who are on multiple shows need to know how to prioritize better because things get jumbled easily
    • Producer: Danielle
      • Need to do better in terms of inclusion with producers – focus a lot of time and energy on making sure that TDs and SMs feel included and need to do the same for producers
      • T-shirts were so successful – people came up to cast and crew members during tech week and inquired about the show; we should try to get money from Stage Troupe to pay for t-shirts – honestly crazy to have a producer spend $400 of their own money
      • Outsold every spring semester show from last year – sold out on Saturday night!
      • Maybe should have had the talkback on a different night – Friday was our lowest selling night; make sure that the cast and crew work with charity and the issue beforehand so they can provide good insights
  • The Glass Menagerie
    • Director: Victor
      • Rehearsals are moving along well
      • Incorporating start/stop rehearsals as well as runs
      • Steve came in to guest direct after a run and his notes were so valuable
      • Actors are getting closer and closer to the truth of their characters
      • Photoshoots were done today and went without a hitch
    • SM: Alison
      • Officially hard off book
      • Lead was ill this week and could not go to the full hard off book run – but very confident that she will be
    • TD: Caitlin
      • Waited too long to put in wood order, so SAO said it would not be here until Wednesday; Jamie and Caitlin had to go to Home Depot to pick it up in a UHAUL today
      • OB will be renting lights from ALPS for Spelling Bee, and they proposed that those lights could used for both Spelling Bee and The Glass Menagerie without communicating with Caitlin; figured out a way to do so but need to let OB know this and confirm how much each group will be spending
      • Move in will be starting later on in the day (3PM) to accommodate post Spring Break travel
    • Producer: Andy
      • Had photoshoot today
      • Costumers got nearly all of the costumes for the show for free from Emerson
      • Submitting Warren poster tomorrow
      • Andy will send poster and cover photo to Karlie soon
      • T-shirt and bio form was due today – a lot of techies did not fill it out; working with Caitlin to make sure they do
  • Play It Again, Sam
    • Director: Daniella
      • Back on track rehearsal-wise
      • Will work each act separately this week and do a full run by the end of the week
      • Planning on doing more character work once lines are down
    • SM: Nicolette
      • Informed last minute that one actress had tech week for another show, so lost two rehearsals this week
      • Rearranged things so we should still be on schedule to complete our goal finishing blocking by spring break
    • TD: Chris
      • Department meetings are finally done
      • Set design changed so cut lists didn’t happen last week – looking to do it tomorrow or Tuesday so they can order wood ASAP and avoid the situation that The Glass Menagerie endured
      • Sound designer is new to Stage Troupe and wants to take a look in the theater at our system – will coordinate with Caitlin during her tech week
    • Producer: Karen
      • Scheduling has been a little crazy
      • Looking to get poster done this week
      • Not planning on doing bus ads – will do flyers instead

 

E-Board Check Ins

  • President: Michael
    • Will send out cast feedback tonight to the cast of Dog Sees God
    • Posted in the Stage Troupe Facebook group about new plays for the Play Library
    • Thinking of ordering a new Space Rules poster for The Space – Karlie will design it
    • Will meet on 3/13 at 6PM at the Theater – NOT on 3/6
  • VP: Alison
    • Got some rooms this week
    • Got keys back from Erin
    • Need info about MassKids, posters from TA Event and Dog Sees God
  • VPSP: Danny
    • More talkbacks in general – need to be planned better and further in advance
    • Movie night might not happen – still working out the kinks
    • Tentatively have an accompanist for One Acts
    • Karlie will send out a reminder email about pitch deadline
  • Treasurer: Brittany
    • Waiting to get money from W;t and Seussical
    • Need someone to pick up Dog Sees God poster tomorrow
    • Will send out another Google Form for t-shirt interest because we have a lot of new members
  • Secretary: Karlie
    • Put EventBrite link for Glass and Sam on appropriate show pages
    • Landed the Dog Sees God pitch for the Daily Free Press
      • Had an interview with Danny, Karen and the reporter on Thursday – went so well
    • Finally got the WTBU interview from the beginning of the semester - it was great!
  • TA: Jamie
    • Finished up safety training - TD of Spelling Bee still hasn't been trained
    • Learned how to order wood on OrgSync
    • OB removed their sound equipment from the workshop
    • Keys went from TD of Dog Sees God to TD of The Glass Menagerie
    • Tech feedback for Dog Sees God went out
    • Going to meet with Karlie and Danielle about relationship between producing and tech
    • Updated props guide with correct Emerson information; Karlie will put it on the website

Executive Board Notes 2/21/16

Show Check Ins

  • Dog Sees God
    • Director: Karen
      • Steve came and guest directed
      • Move in was so smooth
      • Did a run through for Songs for a New World today
      • Excited for Tech Week
    • TD: Sam
      • Build week happened
        • Spent too much on paint but The Glass Menagerie and Play It Again, Sam graciously agreed to help us cover it
        • Set was built with basically no issues
        • Moving the set in and setting up went super quickly
          • Had a slight issue with lights in that only one person showed up; thankfully Marissa Mendez came and saved the day
          • Call time for lights will have to be pretty early tomorrow to set everything up
    • Producer: Danielle
      • Sent out the GSU Link doc
      • Got cute buttons for the Link table
      • T-shirts are in
      • Going to make a comic strip
      • Promo video will be done tomorrow
      • Trying to collaborate with Kappa Delta because they have a link with MassKids
    • SM: Erin
      • Move-in was so smooth
      • Did a full-run (minus tech elements like sound and lights) for Songs for a New World cast and they loved it
      • The actors feel great, they loved having an audience
        • They are most definitely performance ready
      • Only thing now is to incorporate tech
  • The Glass Menagerie
    • Director: Victor
      • Started doing runs this week
      • Actors are honing on their characters
      • Tech meetings are seamless
      • Had the shoot for the poster today
    • TD: Caitlin
      • Wasn’t able to go to tech meeting today – ATD took notes
      • Making cut list with Jamie and Eli
      • Move in day is the last Sunday of Spring Break
      • TDs need to be looped in for poster photo shoot to coordinate tech elements – always happens last minute and could easily be avoided
    • SM: Alison
      • Soft off book
      • Put rehearsal schedule in tech group so they can come to rehearsals
    • Producer: Andy
      • Had the poster shoot today
      • Finalizing t-shirt design
      • Trying something out and having departments submit SDRs as compilations of several receipts that are under $175
        • Will be limiting these compilations to 2 or 3 per department, so that the work on the producers side is a little bit easier
  • Play It Again, Sam
    • Director: Daniella
      • Lead, Jordan, has strep throat this week so had to cancel two rehearsals; going to make up for lost time this week
      • Going to have a cast bonding soon
    • TD: Chris
      • Tried setting up department meetings last week – didn’t really work with a Google Form, try Doodle in the future
        • More will come this week
      • Good to see the Dog Sees God set on the stage this week to have a perception of space
    • SM: Nicolette
      • Reworking the schedule after this wee
      • Hard off book date will be before Spring Break
    • Producers: Paulina and Karen
      • Planning the poster

 

E-Board Check Ins

  • President: Michael
    • Got a lot of plays for the Play Library – will post a picture on Facebook
  • VP: Alison
    • Gave keys to Karen for Erin
  • VPSP: Danny
    • Sent Karlie a list of the vendors for the Dog Sees God program
    • Will make the Musical Number/Monologue Director application soon and Karlie will put in on the website
    • Reading Committee sign ups officially start on March 4th
    • Got 10 Broadway in Boston signups – will finalize details in the future
  • Treasurer: Brittany
    • Using other show budgets for Dog Sees God expenditures so we can maximize the amount of funds for MassKids
    • Confirmed Play It Again, Sam Warren poster
  • Secretary: Karlie
    • Recovered the Stage Troupe ArtsBoston account to post event listings to
    • Added Dog Sees God event listings to ArtsBoston and the BU events calendar
    • Got in touch with WTBU contact about the interview from awhile back – should be up soon
    • Have to edit trigger warning for Dog Sees God
    • Pitched story to a writer at The Daily Free Press
  • TA: Jamie
    • OB rented things for 20 Minute Musicals
    • VagMo is borrowing chairs
    • We had two saws break this week
    • Dog Sees God build week
    • A bunch of actors from Dog Sees God said that they wanted to join tech today - added them to Play It Again, Sam
    • People need to talk to Jamie directly if they want access to The Space
    • Playwrights Theater has been calling Jamie every Friday for the past few weeks