This week's minutes: The Laramie Project

We are moved in. Doing a run tonight.
The show now begins at 7 PM thanks to the tireless efforts of Joe Gambino (thank you).
Directors should be consulted on when they would prefer their show to start.
- Deadlines should be set in the future for these types of major decisions.
Lights are set today, cues are being done as well.
Move-in was a thing. We technically have a chalkboard being picked up tomorrow - 3 options depending on director preference.
No major issues to report - just tweaks.
The decision to move things up to 7 PM without full consultation of the creative team - better communication is necessary.
We will be painting the floor for Laramie.
Cover photo and profile pictures are out and distributed. A lot of groups have been emailed.
Shirts arriving tomorrow, allegedly.
Lobby is being worked on.
Theater Keys given to Sarah Kimball.

Angels in America

Show is blocked
Black stools as set pieces/seats
There is a prop list that Cara is working on with tech volunteers
Actors will be in all black
There are a lot of conflicts with various actors - main challenge going forward
Shirts are done
Remember to strongly consider putting "BU Stage Troupe" on shirts - we are a name and brand and should wear it proudly.
Ideas for posters are forming. Trying to do it next week due to tough schedules this week.
Shirt deadline is Wednesday.
Sent emails to classes studying Angels at BU.

Hail Satan!

Rehearsals are going well. Soft off book happened, hard off book this week.
Very concerned about the budgets...... not enough for advertising due to rising costs for printing.
Scheduling for us is tricky due to labs and night classes. Working around it.
Concerns about certain tech departments finishing their stuff in time for photo shoots. (We need 2 weeks to submit BUS ads).
Set design and cut list is done.
Are we doing a carpet or not? Would cost about $150 or so to get the carpet plus fireproofing materials.
Installation of carpet is difficult. Should we put time and energy somewhere else? Jamie is considering. Abi will discuss options with her later.
T-shirts are almost done
Poster design is nearly finalized, need tech to be able to actually do the shoot
PO's are complicated with OrgSync. Only Joe, Eli, Abi, and Kyle can actually submit them. For now, go to Joe about PO's, he'll teach the other relevant people soon.
Conversation about how we're allocating our producing budgets. Will continue in more depth soon.

Private Lives

"Smooth sailing." We've blocked half our show. Cast bonding on Friday. Group viewing of Laramie on Saturday.
Had to miss some rehearsals (Alison, SM) - ASMs are wonderful and managing in her absence. Soft off book was this week. Mostly going well.
Department meetings happened this week. Everyone seems on the ball.
Budget! Distributed to people! Meeting with Joe! Went well! Ideas!
Bus ads? Maybe? Yay!

Abi

Eli

Going forward -- we should set the show time when a show is selected based on length.
Thinks Angels should start at 7.
Eric presents concerns about confusing people on show start times -- as well as actors struggling to get to call times after Thursday/Friday classes.
Everyone has given Eli room reservations until the end of their shows. Angels still going weekly.
Major issue is the two "makeup" Saturdays - they aren't allowing us to book rooms now, maybe ever.
Refusal to file rehearsals as "events" on OrgSync.
We can get CAS 522 on Friday and Saturday (17th-18th). Can't get it during the week - but that isn't necessarily a problem.
Colloquium Room not available on the last day of classes. Faculty dining room?
How much do they cost? I don't know? We'll see!

Celia

BUSTies pitching will now occur NEXT Sunday. Notice will be posted in the Facebook group.

Joe

Learned OrgSync. Claims he is a great star.
Don't be blindsided by stuff for Laramie ever again.
No membership codes for Laramie. Sarah has comp codes for tech crew.
40 sales already for Laramie.
Assigned budgets to Hail Satan! and Private Lives. Helpful to consult with directors and TDs.
Sound got no budget. Never uses it.
Stage managers got a small budget for supplies.
Money moved around.
Troupe shirts will be ordered eventually. Color will be changed.
EventBrite should allow sales until show time.
Can we put out a basket for donations for Laramie?

Kyle

Camille

Eric