Executive Board Notes 8/19/18

Summer Show: No Exit

• Director: David M.
  • Rehearsal on Thursday; Lucy is guest directing
• SM: Ariana T.
  • Tried to schedule rehearsal for last week but due to conflicts it got pushed back; scheduled for 8/23
  • Tech rehearsals 8/27-28; still pending

F&F: Footloose

• Director: Babatunde A.
  • Had regular meetings throughout summer with creative team planning rehearsal schedules, blocking, set design, music, dance, various tech elements, etc.
  • Ecstatic to have producers!
  • Next full creative team meeting will be held first week of school
• AD: Abbey M.
  • Met with Babatunde at least once a week throughout summer to plan and discuss various aspects of the show
  • At the last full creative team meeting: discussed auditions and callbacks at length; working with Babatunde to select audition and callback cold read material
  • Also planning to touch base with producers in the upcoming weeks
• TD: Jacob T.
  • Trying to contact Jeff and Tom to ask about renting equipment from Tsai; also getting quotes form other vendors in Boston
  • Decided to forgo bringing on a set designer in the interest of time
• MDs: James R. and Doug B.
  • Pit is officially filled after some conflicts
  • Making recordings of vocal parts for cast
  • First major rehearsal will be a recording session so that cast, pit, and creative team have recordings
  • Workin g on rehearsal schedule, re-orchestrations
  • Reached out to BU bands to borrow equipment and Tsai staff for equipment info
• Choreographer: Kim Z.
  • Met periodically with MDs to talk through the score and note any discrepancies in the music and the choreography plans; also met separately with Babatunde and Abbey to maintain a dialogue between choreography and blocking
  • Show is almost entirely choreographed
  • Selecting some audition and callback cuts

E-Board Check-Ins:

• President: Alba
  • Returned keys to Alicia; contacted Eric about getting new keys
  • Took down 3 flats on Tuesday to satisfy safety requirements from fire department
  • Settled on GM times with other groups
• VP: Erin
  • Made schedule for auditions + booked more rooms; shared schedule with other groups
  • Hair rehearsal rooms are booked
• VPSP: Ariana
  • Corresponding a lot with Hair creative team; fielding lots of questions
  • Reached out to other groups inviting them to COMBAT and sharing COMBAT details
  • Thinking of Friday 3/1 for BUT Formal
• Treasurer: Chrissy
  • submitting Hair contract
  • Finishing up Orgsync work for The Nerd
  • Putting out the head producer app for Hair and The Nerd; AP apps will be out in September
  • in contact with Footloose producing team; setting up meetings for the beginning of the school year
  • updating treasurer guide
  • Footloose budget allocation has been sent to Alicia and Jake; will send it to producing team
  • Thinking about the ice cream social
  • Going to SAO this week for Footloose materials
• Secretary: Kim
  • Shared last two Sunday Spotlight posts
  • Finished sending outreach emails to other groups; shared Footloose info with those that replied
  • Finished new graphic for Facebook
  • Talked with potential new members
  • Created E-Board SPLASH shirt designs
• TD: Alicia
  • Hair and The Nerd directors have gotten preliminary emails outlining the show/tech process
  • Updating the Student Theater guide
  • Sending Kim TD app soon
  • Been talking with James about lighting situation in Student Theater
  • Planning Techstravaganza

Other business:

• James R.
  • Reached out to Alicia to address the lighting situation in the Student Theater
  • Discussed the possibilities of reaching out to maintenance to potentially repair the electrical; organizing and taking inventory of working lights; repairing or replacing existing lights