Executive Board Minutes 10/13/19

Show Check Ins

Mamma Mia!

• Combined Check In for: Directors: Maggie S and Erin M, Music Director: Aiden M, and Choreographer: Clara C

  • Going great!

  • Had a great last run yesterday

  • Sitzprobe today- going awesome

  • Have been practicing in flippers- having a pre-show flipper/lift “FLIFT” call

  • Move in today has been going extremely well

  • Cast is getting along great

  • Everyone is so excited!

• TD: Sam C

  • Had move in!

  • Build week went well but experienced problems with wood order

  • Accidentally picked up wrong U-haul this morning but was quickly resolved

  • Set is almost completely up- Tom has been an absolute blessing

  • Mics have been secured and delivered

  • Crew has been great

• SM: Jen M

  • Trucking along!
    Sent tech week breakdown to actors

• Producer: Natalie A and MC C

  • Lobby decorating happening tomorrow

  • Addition of Robert has been great

  • Delivered GSU poster to Shiney

  • Pushing promo

  • Finishing format of programs and digital promo

Five Women Wearing the Same Dress

• Director: Miranda M

  • No check in at current time

• TD: Chris D

  • Met with all department heads, meeting with sound soon

  • Trying to reach out to assistants

  • Been helping with Mamma Mia

  • Having problems with Home Depot

• SM: Ariana T

  • No check in at current time

• Producer: Evan P

  • Had amazing video/photoshoot yesterday

  • In the process of editing everything

  • Submitting ads next week

  • Receiving receipts

  • Rayvon in SABO has been a huge help

  • Launching social media next Wednesday to stagger it

Crimes of the Heart

• Director: Doran K

  • Going well!

  • Had first off book scene

  • Getting actors off book scene by scene- seeing how that works

  • Close to finishing blocking the whole show

  • Have a tentative date for photoshoot

• TD: Liz S

  • Met with props team- good handle on what we have and what we need to get

  • Hoping to receive set design today but there may be a delay as set designer is in Mamma Mia

  • Meeting w/ MC this week to discuss how to build functioning kitchen cabinets!

• SM: Matt D

  • Things are going well

  • Chill rehearsal schedule right now that’ll pick up in a few weeks

  • Cast bonding tonight

• Producer: Devon M

  • Just met w/ Chrissy and assistants

  • Divided responsibilities among the whole team

  • Went to rehearsal last week to meet the cast

E-board Check Ins:

• President: Kim

  • Corresponded with CFA and WTF re: mic rentals- no luck unfortunately but a solution was found!

  • Touched base with BU Bands re: sitzprobe room booking

  • Held office hours

  • Schedules 2nd division of power talk with Mamma Mia creative team on Tuesday

• VP: Siena

  • Booked rooms for Mamma Mia headshots, Crimes tech meeting, and Self Care Saturday

  • Haunted house was approved

  • Went to Mamma Mia move in and drove the U-Haul

  • Went to Crimes tech meeting

• VPSP: Devon

  • Getting a bunch of One Act pitches- reaching out to some for scripts

  • Talked with Siena re: Self Care Saturday

  • Brainstorming for Holiday Hits

  • Looking to plan ice skating event and possibly a “Space Runway” event for next semester

  • Re: Haunted House

    • Have a space

    • Event confirmed, waiting on Eventbrite link

    • Met with producing team

    • Room cast lists being made and tech being planned

    • Meeting with planning committee this week

    • Going well!

  • Thinking about extending deadline for Reading Committee signups

• Treasurer: Chrissy

  • Been communicating with Shiney

  • Mamma Mia producers are dropping off the GSU poster on Tuesday

  • Met with Chris re: Five Women props

  • Met with Crimes producing team

  • Looking at intent to pitch forms

  • Sent rights contract to Natalie for Mamma Mia promo

  • Picking up i-Pads for Mamma Mia this week

• Secretary: Abbey

  • Made Mamma Mia Facebook event

  • Met with Evan re: Five Women Facebook event and promo

  • Sent GM 2 recap email

  • Went to Mamma Mia move in

  • Went to Crimes of the Heart producing meeting

  • Signed up for reading committee

• TA: Zach

  • Currently at Mamma Mia move in

  • Was at build all last week

Executive Board Minutes 10/6/19

Show Check Ins

Mamma Mia!

• Directors: Maggie S and Erin M

  • Going good, doing full runs

  • Thank you Steve for visiting!

  • Everything's coming together!

• Music Director: Aiden M

  • No check in at current time

• Choreographer: Clara

  • No check in at current time

• TD: Sam C

  • Met w/ Zach and Chris, made plan for move in

  • Ordered wheels for bed

  • Went to run Friday night to make notes and prepare for run crew

  • Costumes went to rehearsals and told them what they needed, got sizes

  • Biggest issue with mic situation for Tsai.

• SM: Jen M

  • Finished Act 2, started full runs

  • Did dance revision yesterday

  • Process is going well over all, just needs to be a respectful environment

• Producer: Natalie A and MC

  • T-shirt sales have wrapped up - dope. Bios are all in. 

Five Women Wearing the Same Dress

• Director: Miranda M

  • Brought Actor contracts

  • First act blocked, did a run through, went well

  • Having issues with conflicts and “day-of” issues

  • Dresses came in.

• TD: Chris D

  • Dresses came in

  • Worked with getting wood order this week, is now all set

  • Meetings this week with tech departments

  • Orders coming this week.

• SM: Ariana T

  • No check in at present time

• Producer: Evan P

  • Nothing much happening at the moment

  • Photoshoot Saturday

  • Finalizing logistics 

Crimes of the Heart

• Director: Doran K

  • Actors will be off book by scene, first this week

  • Cast has been receptive of expectations

  • Have talked w/ set designer, had great ideas and was very receptive

  • Rehearsals are going well overall.

• TD: Liz S

  • No check in at present time

• SM: Matt D

  • Light rehearsal load, cast is fun and very responsive to emails and everything.

  • Hesitantly excited for off book. 

• Producer: Devon M

  • Meeting with assistants and Chrissy coming up soon

E-board Check Ins:

• President: Kim

  • Met w/ Shiney about Summer show stuff

    Went and spoke w/ Dean about mic situation - very supportive, seems like SAO will support

• VP: Siena

  • Reserved GM rooms

  • Facetimed w/ Iva to do Haunted House rooms- received confirmation

  • Worked w/ Liz about tech meetings

• VPSP: Devon

  • Re: Haunted House

    • Started promo material

    • Visited room bookings to see layout

    • Taking signups

    • Working with committee to finalize rooms and tech needs

    • Submitted Engage eventt

  • Decided on a self-care Saturday

    • Face-masks, hangout

  • One Acts

    • Confirmed space its in

    • Talking to directors and receiving pitches

  • Reading committee

    • Read over guide, so I know what’ll be needed

• Treasurer: Chrissy

  • Doodle poll w/ Crimes of the Heart producing team

  • Met with Five Women producing team

  • Sending email to Shiney about Warren poster

  • Tickets doing well for Mamma Mia

• Secretary: Abbey

  • Made GM 2 Facebook event

  • Promoted GM 2

  • Sent email reminding about GM 2 and Haunted House

  • Emailed BU Bands re: booking rooms 

  • Waiting to make Mamma Mia FB event whenever Natalie is ready 

  • Worked on GM ppt

• TA: Zach

  • Got everyone for safety training

  • Met w/ Chris for set design for Got everyone for safety training

    Met w/ Chris for set design for FIve Women

    Met w/ Sam about mic situation

    Got some rental forms - finishing up

    Gave keys to OB, just got them back

  • Met w/ Sam about mic situation

  • Got some rental formrs - finishing up

  • Gave keys to OB, just got them back
    

Executive Board Minutes 9/29/19

Show Check Ins

Mamma Mia!

• Directors: Maggie S and Erin M

  • Act 1 is done!

  • Finished Act 2 dances and majority of scenes

  • Act 2 music mainly done

  • Starting full runs this week

• Music Director: Aidan M

  • Almost done w/ act 2 music

  • Had first pit rehearsal and another one planned for next week

• Choreographer: Clara

  • Finished teaching all dances, now just cleaning and adjusting formations

• TD: Sam C

  • Met with all department heads this week

  • Costumes, Hair and Makeup, and Props sent in their purchase orders

  • Emailed every department today

  • Met w/ Tsai w/ zach and sean

  • Tech week scheduled made w/ directors, Jen - sent it to Tsai

• SM: Jen M

  • It’s her 21st birthday!

• Producer: Natalie A and MC C

  • Purchase orders have been made

  • Almost all of the stuff from Home Depot has been delivered

  • T-shirt and bio forms are out

  • We have a social media schedule that is in full swing

  • Posters/flyers are almost ready to be put out

Five Women Wearing the Same Dress

• Director: Miranda M

  • We’ve blocked the first act and it looks great, everyone is already starting to get comfortable in their characters.

  • Asked the actors to try and be off book for the first act by next weekend when we do a run of the act.

  • We cast bonded and it went great! Everyone seemed to have a good time and get a lot more comfortable with one another.

  • I met with tech and talked to them about the themes of the show ; Chris said he will also send an email out recapping.

• AD: Kiana C

  • Chris and Priya came to take the measurements for the dresses and sent them to the dress company

  • Reaching out tomorrow for a confirmation on the sizes and styles

• TD: Chris D

  • Met w/ Priya and got measurements from actors

  • Got confirmation about getting the dresses for free

  • Set up FB group for tech team

  • Had first tech meeting today- lots of new people!

  • Meeting w/ departments over next two weeks

  • Sending recap email of tech meeting

• SM: Ariana T

  • No check in at present time

• Producer: Evan P

  • Got the dresses!

  • Waiting on confirmation of the actual order, hopefully getting that tomorrow

  • Met w/ most of producing team

  • Met w/ Chrissy and sent out the budgets to departments

  • Photo shoot prep, will be happening on October 12!

  • Wood order will be in on Friday!

  • Planning producing team bonding, and bringing whole producing team to run through

Crimes of the Heart

• Director: Doran K

  • Started rehearsals this week- they’ve been great!

  • Planning workshops and character work on weekends

  • Cast bonding soon!

  • Liz stopped by today to introduce herself

• TD: Liz S

  • Nothing new to report but planning an agenda for the upcoming tech meeting this Saturday! Very excited

• SM: Matt D and ASM Siena

  • Taking blocking notes on a shared doc

  • Dividing up responsibilities so everyone can get experience both backstage and in the booth

• Producer: Devon M

  • COMBAT took over his life this week

E-board Check Ins:

• President: Kim

  • Happy Birthday Jen!

  • SMed for COMBAT- a grand ol’ time!

  • Did a COMBAT Instagram takeover

  • Had Crimes of the Heart division of power talk

  • Held office hours

  • Got an email from Michael, assistant director of BU Bands, had meeting discussing booking rooms in 300 Babcock and expectations

  • Going to assemble a document with all the info from Michael

• VP: Siena

  • Happy Birthday Jen!

  • One Acts has a location! GSU Conference Auditorium for November 15

  • Participated in Engage webinar

  • Made rehearsal room calendar- sent to all SMs

  • Wrote for COMBAT and recorded

  • Unlocked the theater for OB this morning and relocked it

• VPSP: Devon

  • Happy Birthday Jen!

  • In a word: COMBAT.

• Treasurer: Chrissy

  • Happy Birthday Jen!

  • Met with producing team for Five Women

  • Sent out producing guides to assistants 

  • Made Doodle poll to have meeting with crimes team but looks like we’ll have to plan something for next week 

  • Submitted payment request for saw— saw came in 

  • Added Robert Branning to Mamma Mia team

• Secretary: Abbey

  • Happy Birthday Jen!

  • Helped promote COMBAT on social media, sad I couldn’t be there

  • Made and shared GM 2 presentation template

  • Talked to Natalie re: Mamma Mia Facebook event being published

  • Fixed the Mamma Mia ticket link on the website

  • Gave Kim the Insta account info for a COMBAT takeover- went really well!

  • Slow week but preparing for GM 2 and F&F promotion

• TA: Zach

  • Happy Birthday Jen!

  • Cleaned the Student Theater and the Space

  • Did safety training for most groups

  • Got the saw from SAO

  • Repainted the stage

  • Got schedule for Playwright’s season- might be some overlap with Mamma Mia build week but should be fine

  • COMBAT- it happened

  • Met w/ Tsai re: mics- most systems ordered should be fine

  • Got paint orders for Mamma Mia

  • Got 2 rental requests from OB, sending them to Chrissy

• Student Group Advisor: Steve

  • Guest directing Mamma Mia rehearsal this week!

Executive Board Minutes 9/1/19

Show Check Ins

Mamma Mia!

• Directors: Maggie S and Erin M

  • Feeling ready to go

  • Blocked/choreographed whole show

  • Had big productive meeting today

  • MD Aiden has a full pit

  • Looking into acquiring prerecorded tracks that weren’t part of the initial contract

  • Wondering if it’s possible to have as many rehearsals in the Student Theater as possible 

Five Women Wearing the Same Dress

• Director: Miranda M

  • No check in at present time

Crimes of the Heart

• Director: Doran K

  • First full creative team meeting planned

  • Blocked the whole show

  • Picked audition and callback sides

  • A lot of scheduling stuff figured out 

E-board Check Ins:

• President: Kim

  • Got email from SAO that Engage is working

  • Still working on name tags

  • Sent version of current casting procedures to all BU Theatre presidents to work out casting

  • Emailing with Crystal re: SAO and Student

  • Meeting with Shiney on Wednesday

  • Joined Haunted House committee

• VP: Siena

  • Plugged Troupe to FYSOP first years!

  • All requested rooms have been confirmed

  • Getting organized for the year

• VPSP: Devon

  • Made graphics for COMBAT and revival show

  • Haunted house committee all set

  • Mamma Mia watch party is happening (10/12 4-10pm), messaged Erin and Maggie about possible cast performance and opening it up to other groups as well

• Treasurer: Chrissy

  • Dues and revival show Eventbrite links are live; both are working and people are buying

  • Submitted warren poster reservation— denied for friends and family (one of the new changes this semester is that there are only 4 Warren poster openings)- submitted a new one week reservation

  • Will be talking to Shiney about Friends and Family weekend to see if we can have the same GSU poster setup that we did for Footloose

  • Looked at the Almost Maine contract and ensured it is payment by performance

  • Talked with Devon about having two comp tickets for use on either of the fall mainstages to be given away at the social

  • Have two amazingly wonderful head producers for the mainstages

  • Going to announce assistant producing apps tomorrow and make the deadline after auditions

  • Creating a group chat for all the producing heads and I to communicate for general questions or problems that come up that may help other producing teams

  • Got WWN forms from Zach and made budgets— sending out to producers after they are announced

  • Will be updating the producer guide with the new Engage format on a rolling basis

  • Posted in the FB group to ask if there are any outstanding reimbursements that people haven’t gotten checks for yet

  • Meeting with entire Mamma Mia producing team on 9/8

• Secretary: Abbey

  • Sent email to Shiney re: Almost Maine

  • Finished up with spotlights- did a special BU theatre spotlight today

  • Made and posted fall semester cover photo

  • Received splash and revival show graphics from Devon to use for promo

  • Making revival show FB event tomorrow

  • Sent welcome back email to membership- included revival show and dues Eventbrites

  • Going to send fall directors an email tomorrow

  • Updated calendar on website with events and graphics

  • Made flyer for splash

  • Sent GM 1 presentation template to eboard, going to share with directors as well

  • Thinking about possibly organizing a revival show Instagram takeover

  • Making audition forms this week

  • Gave Kim the VP keys to give to Siena

• TA: Zach

  • Was extremely busy with FYSOP this week (talked up Troupe to first years!)

Executive Board Minutes 8/19/19

E-board Check Ins:

• President: Kim

  • Wrote back to CFA student inquiring about Student Theater usage

  • Finalized GM times with the other BU Theatre groups

  • Going to start working on the casting process with the other groups soon

• VP: Siena

  • Booked the eboard meeting room for the fall semester

  • Got the Noises Off recording from Kendall

  • Upon returning, going to get the hard drive from Devon and the keys from Abbey

• VPSP: Devon

  • Planned and finalized special project dates; lots of ideas for new events!

  • Finalized the details from the Ice Cream Social, possibly thinking about holding a raffle for a free show ticket?

  • Got a bunch of responses re: the Haunted House, going to start a planning committee once the semester begins

  • COMBAT details are all set

  • Still looking at solutions for One Acts (new date, new space, etc)

• Treasurer: Chrissy

  • Sent out the mainstage producer application

  • Getting the last of the production videos

  • Approved for both mainstage rights! Going to make sure the payment goes through

• Secretary: Abbey

  • Emailed Dot from BU Arts Initiative- since the Arts Fair is the day before Splash, they have decided to omit student groups this year

  • Made a new production recording spreadsheet from the Troupe account- it is up to date with all the recordings we have received, waiting on a few more

  • Met with Devon to design a fall semester cover photo- should be posted tomorrow

  • Finished making graphics for many of the fall events

  • Made the GM 1 Presentation template, planning on sharing that with the rest of eboard tonight

  • Started drafting an email to fall directors with the goal of sending it out by next Tuesday

• TA: Zach

  • Reached out to other BU Theatre TAs

  • Decided on a date for the tech meeting- 9/15 right before the Ice Cream Social

  • Reached out to fall directors to ask them to act in Techstravaganza and complied a list of techies to reach out to

Executive Board Minutes 8/12/19

E-board Check Ins:

• President: Kim

  • Talking with other BU Theatre presidents re: GM times, joint holding rooms, et

• VP: Siena

  • Booked rooms for auditions, callbacks, and COMBAT

  • Needs to book eboard room for the fall

• VPSP: Devon

  • Sent email to point people for COMBAT

  • Making a COMBAT graphic for the future Facebook event

  • Posting survey re: past special projects to the Facebook group

• Treasurer: Chrissy

  • Announced F&F producing team

  • Updated producer’s guide

  • Applied for mainstage rights- got Five Women Wearing the Same Dress, still waiting on Crimes of the Heart

  • Mamma Mia materials arrived- thanks to Jen and Robert for picking them up!

• Secretary: Abbey

  • Continues posting Spotlights

  • Ran into some trouble re: updating the video spreadsheet, going to find out who created it and request access

  • Designing cover photos and graphics

• TA: Zach

  • Drafted email for BU Theatre TAs

  • Talked to Sam re: meeting with Tsai

  • New sound board- she’s beautiful!!

Executive Board Minutes 8/4/19

E-board Check Ins:

• President: Kim

  • Still waiting on name tags

  • Great meeting with Siena this week

  • Corresponding with other BU Theatre presidents- plans on a joint GM room and . a joint holding room for auditions/callbacks

  • Assembling BU Theatre contact sheet

• VP: Siena

  • Great meeting with Kim this week

  • Booked audition and callback rooms

  • Also booked rehearsal room for COMBAT

• VPSP: Devon

  • Emailed point people for groups participating in COMBAT

  • Going to post paper copies of COMBAT schedules along with theater and PSace access

  • Continued working on finding alternate spaces and or times for One Acts

  • Plans to reach out about a Mamma, Mia watch party soon

• Treasurer: Chrissy

  • Going to submit mainstage rights

  • Announcing F&F producers today along with posting the application for mainstage producers

  • Checking in with SABO re: payment for rights

• Secretary: Abbey

  • Started summer/fall director spotlights

  • Updated calendar with drafts for upcoming events (waiting to add some graphics and more info)

  • Still waiting on some production videos, but plans to begin uploading this week

• TA: Zach

  • Received all Wish Want Need lists from directors

  • Reached out to all fall TDs and SMs

  • Planning a meeting once the start of the semester gets closer

  • Getting the new sound board from Tsai on Tuesday

Executive Board Minutes 7/28/19

E-board Check Ins:

• President: Kim

  • In correspondence with fall directors

  • Helping Erin and Maggie re: an ASL interpreter for Mamma, Mia

  • Touching base with Siena re: Engage

  • Figuring out name tags

• VP: Siena

  • Did 25 Live training

  • Excited to start booking rooms

  • Getting videos from past shows and put them on a hard drive

• VPSP: Devon

  • Emailing about COMBAT

  • Sending out a survey in August re: special projects

  • Brainstorming ideas for the ice cream social and a potential Mamma, Mia viewing party

  • Looking into potential new venues for One Acts in case the Student Theater isn’t available

• Treasurer: Chrissy

  • Have F&F producers! Confident in the team

  • Holding off on mainstage producers apps for a bit

  • Going to check accounts and submit mainstage rights payments

  • Looking into purchasing video equipment and a new lighting board

• Secretary: Abbey

  • Continuing with Spotlight Sunday posts

  • Received the F&F Tsai reservation

  • Starting preliminary designs for fall graphics

  • Sent email to summer and fall directors re: their spotlights

  • Been receiving production videos, planning on uploading them to the Troupe YouTube and updating the video spreadsheet

• TA: Zach

  • Received most Wish Want Need lists from fall directors

  • Corresponding with someone re: an SM guide and with Eric re: the sound board from Tsai

  • Have F&F TD and SM- mainstage TD and SM forms will be closing soon

  • Met with Sam re: safety training and Mamma, Mia set design

  • Assistant TD and SM apps will be released once the semester begins

Executive Board Minutes 6/28/19

E-board Check Ins:

• President: Kim

  • Met with Chrissy and Doug re: Tsai reservation proposal

  • Name tag order on hold

• VP: Siena

  • Working on Assassins show recording with Rachel

  • Created list of rooms to book in preparation

• VPSP: Devon

  • No check in at present time

• Treasurer: Chrissy

  • Working on contacting producers from past season

  • Sending out fall producer apps this weekend

• Secretary: Abbey

  • Gathering the info and posting Spotlight Sunday’s

  • In correspondence with some alumni from the 2009 production of Almost, Maine, trying to get some photos

  • Sent the statement of expectations form to Zach and Jen

  • Drafting up a summer email template

• TA: Zach

  • Sent out wish/want/need email to fall directors

  • Checked in with Devon re: COMBAT

  • Sent out TD and SM forms

  • Got a new costume rack!

Executive Board Minutes 6/2/19

Show Check Ins:

Almost, Maine

• Director: Natalie A

  • So so proud of the actors

  • Have a few tech thing to work out but not worried

  • Everyone is hard off book and our first dress rehearsal is tomorrow

• TD: Harrison R

  • It was tech week so we were doing a lot

  • Finished painting the set, getting all the props

  • Chris Dew really took the reigns with lighting and he did an amazing job!

  • We had tech runs and most things went smoothly

• SM: Zach L/Jen M

  • Got to hard off book and started full runs

  • Actors are doing a great job

  • Actors also developed a system for carrying things on and off during scene transitions but would be super helpful to have some tech to help out

• Producer: Devon M

  • Chrissy is heading lobby decorating and will be doing this on Tuesday

  • Katie and Michelle are heading photos

  • At least one producer will be present at every performance to make the pre-show announcement

  • Would like to have a mailing list signup sheet in the lobby

E-board Check Ins:

• President: Kim

  • Went to SAO to work out putting the domain renewal on an SAO credit card

  • Inquired about when Engage going live- still waiting

  • Sent out a doodle poll for one on one e-board member meetings

  • Emailed SAO about name tags

• VP: Siena

  • Still waiting on access to Engage to start booking rooms

  • Would like to book audition, callbacks, and e-board meeting rooms ASAP

• VPSP: Devon

  • Heard back from Shiney James and provided her with a show description/info for Almost, Maine

  • Set date for COMBAT: Saturday, September 28, confirmed OB will be participating, still waiting to hear from other group

  • Thinking about putting out a small survey asking the membership’s thoughts on past events and any ideas they have about future events

  • The check from The Burials was mailed to Everytown

• Treasurer: Chrissy

  • Coordinated with Devon and producers on tackling Almost, Maine tech week

  • Worked with Natalie re: Almost, Maine soundtrack

  • Worked on Ben’s pay statement for Assassins

  • Spoke with members about show recordings- looking into the status of these being uploaded

  • Wants to coordinate a time to decorate the shadow box with eboard and cast of Almost, Maine

• Secretary: Abbey

  • Changed the passwords for the social media accounts

  • Uploaded the updated constitution on the website

  • Sent an email to fall directors re: show information for the website

  • Drafting a summer spotlight email

  • Planning in reaching out to e-board re: their info fo the e-board page on the website

  • Need to reach out to Devon about the Almost, Maine Facebook event

• TA: Zach

  • Helped with move in for Almost, Maine

  • Gave Chris the keys

  • Planning on reaching out to fall directors sometime soon

  • Promoted Troupe at FYCO training!

Executive Board Minutes 5/26/19

Show Check Ins:

Almost Maine

• Director: Natalie A

  • Each scene has been rehearsed 3 times

  • Actors are beginning to learn their lines

  • Had cast bonding dinner at Robert’s

  • Very excited for the weeks to come!

• TD: Harrison R

  • Sent out department messages

  • Found times for each department to go to the Space

  • Had meeting re: set design w/ Zach, Cam, Natalie, and James

  • Build Week coming up, will post about dates and times

• SM: Jen M/Zach L

  • Being co SMs has been great!

  • Jen worked on rehearsal schedules and conflicts

  • Working on an email to send to the cast

• Producer: Devon M

  • Talked to Chrissy about summer show specifics

  • Talked to Natalie about orientation and setting up email list; having actors/eboard members come out after shows. Q&A, tours

  • Focusing on photos, lobby decorating; dividing up between assistants

  • Planning to do electronic playbills

Eboard Check Ins:

• President: Kim

  • Talked to Siena and Doran about show order, Miranda preferred the earlier slot so Five Women Wearing the Same Dress will be November 7-9 and Crimes of the Heart December  5-7

  • Figuring out how to order name tags

• VP: Siena

  • Waiting on the VP guide from Erin

  • Wants to start booking rooms once the new system is in place

• VPSP: Devon

  • For summer show, emailed Shiney James re: show dates and times, going to follow up

  • Met w/ Erin to pick up hard drives with this last year’s shows on them

  • Got 2018-2019 actor contracts from Erin- idea of scanning them to store them in the Stage drive

  • Met w/ Ariana re: VSPS stuff

  • Plans to reach out to other groups re: COMBAT and the 700 Beacon haunted house idea

• Treasurer: Chrissy

  • Made google forms for summer show producers and assigned summer show producers

  • Received the check w/ the proceeds for Everytown

  • Going to post in the FB page about remaining reimbursements

  • Talked to Linda from SAO re: Ben getting paid for Assassins

  • Payment set for Mamma Mia!, going to double check for Almost Maine

  • Settled remaining reimbursements; new deadline for submitting is 5/31

  • Funds transfers for the year all set

  • Met w/ John from Sabo re: problems w/ reimbursements and making purchases

• Secretary: Abbey

  • Made admin of the FB page today

  • Planning posting schedule for Spotlight Sundays, want to send an email about that to Steve, eboard members, and directors this week

  • Getting all the passwords from Kim tomorrow

  • Planning to start updating the website

• TA: Zach

  • Unlocked the Space so seniors could sign

  • Tech for summer show going well!

  • Going to start working on TD and SM forms for F&F

  • Plans to reach out to fall directors about their Wish, Wants, Needs list

  • Looking into getting a new saw for the Space

  • Eric received an email from Tsai saying they have a sound board available for us for free; going to look more into this

  • Alicia received an email from Allison Parker re: an SM guide; she’s going to work on it and send it, then will forward to Abbey

• Student Group Advisor: Steve

  • Constitution was missing a required statement, needs to be added to article 3 and updated in constitution on the website

Executive Board Minutes 5/3/19

E-Board Check-Ins:

• President: Alba

  • BU Theater Summit is Sunday at 10 AM

• VP: Erin

  • Book next year’s BUSTies room

  • Met with Siena to go over VP guide

  • Grad cords are in

• VPSP: Ariana

  • BUSTies went well—big shout out to planning team

  • Talked to Natalie re: Summer Show

• Treasurer: Chrissy

  • F&F rights secured

  • Lots of meetings with SAO today to prepare for next year

• Secretary: Kim

  • Met with Abbey to go through secretary guide

  • Will be renewing the website domain and sending receipt for reimbursement

• TA: Alicia

  • Updating TA guide and TD guide

  • Lights workshop on Sunday 12-3 PM

E-Board Check-Outs:

• President: Alba

  • Working together isn’t always easy, but you’ll still have a good time

  • Being in this leadership position is a privilege and people do look up to you

  • Rely on each other and support each other

• VP: Erin

  • It’ll be tough, but it will be fun!

• VPSP: Ariana

  • Plan as much as you can, even if you don’t think you have to

  • Reach out for help; it’s okay if you need support

• Treasurer: Chrissy

  • Always remember that general members look to board for guidance; E-Board represents the organization. We’re here to solve problems and maintain a good community

• Secretary: Kim

  • An excess of communication is always better than a lack of communication

  • You will have disagreements and conflicts, but at the end of the day this is your team and you have each other’s backs

• TA: Alicia

  • You are a team with the same goal of making Troupe a better community for everyone involved

  • It’s much easier to get things done when you all support each other, even when you don’t all necessarily agree

Executive Board Minutes 4/28/19

E-Board Check-Ins:

• President: Alba

  • Went to showcase yesterday and Space cleaning today

  • ESAs, GM #4, and BUSTies painting later today

  • Helped with Almost, Maine auditions

• VP: Erin

  • Went to transition training

  • Meeting with Siena this week to talk about VP position and book next year’s BUSTies room

  • Attended Space cleaning

  • Went to Showcase

  • Returned the Assassins guns

  • Ordered graduation chords

• VPSP: Ariana

  • Ran showcase this week; having it in CAS 522 worked really well

  • Ran auditions for Summer Show this week and gave Natalie some advice for the start of the process

  • Ballots for BUSTies voting are ready

• Treasurer: Chrissy

  • No check-in

• Secretary: Kim

  • Made and sent out Summer Show audition form

  • Made lots of Facebook events

  • Sent email reminder for everything happening this week

  • Edited the secretary guide and sent it to Abbey

  • Asked Chrissy to share the producer’s guide

  • Attended transition training

  • Went to Space cleaning

• TA: Alicia

  • Space cleaning went really quickly

  • Spent out Assassins feedback forms; getting responses

  • Painted the stage

  • Planning the lights workshop

Executive Board Minutes 4/7/19

Show Check-Ins:

Assassins

• Director: James R.

  • Finished reviewing the whole show

  • Refined scene 16

  • Had a rehearsal on Wednesday to refine all scene transitions; Maya did a great job of taking notes

  • Erin brought in prop guns for the first time on Wednesday; gave a talk on prop gun safety and responsibility during rehearsals and performances

  • Had a conversation about sensitive themes in the show, including race, gun violence, and mental illness

  • Sitzprobe happened on Saturday

• MD: Doug B.

  • Sitzprobe went okay; sending notes to the pit so they can improve

• TD: Erin C.

  • All of the guns have been acquired

  • We have 19 pallets so far

  • Props team moved everything props-related from Myles to the Student Theater

  • Made some recordings for sound

  • Schedule for tech week and move in is set up

  • Build starts tomorrow

  • Held department meetings

• Choreographer: Kim Z.

  • Helped facilitate scene transitions rehearsal

  • Went to sitzprobe—lots of fun

• Producers: Chynna B. and Rachel R.

  • Warren poster is set to go up tomorrow

  • Social media promo going live today

  • Secured BU Today close up for tech week

  • Working on digital poster for GSU

  • Made it to rehearsal last week; will be back again this week for footage

  • Hoping to schedule a time to do tech headshots

  • POs are good to go at the moment

  SM: Abbey M.

  • Sat in the booth with Matt during Noises Off to watch him call the show

  • Love the ASMs Maya and Natalie!

  • Went to sitzprobe this weekend

E-Board Check-Ins:

• President: Alba

  • At Noises Off all week

  • Painted the stage today

  • Check at SAO to be picked up

  • Coordinating with other groups’ presidents to arrange summit

• VP: Erin

  • Went to Noises Off—big shout out to Noises Off; so impressed!

  • Sent out BUSTies information

  • Vacuum arrived and works!

• VPSP: Ariana

  • Saw Noises Off

  • Met with Chrissy to discuss budget for BUSTies and finances from BUT Formal; planning to meet with WM and BUSS

  • Met with Devon for BUSTies planning and VPSP information

  • Held a BUSTies team meeting today; super productive; will cross-reference with budget

  • Filling out event forms on OrgSync for BUSTies

  • Communicating with prospective Summer Show director

  • Put up a poll to gauge Showcase preferences

  • Sam needs to get into the Space to look for table centerpieces—will message Alicia

• Treasurer: Chrissy

  • No check-in

• Secretary: Kim

  • LOTS of social media promo for Noises Off; collaborated a lot with Kendall

  • Saw Noises Off—it was so fantastic!

  • Only a few emails re: Noises Off ticket sales

  • Communicated with F&F pitch teams and with prospective Summer Show director

• TA: Alicia

  • Continuously having issues with the saw; might be more cost-effective to invest in a new one altogether

  • Bought a lot of new hardware in the last week

  • Got lots of pallets for Assassins; will be getting work gloves for everyone to avoid splinters during build

  • Worked a lot with Katie and Matt during Noises Off; enjoyed working more closely with Matt as the SM this week

  • Communicated with OB about Space usage

  • Active Minds reached out about using the chalkboards

  • Putting up TA application this week

  • Received all feedback forms from The Burials; will send forms to Noises Off this week

Executive Board Minutes 3/31/19

Show Check-Ins:

Noises Off

• Director: Taylor H.

  • Currently at move-in

• ADs: Siena G. and Emilee M.

  • Move-in went well; huge thank you to all who helped

  • Will work with Katie and Jake to ensure that Alex can safely fall down the stairs each time during the show

  • Looking forward to a tiring but rewarding week! Get your tickets!

• TD: Katie L.

  • Currently at move-in

• ASM: Nhi N.

  • Move-in today

  • Actors needed a break; cancelled Friday rehearsal and shortened other rehearsals last week

  • Cast seems to be in good health

• Producer: Kendall G.

  • Happy birthday, Kim!

  • Creating an interactive website in place of a program—very excited

  • Warren poster goes up tomorrow

  • Started on lobby decoration

  • Took tech headshots 

  • Having a little trouble with the Eventbrite link

  • Reporter from the FreeP coming on Tuesday or Wednesday of tech week
    

Assassins

• Director: James R.

  • Had the photoshoot this weekend

  • Hopefully incorporating tech soon

• AD: Mandy R.

  • Feeling really confident about status of the show; a few scenes need more time but everyone is doing great to work on it

  • Received very detail and thoughtful character studies

• TD: Erin C.

  • Got more pallets with Chris, Alicia, and Jake

  • Costumes pulled a bunch of pieces before photoshoot

  • Costumes, hair & makeup worked on the photoshoot

  • Hoping to get some tech team members into the rehearsal room over the next two weeks

  • Meeting with James on Tuesday to talk about tech

  • Hoping to get the guns into rehearsals starting Tuesday

  • Got some more POs in, ordered more props

  • Made a few sound recordings with cast

• SM: Abbey M.

  • Planned out remainder of rehearsal schedule; finalized conflicts

  • Discussions to plan tech week

  • Had photoshoot

  • Hard off-book was Saturday

  • Hoping to have cast bonding to go see Noises Off!

• Producers: Chynna B. and Rachel R.

  • Photoshoot went really well: got headshots, group photos, etc.

  • Warren poster submitted and approved

  • Meeting as a team tomorrow to finalize ideas (lobby, etc.)

  • POs approved 

  • Reimbursements beginning to come in; submitting on a rolling basis

  • Reaching out to some BU outlets to promote the show

  • Put out tshirt and bio forms; hoping to order shirts soon

E-Board Check-Ins:

• President: Alba

  • Worked on build for Noises Off and move-in

  • Tried to record sound for Assassins on Thursday; will go again this week

  • Talked to some people at office hours re: running for E-Board

  • Read Summer Show pitch

  • Picked up packages at SAO

  • Gave a division of power talk for Noises Off

• VP: Erin

  • Went to Noises Off build week

  • Booking a table in the GSU for Assassins

  • Talking to interested VP candidate

• VPSP: Ariana

  • No check-in

• Treasurer: Chrissy

  • No check-in

• Secretary: Kim

  • Sent out questions for F&F pitch teams

  • Talked to several people about running for E-Board

  • Made GM#3 event and sent out a reminder email

  • Read Summer Show pitch

• TA: Alicia

  • No check-in (at Noises Off move-in)

Executive Board Minutes 3/24/19

Show Check-Ins:

Noises Off

• Director: Taylor H.

  • Starting to do full runs almost every rehearsal

  • At the stage where notes can be specific

  • Tech came to watch the run on Friday

• ADs: Siena G. and Emilee M.

  • Actors have lots of energy and confidence in rehearsal; great energy

  • Communicating with Katie and attending tech meetings

• TD: Katie L.

  • Held department meetings this week

  • Received the wood order with no complications; on track for build week this week

  • Got to see a rehearsal

• SM: Matt D.

  • Looking for a way to minimize conflicts during tech week

• Producer: Kendall G.

  • Social media schedule set up for the week; creating a Buzzfeed quiz!

  • Facebook event, Eventbrite, and Instagram are all live

  • Planning headshots to happen during move-in

  • Brainstorming for lobby decorations as well as lobby entertainment during long intermissions

Assassins

• Director: James R.

  • Working out a few unfinished moments

  • Giving more specific notes

  • Trying to keep each run of different scenes new and fresh for the cast

  • Next step is to begin incorporating props and prepare for tech week

• AD: Mandy R.

  • Upcoming meeting scheduled to go over vision for the show 

  • Formal was a great place for the cast to bond 

  • Excited to strengthen the scenes she’s directing within the final weeks 

• MD: Doug B.

  • First pit rehearsal was okay; expecting full pit next week. Considering replacing one or more of the musicians

  • Cleaning phase of rehearsals for the cast is going well—improvement in many weak spots

  • Some shipments for the pit came in 

• TD: Erin C.

  • All POs are in

  • Met with new head of costumes this week

  • Pulling costumes for upcoming photoshoot

  • Stopped by rehearsal

  • Working with BU Dining to collect more pallets for set

• Choreographer: Kim Z.

  • Holding regular choreo rehearsals that are completely designated for cleaning up movement, answering questions, review, etc. Will go through all movement in the show

  • Realizes these rehearsals can be tiring—encouraging cast to take care

• SM: Abbey M.

  • Working with producers to plan photoshoot

  • Scheduling a time to record sound for the show

  • Planned the rest of the rehearsal schedule through March

  • Finalized a performance set for Giving Day; will probably rehearse on Saturday

E-Board Check-Ins:

• President: Alba

  • Set up and attended BUT Formal

  • Went to Noises Off rehearsal on Friday

  • Held office hours

  • Participated in Reading Committee

  • Went to theater booking meeting at SAO

• VP: Erin

  • No check in at the present time

• VPSP: Ariana

  • Organized and ran Reading Committee

  • Meeting with Devon and Andrea next week for BUSTies planning

  • Lots of work for BUT Formal; went super well

  • Might have a few Summer Show pitches

• Treasurer: Chrissy

  • No check-in

• Secretary: Kim

  • Helped set up and attended BUT Formal

  • Made posts to promote BUT Formal

  • Talking with Kendall about plans for Noises Off promotion

  • Went to theater booking meeting at SAO

• TA: Alicia

  • Did several rental contracts

  • OB is using pipe and drape in Tsai for Pippin

  • Ordered new blade for saw, which may be in need of further maintenance

  • Participated in Reading Committee

  • Helped set up and attended BUT Formal

Executive Board Minutes 3/18/19

Show Check-Ins:

Noises Off

• Director: Taylor H.

  • Reached hard off-book

  • Starting to do full runs

  • Trying to get the runtime down to 2.5 hours

  • ADs held character meetings

  • Resolved communication issues

• ADs: Siena G. and Emilee M.

  • Character meetings went well and were fun

  • Spoke with actors about communication and got feedback from them on their perspective; energy has been really positive

  • Everyone is realizing it’s crunch-time now

• TD: Katie L.

  • Went to SAO with Kendall to complete wood order

  • paint, trim, and hinges delivered over break; wood order arriving Friday

  • General tech and department meetings happening this week

• SM: Matt D.

  • Actors are getting lines down

  • Looking forward to having tech team in the rehearsal room

• Producer: Kendall G.

  • Happy birthday, Kendall!

  • Worked out wood order and POs

  • Warren poster is nearly done; working with SAO

  • Photoshoot was great; promo material is in the works

  • Social media promotion planned

  • Hoping to schedule one more short photoshoot

Assassins

• Director: James R.

  • Had full soft off-book run before break

  • Gave actors a mini homework assignment over the break to explore their characters

  • Excited about tech; having the set taped out on the floor is great

• AD: Mandy R.

  • Unable to attend full run before break, but heard it was great!

  • Gave the cast resources to further develop their characters; really excited to see where it goes

  • Spring break was a great opportunity to re-energize before the final stretch

  • Can’t wait to get back into the swing of things

• MD: Doug B.

  • Rooms booked for pit rehearsals and sitzprobe

  • Pit is finalized

  • Creating recordings for “Another National Anthem” this week

• TD: Erin C.

  • Members of tech team attended full run before break

  • Holding tech meeting on Sunday

  • In contact with BU alum Robert Flynn to organize getting pallets from BU Dining; searching for more places to get pallets from

  • POs are in; talking with producers about reimbursements

  • Taped out set on the floor in 700 Beacon

  • Attended photoshoot

• Choreographer: Kim Z.

  • Blocked and choreographed last few numbers

  • Held another movement workshop

  • Attended full run

• Producers: Chynna B. and Rachel R.

  • Meeting with assistants on Wednesdays to check in

  • Held photoshoot for Warren poster; Chynna is editing and finalizing this week

  • Planning a separate shoot with the entire cast for end of March/beginning of April

  • Purchase orders expired; reworking POs and budget

• SM: Abbey M.

  • Sent out a rehearsal feedback form to cast and creative team over break

  • Planned the schedule for this week

  • Meeting with whole creative team tonight to talk about schedule moving forward and discuss feedback 

  • Shout out to ASMs for being incredible!

E-Board Check-Ins:

• President: Alba

  • Checked in with rehearsal rooms with both mainstage shows; more meetings to come

  • Met with interested presidential candidates for next year

  • Cleared up membership questions re: pitch projects, directing

  • Gave TA Event money to Chrissy

  • Picked up new vacuum from SAO

  • Delivered librettos to Assassins; collecting contracts from creative team

  • Theater booking meeting scheduled for this Friday

  • Doing Reading Committee!

• VP: Erin

  • Booked rooms for GMs and Assassins tech meeting

• VPSP: Ariana

  • BUSTies: sent a message to planning group to schedule a meeting this week

  • BUT Formal planning continuing: putting together royal court

  • Talked to Matt from Elwood Sports; shirts should ship this week

  • Summer Show pitch deadline extended to Wednesday 3/27

  • Talked with potential VPSP candidates

  • Reading Committee underway

• Treasurer: Chrissy

  • Working with Devon on The Burials reimbursements and donation calculation

  • Sent Alba director and actor script contracts for Assassins

  • Submitted reimbursements for Erin

  • Picked up cash from at-door ticket sales from The Burials; going to SAO this week to drop off money and fill out donation forms

  • Submitted BUT Formal ticket Eventbrite, which is now live

  • In contact with producers re: PO dates and confirmation

  • Sending feedback form to The Burials producers

  • Gave check to Kim to deliver to SABO

  • Trying to find a time to meet with Madison from SAO

  • Attended Noises Off photoshoot

• Secretary: Kim

  • Created Facebook events for BUT Formal and the GM

  • Helped deliver Assassins librettos

  • Promoted the Noises Off Instagram for people to follow

  • Sending out GM reminder email

  • Deposited check at SABO

• TA: Alicia

  • Attended Tech Olympics

  • Received an email from OB looking to access the theater; redirected to Willing Suspension

  • Received numerous deliveries for Noises Off

  • Creating feedback forms for The Burials

  • Attending rehearsals for mainstage shows

  • OB’s Company in the Space this week

  • Getting dates from other groups for Space usage

Executive Board Minutes 3/3/19

Show Check-Outs:

Charity Show: The Burials

• Directors: Sean D. and Aisha S.

  • Despite the obstacles, the show turned out well

  • Very proud of the show in general

  • Very stressful process; miscommunication was the biggest challenge

  • For future directors: consider the time constraints, be prepared

• Producers: Devon M. and Lena J.

  • Process went well overall; kept up a good working pace

  • Blaze fundraiser was a great choice

  • Having representatives from the charity of choice was a great idea

  • Assistant producers were great, enthusiastic about continuing with producing

  • Need to smooth out wrinkles with ticket sales (particularly re: comp tickets and tickets from TA Event)

• TD: Brian R.

  • Familiar with the fast timeframe and process, which was helpful

  • Pleased with the budgeting turnout

  • Being appointed TD before tech lists came out was immensely helpful for preparation

  • Would recommend both ATDs to be future TDs

  • Returned keys to Alicia at board

• SM: Harrison R.

  • Process was difficult, but so rewarding; offers SM experience as well as experience applicable to real life

  • ASMs were so helpful and communicative; would recommend both to be future SMs

  • For future SMs: during tech week, don’t be afraid to be assertive, as it can get overwhelming; set deadlines

Show Check-Ins:

Noises Off

• Director: Taylor H.

  • Held regular rehearsals

  • Participated in Liquid Fun event yesterday—lots of fun

  • Held photoshoot today

  • Held first character meetings this week; went well

  • Planning to talk more with Katie and Brian about the set this week

  • Looking to improve the dynamic with the cast

• AD: Emilee M.

  • Also noticing issues of dynamic; aware that this can sometimes be a result of the magnitude of the show

  • Hoping to help cultivate positive energy

• TD: Katie L.

  • Pulled all props, costumes, and set dec elements

  • Met with Taylor and ADs to talk through tech elements

  • Sarah (head costumes) went to the garment district to pick up a few costume pieces

  • Photoshoot happened today

  • Meeting with Brian and Taylor to talk about set design to hopefully get wood order in before spring break

• SM: Matt D.

  • Last week was a bit scary with scheduling and storm

  • Keeping health in mind, as people are getting sick

Assassins

• Director: James R.

  • Very busy week, especially with Tech Show

  • Lots of long and productive rehearsals this week, including lots of acting and technique workshops and music rehearsals

  • Great meeting with Erin to go through the entire show and outline all tech elements

  • First tech meeting with full team this week; great to meet everyone and see and hear so much excitement

  • Creative team meeting today to discuss scheduling up until spring break

• AD: Mandy R.

  • Looking to come up with different ways to approach giving notes in rehearsal

  • Feeling good; excited that we have planned ahead with rehearsal schedule

• TD: Erin C.

  • All props and set dec elements are pulled

  • Most of PO orders are in

  • Tech team is preparing for photoshoot on Tuesday

  • Working with Alicia reworking some tech departments to navigate around conflicts

• Producer: Rachel R.

  • Participated in Pop Showdown on Saturday; episode airs in April

  • Planned a photoshoot for Tuesday

  • Realized what a big chunk of time spring break takes out of time

  • Instagram will hopefully launch tonight

  • Planning to get some promotional material from run on Thursday

  • Working on t-shirts and submitting POs

• SM: Abbey M.

  • Congrats to The Burials on a wonderful run

  • Had first weekly creative team meeting last Monday—nice to get everyone together

  • Soft off book on Thursday, doing full run and inviting tech 

  • Picked cast members for pop showdown recording that happened Saturday morning

  • Been in contact with Rachel re: Warren poster photo shoot; aiming for Tuesday

  • ASMs Maya and Natalie have been truly awesome; really great to have them to rely on

E-Board Check-Ins:

• President: Alba

  • The Burials tech week; it was cool having reps from Everytown there

  • Filmed Giving Day video

  • Participated in Tech Olympics with BUSS

  • Checking in with shows and attending rehearsals

  • Went to Blaze fundraiser—delicious

  • Sent out poll to board and creative teams to get a sense of when people are available for E-Board after spring break

  • Picked up name tags from SAO

  • Armrests in theater are fixed and there is now a new AC control unit

• VP: Erin

  • Worked on The Burials

  • Booked GM rooms

  • Worked with Kendall to find a room for the Noises Off photoshoot

  • Went to Tech Olympics as a bonding event for Assassins tech team, really enjoyed it

• VPSP: Ariana

  • Worked on The Burials; glad to have people from Everytown there

  • Felt it was a very successful Charity Show

  • Will touch base with BUSTies team now that The Burials is over before spring break

  • Planning to message Chrissy re: BUSTies and BUT Formal budgets

  • Meeting with Becca and Mimi to work on BUT Formal planning; submitted forms for SPS, facilities, and catering; working on getting an Eventbrite and Facebook page live

  • Receiving interest in pitching for Summer Show

  • Went to Liquid Fun marathon to watch Noises Off perform

  • Posted about reading committee; getting some people for sign-ups

• Treasurer: Chrissy

  • No check in at present time

• Secretary: Kim

  • Lots of promo for The Burials

  • Helped out with another flower delivery!

  • Shared Tech Olympic sign-ups and posts on social media

  • Helped Kendall find a room for Noises Off photoshoot

• TD: Alicia

  • Worked on The Burials this week; super proud to see new leaders emerging in Stage Troupe

  • Finished up safety trainings

  • Getting inquiries about rental orders and agreements

  • Gotten a lot of last-minute requests to use the Space; giving reminders about courtesy and respecting the Space and its contents

  • Starting to focus more on Noises Off and Assassins now that The Burials is over

  • Reviewing the TA Application

  • A key is stuck in the latch-bar of the lobby door that leads backstage in the Student Theater

  • Back left house speaker having issues; started glowing during The Burials

  • Charity Show LD made a document to take note of which dimmers on the lighting board aren’t working

Executive Board Minutes 2/24/19

Show Check-Ins:

Charity Show: The Burials

• Directors: Sean D. and Aisha S.

  • Moved in today!

  • Fixing things and fine tuning—having a run after board

  • Difficultly running a few scenes 

• TD: Brian R.

  • Moved in!

  • Set went up

  • No projector problems

  • Most of lights focused in the house

  • Shout-out to Liz and Kiana for being the best ATDs

• Producers: Devon M. and Lena M.

  • Headshots this week

  • Blaze fundraiser happening on opening night

  • Posting spotlights for cast and creative team on Instagram

  • Lobby should be done tomorrow

  • Everything on track!

• SM: Harrison R.

  • Having a run later tonight

  • Lines have been challenging, but cast members have reached out for assistance

  • One of the actors had to drop the show, but the role has been filled and it’s going well

Noises Off

• Director: Taylor H.

  • Entire show is now blocked

  • Participating in Liquid Fun marathon next Saturday

  • Had some issues with actors showing up late, but things have improved

  • Character meetings and photoshoot next week

• TD: Katie L.

  • Met with tech team and ATDs

  • Costumes pulled for photoshoot 

  • Finding time to go into SAO

• SM: Matthew D.

  • Had a good week

  • Went over March schedule

  • Soft off-book was this week—went well!

  • Break a leg to The Burials!

Assassins

• Director: James R.

  • Crazy week, but rehearsals have been great

  • Went to tech department meetings—a lot to do on the tech front

  • Set to finish the show by next Thursday

  • Planning to have a whole run before break

  • Music will be done tomorrow

  • Working on rest of blocking

• Choreographer: Kim Z.

  • Working with Daniel on the Italian in scene 16 and he’s crushing it!

  • Had choreo rehearsal for “How I Saved Roosevelt”

  • Elle is fantastic and so helpful

  • Cleaned “Gun Song” movement

• TD: Erin C.

  • Held tech meetings this week

  • Props and set dec elements have been pulled

  • Working on getting things ordered

• SM: Abbey M.

  • Scheduled until spring break

  • Rehearsals have been good

  • Contracts are all signed and returned

  • Going to see The Burials on Saturday as a bonding event

• Producers: Chynna B. and Rachel R.

  • Corresponding with Erin

  • Some budget changes

  • Had a productive producing meeting

  • Some ideas for photoshoot and dates

  • Planning on Warren poster

E-Board Check-Ins:

• President: Alba

  • Attended department meetings 

  • Met with TD and tech team for Noises Off

  • Attended Assassins meeting

  • Went to The Burials rehearsal and move-in

  • Got confirmation re: Giving Day filming—filming happening tomorrow at 12:30

  • Held office hours—won’t have office hours tomorrow

  • Got money to TA Event out

  • Went to YKB

  • Checked in with Mac about broken armrest

• VP: Erin

  • Attended The Burials move-in

  • Talked to to Kendall about photoshoot for Noises Off

  • Gave SM keys to Harrison

  • Got contracts from Assassins and The Burials

  • Went to YKB

  • Helped with The Burials video stuff

• VPSP: Ariana

  • Went to The Burials move-in

  • Working on The Burials and stopped by rehearsals

  • Met with Sean and Harrison to work though actor dropping scenario; spoke with Suhail about joining the cast

  • BUSTies team is working on The Burials, so not much is currently happening for BUSTies

  • Pulled extra trophy toppers

    BUT Formal is back to GSU Backcourt

  • Trying to find a time to go to SAO with Chrissy

• Treasurer: Chrissy

  • No check-in

• Secretary: Kim

  • Working with Devon on The Burials promotion

  • Made various Facebook events for The Burials, Blaze fundraiser, etc.

• TD: Alicia

  • Helped with YKB/Vagmo

  • Some things got used without asking—will make expectations more clear

  • Did safety trainings

  • Opened the Space a lot for people

  • Attended Assassins meetings 

  • Posted on theater exchange for guns

  • Reaching out to people for pallets

  • Went to run of The Burials

  • Went to The Burials move-in

Executive Board Minutes 2/18/19

Show Check-Ins:

Charity Show: The Burials

• Directors: Sean D. and Aisha S.

  • Finished blocking the show early last week

  • Character work, restructured some difficult scenes

  • Today was soft off-book and first full run

  • Had to cancel Tuesday rehearsal; Tech Show jumbled week a bit, but got through it and made up for lost time today

  • Filmed this morning; will hopefully finish with filming by tonight

  • Cast bonding on Friday—looking forward to it

• Producer: Devon M.

  • Took photos during rehearsals, being edited

  • Blaze fundraiser is ready to go

  • T-shirts arriving next week

  • Meeting this week with assistant producers

• TD: Brian R.

  • Building—heading back to the Space to check in

  • A lot of what is needed already exists in the Space, which is good budget-wise

  • Waiting on raw film footage for editing

  • Projection screen has been ordered, should be here Wednesday

• SM: Harrison R.

  • Have contracts to return to E-Board

  • Got some great advice from Lena about SMing

  • Cast attendance at rehearsals has been greatly improved

  • Had soft off-book—was a bit rocky, but overall very productive

Noises Off

• Director: Taylor H.

  • only able to attend two rehearsals this week due to conflicts and sickness, but Siena and Emilee took over on other days

  • Will start holding character meetings next week

  • Hoping to attend tech meetings soon

• AD: Siena G.

  • Missing Taylor towards beginning of week; things have been a bit chaotic + challenging re: scheduling, but making the best of it

  • Lots of material, but actors are doing well with it

  • Good combination of blocking and character work during rehearsals

• TD: Katie L.

  • Taped the floor in 700 Beacon roughly

  • First tech meeting this morning; Emilee came to talk about the plot

  • Sharing script with tech team tonight

  • Sharing a poll with department heads to set up individual meetings

• SM: Matt D.

  • Last week was a bit scary with scheduling and storm

  • Keeping health in mind, as people are getting sick

Assassins

• Director: James R.

  • Very busy week, especially with Tech Show

  • Lots of long and productive rehearsals this week, including lots of acting and technique workshops and music rehearsals

  • Great meeting with Erin to go through the entire show and outline all tech elements

  • First tech meeting with full team this week; great to meet everyone and see and hear so much excitement

  • Creative team meeting today to discuss scheduling up until spring break

• AD: Mandy R.

  • Looking to come up with different ways to approach giving notes in rehearsal

  • Feeling good; excited that we have planned ahead with rehearsal schedule

• MD: Doug B.

  • By next Monday, all music will have been taught or read through

  • Working on scheduling individual meetings with cast members

  • Anticipating receiving materials—when should they expect to get them?

  • Waiting to hear back from Erin re: SPS

  • Planning a recording date for recorded show materials; hoping to borrow mics from Troupe rather than waiting on SPS mics to arrive

• TD: Erin C.

  • Held a tech meeting

  • Working on scheduling department meetings

• Choreographer: Kim Z.

  • Held a choreo rehearsal to make up for the time lost to illness last week

  • Held a movement/physicality workshop on Wednesday to get the cast thinking about new techniques and approaches to their roles. It was SUPER fun and a good stress-reliever

  • Also taught movement for a smaller number

  • Already hearing from cast members looking to schedule office hours, which is great

• Producer: Rachel R.

  • Met with whole producing team and Chrissy on Friday to brainstorm and establish some goals

  • Alyssa is working on “logo” concepts for Warren poster, shirts, etc.

  • Planning to stop by rehearsals and set up social media accounts

  • Planning to talk to Abbey about scheduling and timeline

  • Has a friend with Pop Showdown on BUTV10—set up dates for Assassins team to participate in some history or presidential history trivia

• SM: Abbey M.

  • Had long meeting about scheduling; went well; planned schedule up until spring break

  • Talked with Lena this week, got some SM advice

  • Challenge with conflicts this week; will hopefully smooth issues out

  • Cast bonding at Tech Show on Friday

  • Notified cast about Giving Day performance

  • Need to talk to Erin to book another room for rehearsal and to get tech into the rehearsal room

Busties Check-in: Devon M.

• met with Andrea, Ariana, and other event managers this week; went over everything and assigned different tasks

• Ideas rolling for theme, decorations, food, etc.

• Super productive week

E-Board Check-Ins:

• President: Alba

  • Tech Show was fun

  • Gave division of power talk to both Noises Off and The Burials

  • Still has TA Event money

  • Nadia from Shakespeare Society asked if we could distribute Tech Olympics sign up—will do

  • Met with Erin Murdock from SAO on Friday

  • Replied to Class Gift Giving Day with times to film—tentatively scheduled for Wednesday from 4:30-5:00 pm

  • Picked up check from SAO

  • Heard from Mac about damage in the Student Theater after 20-Minute Musicals; working on repairs

• VP: Erin

  • Participated in Tech Show

  • Booked an extra rehearsal room for The Burials

• VPSP: Ariana

  • Was in Tech Show

  • Did lots of work of BUSTies—met with the team and made a shared Google Drive

  • Met with Event Managers to go over responsibilities; meeting with Harrison and Sean to go over host responsibilities

  • Will talk with Chrissy about BUSTies budget and ticketing

  • Met with Mimi to plan for BUT Formal to brainstorm ideas and set up a meeting

  • Working on signing Troupe up for Relay for Life, which is Saturday April 13th

  • Noises Off might be interested in performing in Liquid Fun’s show

  • Need to make plans re: spring showcase

  • Checked in with Harrison about SM responsibilities

• Treasurer: Chrissy

  • Attended The Burials rehearsal on Thursday

  • Met with Assassins producing team on Friday

  • Checking in on details for Krispy Kreme fundraiser

  • Communicated with The Burials rights company

  • Noises Off payment and event both approved

  • Missed Noises Off producing team due to the storm; will reschedule

  • In communication with Emily from Everytown; working on getting a representative present during the run of the show

  • Fixing The Burials Eventbrite

  • Communicated with James about the Assassins materials, which should be here before March

  • Did hair and makeup for Tech Show

• Secretary: Kim

  • Created Tech Show promotional material and published Facebook Event; promoted on social media

  • Helped with both Tech Show performances

• TD: Alicia

  • Tech Show went well—thanks to everyone who participated!

  • Helping out with VagMo a lot

  • Scheduled lots of safety trainings for the future

  • Lots of work for Tech Show, including strike (thank you, Marcella!)

  • Attended various tech meetings